Sample Paper 1 Flashcards
Which statement describes the project context?
It should be understood by stakeholders so that the principles are applied appropriately
Which is a characteristic of a project that distinguishes it from business as usual?
Every project will be different to previous projects
The project board has decided that the project should close prematurely as the external environment has changed
Ensure continued business justification
Which statement about the ‘define roles, responsibilities and relationships’ principle is Correct?
Suppliers are stakeholders that can be external to the business
Which principle is being applied when setting limits for the seven aspects of performance to enable the project manager to work effectively
Manage by exception
What does the ‘ensure continued business justification’ principle facilitate?
That the project remains desirable, viable and achievable as the project progresses
Which statement describes how the principles support effective project management?
They allow the project team to decide how the method should be applied on the project
Which statement describes leadership on a project?
It is best done through collaboration across the project ecosystem
Which is a definition of co-creation?
Working with key influencers to ensure the agreed ways of working are adopted by all areas of the project ecosystem
Which is NOT an aspect of leadership?
Instructing the execution of tasks in line with agreed ways of working
Which activity should be managed carefully as part of ‘leading across organisational boundaries’, because it is likely to be performed by people outside the project team?
Integrating new products into each impacted area of the business
Why is change management important in a project?
Because stakeholders should understand which organisational areas are impacted by the project
Which statement about capability and competency within a project is CORRECT?
Team members are likely to perform differently depending on the structure of the team
What is description of a purpose of the change management approach?
To define how the business will need to operate in the future to meet the project objectives
A project holds a workshop to share experiences of new ways of working between project team members, which principle is being applied by the ‘people’ element?
Learn from experience
Which management product should the project board approve to commit the project scope and timescale?
Project initiation documentation
What is a purpose of the business case practice?
To enable the project executive to decide whether to continue with the project
Which should be used to justify whether the project should be progressed
Project brief and business case
Identify the missing word(s) in the following sentence:
Business objective is the measurable outcomes that demonstrate progress in relation to [?] and to which project should contribute
Organisation’s strategy
A government department has a target to reduce its carbon footprint by 8-12%. How should this requirement be captured?
As a sustainability tolerance
During a stage, the project manager recorded a new risk on the risk register.
In which step of the business case management technique should [?] its impact on the business case be assessed?
Check
The project manager has received feedback from stakeholders identifying the need to change the project team structure.
Which principle is being applied by the ‘organising’ practice when actioning this feedback?
Learn from experience
Which management product should specify individual accountability for sustainability targets?
Role descriptions
What is defined as having the authority to direct the project within the remit set by the business?
Project Board
How should the senior user fulfil their responsibility for continued realisation of benefits post-project?
By ensuring commitment from people in the user community to adopting the new products.
A new team member has just joined the project team and will be going on a site visit.
In which step of the organisation design and development technique should this occur?
Develop the project ecosystem
What is the purpose of the plans practice?
To enable the project manager to control the project by defining who will deliver the products and when to deliver them.
The business strategy has changed, requiring the scope of the project to be increased beyond the tolerances that have been agreed by the business layer.
Which plan should be produced to include this change?
Exception plan
Identify the missing word in the following sentence:
When planning, there are at least two types of [?] relevant to a project: internal and external
Dependency
How should the project plan typically accommodate an iterative-incremental project?
By having multiple delivery stages that allow acceptance criteria to be refined as the products are delivered
The project manager needs to capture the user’s quality expectations. In which step of the planning technique should the expectations be captured
Defining and analysing the products
What is the purpose of the quality practice
To identify how the project will ensure that the user requirements of the project are met
Where should this quality information be recorded
Quality register
Which statement describes project assurance, rather than quality assurance?
It is independent of the project manager but not the project
A new requirement is identified when producing a subordinator plan. How should this be managed?
By using the issue management approach
A system has been tested and the user needs to take ownership of the system. In which step of quality management technique should this occur?
Accepting products
What is the purpose of the risk practice?
To identify the likelihood of a threat occurring and its possible impact on the project
Which provides the project management team with guidance on how to record threats?
Risk management approach
Which term describes who is responsible for responding to a risk satisfactorily?
Risk owner
How does loss aversion result in less effective decision-making when considering risks?
By valuing the need to keep what you have, rather than to get something new.
The project manager needs to understand the project environment and define how to manage the risk on the project
Identify
How does the issues practice contribute to a successful project?
By controlling modifications to the current approved versions of the management products
Project support needs to understand how to make changes to approved versions of the project products
Issue management approach
What is the definition of an issue?
An event relevant to the project that requires project management consideration
A change has been approved and needs to be implemented
Which part of the guidance for effective issue management should enable the change to be implemented?
The application of the change budget within the authorized constraints to make trade-offs
An issue has been identified and its impact on the project scope needs to be understood. In which step of the issue management technique should the impact be understood?
Assessing issues
What is the purpose of the progress practice?
To forecast whether the stage is on track to deliver on time and within budget
Which should be reviewed by the project when making the decision about what to do next with the project?
End stage report
What is the definition of an exception?
A forecast that there will be a deviation beyond agreed tolerance levels
How should the use of data and systems support effective progress management?
By providing accurate data to assist in predicting future project performance
According to the exception management technique, at which levels are projects MOST LIKELY to identify that exceed stages tolerances?
Managing and delivering
What is the purpose of the ‘starting up a project’ process
To assess whether a project is likely to be valuable to the organisation
Which process should ensure that an organisation does not proceed to establish solid foundations for unsuitable projects?
Starting up a project
What is the purpose of the ‘directing a project’ process?
To retain accountability of the project board while delegating the detailed management work
Which TWO are objectives of the ‘controlling a stage’ process?
To ensure there are no uncontrolled changes to the products agreed by the project board and to ensure that the products delivered during the stage meet the agreed quality criteria.
Which TWO are objectives of the ‘directing a project’ process?
To ensure that the project is only closed when properly authorized and to ensure that post-project benefit reviews have been scheduled
Which TWO are objectives of the ‘initiating a project’ process?
To understand how changes to the agreed project products will be approved and to plan and estimate the costs for the work to deliver the products
Which activity is performed ONLY in the ‘managing a stage boundary’ process?
Preparing a replacement for the current stage plan for approval by the project board
What is needed to perform the ‘managing a stage boundary’ process?
The work of the project needs to be broken down into sections
What action should be taken if a project is closed prematurely?
The project manager should still use the ‘closing a project’ process to deal with the situation
