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Prince2 Foundation > Sample Paper 1 > Flashcards

Sample Paper 1 Flashcards

1
Q

Which statement describes the project context?

A

It should be understood by stakeholders so that the principles are applied appropriately

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2
Q

Which is a characteristic of a project that distinguishes it from business as usual?

A

Every project will be different to previous projects

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3
Q

The project board has decided that the project should close prematurely as the external environment has changed

A

Ensure continued business justification

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4
Q

Which statement about the ‘define roles, responsibilities and relationships’ principle is Correct?

A

Suppliers are stakeholders that can be external to the business

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5
Q

Which principle is being applied when setting limits for the seven aspects of performance to enable the project manager to work effectively

A

Manage by exception

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6
Q

What does the ‘ensure continued business justification’ principle facilitate?

A

That the project remains desirable, viable and achievable as the project progresses

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7
Q

Which statement describes how the principles support effective project management?

A

They allow the project team to decide how the method should be applied on the project

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8
Q

Which statement describes leadership on a project?

A

It is best done through collaboration across the project ecosystem

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9
Q

Which is a definition of co-creation?

A

Working with key influencers to ensure the agreed ways of working are adopted by all areas of the project ecosystem

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10
Q

Which is NOT an aspect of leadership?

A

Instructing the execution of tasks in line with agreed ways of working

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11
Q

Which activity should be managed carefully as part of ‘leading across organisational boundaries’, because it is likely to be performed by people outside the project team?

A

Integrating new products into each impacted area of the business

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12
Q

Why is change management important in a project?

A

Because stakeholders should understand which organisational areas are impacted by the project

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13
Q

Which statement about capability and competency within a project is CORRECT?

A

Team members are likely to perform differently depending on the structure of the team

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14
Q

What is description of a purpose of the change management approach?

A

To define how the business will need to operate in the future to meet the project objectives

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15
Q

A project holds a workshop to share experiences of new ways of working between project team members, which principle is being applied by the ‘people’ element?

A

Learn from experience

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16
Q

Which management product should the project board approve to commit the project scope and timescale?

A

Project initiation documentation

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17
Q

What is a purpose of the business case practice?

A

To enable the project executive to decide whether to continue with the project

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18
Q

Which should be used to justify whether the project should be progressed

A

Project brief and business case

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19
Q

Identify the missing word(s) in the following sentence:

Business objective is the measurable outcomes that demonstrate progress in relation to [?] and to which project should contribute

A

Organisation’s strategy

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20
Q

A government department has a target to reduce its carbon footprint by 8-12%. How should this requirement be captured?

A

As a sustainability tolerance

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21
Q

During a stage, the project manager recorded a new risk on the risk register.

In which step of the business case management technique should [?] its impact on the business case be assessed?

A

Check

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22
Q

The project manager has received feedback from stakeholders identifying the need to change the project team structure.

Which principle is being applied by the ‘organising’ practice when actioning this feedback?

A

Learn from experience

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23
Q

Which management product should specify individual accountability for sustainability targets?

A

Role descriptions

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24
Q

What is defined as having the authority to direct the project within the remit set by the business?

A

Project Board

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25
Q

How should the senior user fulfil their responsibility for continued realisation of benefits post-project?

A

By ensuring commitment from people in the user community to adopting the new products.

26
Q

A new team member has just joined the project team and will be going on a site visit.

In which step of the organisation design and development technique should this occur?

A

Develop the project ecosystem

27
Q

What is the purpose of the plans practice?

A

To enable the project manager to control the project by defining who will deliver the products and when to deliver them.

28
Q

The business strategy has changed, requiring the scope of the project to be increased beyond the tolerances that have been agreed by the business layer.

Which plan should be produced to include this change?

A

Exception plan

29
Q

Identify the missing word in the following sentence:

When planning, there are at least two types of [?] relevant to a project: internal and external

A

Dependency

30
Q

How should the project plan typically accommodate an iterative-incremental project?

A

By having multiple delivery stages that allow acceptance criteria to be refined as the products are delivered

31
Q

The project manager needs to capture the user’s quality expectations. In which step of the planning technique should the expectations be captured

A

Defining and analysing the products

32
Q

What is the purpose of the quality practice

A

To identify how the project will ensure that the user requirements of the project are met

33
Q

Where should this quality information be recorded

A

Quality register

34
Q

Which statement describes project assurance, rather than quality assurance?

A

It is independent of the project manager but not the project

35
Q

A new requirement is identified when producing a subordinator plan. How should this be managed?

A

By using the issue management approach

36
Q

A system has been tested and the user needs to take ownership of the system. In which step of quality management technique should this occur?

A

Accepting products

37
Q

What is the purpose of the risk practice?

A

To identify the likelihood of a threat occurring and its possible impact on the project

38
Q

Which provides the project management team with guidance on how to record threats?

A

Risk management approach

39
Q

Which term describes who is responsible for responding to a risk satisfactorily?

A

Risk owner

40
Q

How does loss aversion result in less effective decision-making when considering risks?

A

By valuing the need to keep what you have, rather than to get something new.

41
Q

The project manager needs to understand the project environment and define how to manage the risk on the project

A

Identify

42
Q

How does the issues practice contribute to a successful project?

A

By controlling modifications to the current approved versions of the management products

43
Q

Project support needs to understand how to make changes to approved versions of the project products

A

Issue management approach

44
Q

What is the definition of an issue?

A

An event relevant to the project that requires project management consideration

45
Q

A change has been approved and needs to be implemented

Which part of the guidance for effective issue management should enable the change to be implemented?

A

The application of the change budget within the authorized constraints to make trade-offs

46
Q

An issue has been identified and its impact on the project scope needs to be understood. In which step of the issue management technique should the impact be understood?

A

Assessing issues

47
Q

What is the purpose of the progress practice?

A

To forecast whether the stage is on track to deliver on time and within budget

48
Q

Which should be reviewed by the project when making the decision about what to do next with the project?

A

End stage report

49
Q

What is the definition of an exception?

A

A forecast that there will be a deviation beyond agreed tolerance levels

50
Q

How should the use of data and systems support effective progress management?

A

By providing accurate data to assist in predicting future project performance

51
Q

According to the exception management technique, at which levels are projects MOST LIKELY to identify that exceed stages tolerances?

A

Managing and delivering

52
Q

What is the purpose of the ‘starting up a project’ process

A

To assess whether a project is likely to be valuable to the organisation

53
Q

Which process should ensure that an organisation does not proceed to establish solid foundations for unsuitable projects?

A

Starting up a project

54
Q

What is the purpose of the ‘directing a project’ process?

A

To retain accountability of the project board while delegating the detailed management work

55
Q

Which TWO are objectives of the ‘controlling a stage’ process?

A

To ensure there are no uncontrolled changes to the products agreed by the project board and to ensure that the products delivered during the stage meet the agreed quality criteria.

56
Q

Which TWO are objectives of the ‘directing a project’ process?

A

To ensure that the project is only closed when properly authorized and to ensure that post-project benefit reviews have been scheduled

57
Q

Which TWO are objectives of the ‘initiating a project’ process?

A

To understand how changes to the agreed project products will be approved and to plan and estimate the costs for the work to deliver the products

58
Q

Which activity is performed ONLY in the ‘managing a stage boundary’ process?

A

Preparing a replacement for the current stage plan for approval by the project board

59
Q

What is needed to perform the ‘managing a stage boundary’ process?

A

The work of the project needs to be broken down into sections

60
Q

What action should be taken if a project is closed prematurely?

A

The project manager should still use the ‘closing a project’ process to deal with the situation

Prince2 Foundation (2 decks)

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