RP Flashcards
Activities that must take place when an RP is in charge of the pharmacy, under the supervision of a pharmacist when the pharmacist is physically present on premises
Professional check of Rx (clinical, legal)
Sale/supply of P meds
Sale/supply of POMs (handing dispensed meds to patient, patient rep to delivery person)
Supplying meds under PGD
Wholesale of meds
Emergency supplies (at request of patient or HCP)
Activities that can take place when an RP is in charge of a pharmacy, under the supervision of a pharmacist but the pharmacist doesn’t need to be physically present on premises
The assembling process of an Rx, including of MDS
This includes generating the label, taking medicines off shelves, assembling the item such as counting the tablets, labelling the container and accuracy checking.
Activities that can take place when an RP is in charge of the pharmacy, but doesn’t need supervision of a pharmacist as long as it is being done by suitable staff with a procedure in place
Sales of GSL, processing waste stock medicines or patient returned medicines
Activities that can take place without a RP being in charge of the pharmacy, but requires support staff to be appropriately trained
Ordering stock from pharmaceutical wholesalers
Receiving stock from pharmaceutical wholesalers into building
Putting medicinal stock received from wholesalers away onto shelves
Date checking
Stocking pharmacy with consumables
Cleaning pharmacy
Responding to enquiries about med issues
Accessing PMR
Receiving Rx directly from EPS systems, patients or collecting from surgery
Processing of Rx forms that have been dispensed (e.g counting no of items dispensed, sorting prior submission for reimbursement)
Delivery person conveying meds to patient
Recieveing patient returned meds
What is a RP
Appointed by pharmacy owner to be in charge of a registered pharmacy in order to lawfully conduct a retail pharmacy business
There can only be 1 RP in charge at any one time, and they can only be in charge of 1 registered premises at any one time
How long can an RP be absent for
Allowed to be absent for max 2 hours during the pharmacy business hours between midnight to midnight
If there is more than one RP in charge of the pharmacy during the business hours, total period of all absences must not exceed 2 hours
What a RP must record if they are absent
Date of absence, time at which they left the pharmacy premises, time at which they returned
Arrangements that need to be put in place if an RP is absent
Can only be absent if the pharmacy can continue to run safely and effectively
Need to remain countable by pharmacy staff and be able to return with reasonable promptness
If they can’t remain contactable and return with reasonable promptness, they must arrange for another pharmacist to be contactable and available to provide advice
What being an RP involves
Secure the safe and effective running of the pharmacy
Display a notice saying who the RP is
Complete the pharmacy record
Establish, maintain and review pharmacy procedures
Requirements of the RP notice
Clearly visible to patients and public
Name of RP, GPhC reg no, and the fact that they are in charge of the pharmacy at the time
Do not remove if they are temporarily absent and still the RP, even if there is a second pharmacist on premises
If the RP changes throughout the day, the notice should change to reflect this
What is the pharmacy record
Legal document that shows who the RP is at any given date and any time
May be kept in writing, electronically or both
Requirements of pharmacy record
Needs to be recorded accurately and reflect who the RP is and was at any given date and time, including absences
Needs to be made contemporaneously by the RP
Entries can be made remotely as long as record complies with all relevant and professional requirements
Alterations and amendments: when and by whom it was made by
Electronic records: appropriate measures in place to back it up
Needs to be kept on pharmacy premises available for GPhC inspection as needed
Pharmacy owner/SIP needs to keep the pharmacy record for 5 years at the pharmacy it relates to
What needs to be recorded in the pharmacy record
RP name and GPhC reg no
Date and time at which the pharmacist became the RP
Date and time at which they stopped being the RP
If absent from premises: date, time left, time returned
What do the pharmacy procedures need to cover
Arrangements to secure that medicinal products are ordered, sorted, preparers old by retail, delivered outside the pharmacy and disposed of in a safe and effective manner
The circumstances in which a member of staff who isn’t a pharmacist may give advice about a medicinal product
Identification of members of staff who are, in view of the RP, competent to perform certain tasks relating to pharmacy business
Keeping of records about the arrangement
Arrangements which are to apply during the absence of the RP from the premises
Step to taken when there is a change of RP at premises
Procedure that needs to be followed if a complaint is made about the pharmacy business
Procedure that needs to be followed if an incident occurs that may indicate the pharmacy business isn’t running in a safe and effective manner
The manner in which changes to the pharmacy procedures are to be notified to pharmacy staff
When do the pharmacy procedures need to be reviewed
Regularly e.g. once every 2 years or following an indecent which may indicate the pharmacy isn’t running safely and effectively (e.g. dispensing error)
Should identify the RP who reviews the procure, identify which procures are in place, and which procures were previously in place
