ROUND 2 - 2017 Studying Flashcards
Encumbrances
Encumbrances are commitments related to unperformed (executory) contracts for goods and services. They are recorded in the General and other governmental funds for budgetary control purposes to prevent overspending and demonstrate compliance with legal requirements. An encumbrance does not represent either expenditures or liabilities—it represents the estimated amount of expenditure which will result if unperformed contracts (purchase orders) in process are completed. (GASB 1700.127)
A debit to Encumbrance is offset by a credit to Fund Balance: Reserve for Encumbrance. When the contract is completed (the goods or services have been received), the encumbrance entry is reversed and the expenditure is recorded. The encumbrance entry is also removed at year-end and a portion of the Fund Balance is labeled “committed” or “assigned” unless there is already a portion of the Fund Balance labeled “restricted” regarding the specific commitment represented by the original Encumbrance.
For budgetary control: Unencumbered appropriations = Appropriations - Expenditures - Encumbrances.
General Fund
The general fund is the primary governmental fund, used to account for all financial resources not required to be accounted for in another fund. It is an omnibus fund used to account for most routine general governmental operations—for a variety of revenue sources and a wide range of activities financed by these resources. A governmental unit will have only one general fund.
GASB 1300.104
The General fund is accounted for on the modified accrual basis. Budgetary accounts are used and integrated in the accounting records.
Revenue sources generally include property and sales taxes, fees, fines, penalties, and user-based revenues. Functions financed usually include fire and police protection, sanitation, courts, libraries, and administrative and clerical activities.
Budgetary Account
As a control technique, governments use budgetary accounts to record the officially adopted budgetary estimates of revenues, expenditures (appropriations), and other changes in fund balance (or fund equity) directly in the ledgers of governmental funds. Thus, these accounts formally incorporate the budget into the fund accounting records. Accounts used are Estimated Revenues and Appropriations (or Estimated Expenditures), and Budgetary Fund Balance. Budgetary accounting procedures do not directly affect revenue and expense measurement. At the end of the budgetary period, budgetary accounts are reversed and thus completely removed from the books in the closing process.
GASB 1700.118
Expenditures
“Expenditure” is a term used in governmental fund accounting that refers to a decrease in (use of) the financial resources of the entity. Expenditures are recorded under the modified accrual basis (current financial resources measurement focus) when the related liability is incurred, if measurable, except for unmatured interest and principal on general long-term debt, which should be recognized when due.
GASB 1600.116 and 1600.120
(Compare to Expense, as used in accrual accounting for proprietary funds and business enterprises.)
Expenditures should be classified by fund, function (or program), organization unit, activity, character, and principal classes of objects.
GASB 1800
Agency Fund
Agency funds are fiduciary funds used to account for assets held by a governmental unit as an agent or in a custodial capacity (i.e., to account for money collected for some other entity). Custodial assets could be held for other governments, such as taxes collected for another entity (a tax agency). Custodial assets could be held for individuals and private organizations.
Agency funds are purely custodial (assets = liabilities) and do not involve the measurement of the results of operations.
Net Income
Net income is operating income plus non-operating revenues minus non-operating expenses minus taxes.
NI = Op Income + Non-Op Income - Non-op Exp - Tax
Operating Activities, Financing Activities, and Investing Activities
The statement of cash flows classifies cash receipts and cash payments by operating, investing, and financing activities. Transactions and other events characteristics of each kind of activity are as follows:
- Operating activities
- Investing activities
- Financing activities
These business activities are briefly explained below:
Operating Activities:
Operating activities involve the cash effects of transactions that enter into the determination of net income, such as cash receipts from sales of goods and services and cash payments to suppliers and employees for acquisitions of inventory and expenses.
Investing Activities:
Investing activities generally involve long-term assets and include:
•Making and collecting loans.
•Acquiring and disposal of investments and productive long-lived assets.
Financing Activities:
Financing activities liability and stockholders; equity items and include:
•Obtaining cash from creditors and repaying the amounts borrowed.
•Obtaining capital from owners and providing them with a return, and return of, their investment.
How should gains or losses from fair value hedges be recognized?
The gain or loss, along with the offsetting loss or gain attributable to the hedged risk, should be recognized currently in earnings in the same accounting period.
Spot Rate
The price quoted for immediate settlement on a commodity, a security or a currency. The spot rate, also called “spot price,” is based on the value of an asset at the moment of the quote.
Comprehensive income
Comprehensive income per SFAC 6, Elements in Financial Statements, encompasses all changes in equity of a business resulting from transactions with nonowners. Specifically:
It includes all changes in equity during a period EXCEPT FOR THOSE resulting from investments by owners and distributions to owners.
3 Elements of OCI
The components of other comprehensive income are to be presented based on their nature. Under current authoritative accounting literature, three categories of elements of other comprehensive income exist:
- Unrealized gains and losses on available-for-sale investments
- Foreign currency items
- Changes in unrecognized prior service costs, unrecognized gains and losses, and unrecognized transition assets or obligations related to defined benefit pension plans and defined benefit other postretirement plans
As additional authoritative standards are issued, additional components of other comprehensive income may come into existence.
Cash Flow Statement
The statement of cash flows is one of the required financial statements. Cash receipts and cash payments are classified into three categories:
- Operating activities—all transactions and other events that are not investing or financing; generally include transactions that enter into the determination of net income. These include production and delivery of goods and services, interest and dividends received, and payment of interest.
- Investing activities—all transactions related to the making or collecting of loans and the acquiring and disposing of debt, equity instruments, or property, plant, and equipment.
- Financing activities—all transactions related to obtaining resources from owners and providing them with a return on, and a return of, their investment, and to obtaining and repaying debt.
Separate disclosure of noncash investing and financing activities is also required. Examples of such activities include obtaining an asset by entering into a capital lease, by exchange for another asset, or by the issuance of stock or debt.
The statement of cash flows can be prepared using either the direct or the indirect method.
Direct vs. Indirect Method of Cash Flows
statement of cash flows?
The main difference between the direct method and the indirect method involves the cash flows from operating activities, the first section of the statement of cash flows. (There is no difference in the cash flows reported in the investing and financing activities sections.)
Under the direct method, the cash flows from operating activities will include the amounts for lines such as cash from customers and cash paid to suppliers. In contrast, the indirect method will show net income followed by the adjustments needed to convert the total net income to the cash amount from operating activities.
The direct method must also provide a reconciliation of net income to the cash provided by operating activities. (This is done automatically under the indirect method.)
Nearly all corporations prepare the statement of cash flows using the indirect method.
Intrinsic value of Call Options - Intrinsic Method
The intrinsic method is the excess of the market price over the exercise price.
Market price (100 x $10) $1,000
Exercise price (100 x $9) 900
——
Intrinsic value $ 100
Government Fund Types
Special revenue funds are classified as governmental funds.
The other governmental funds are the general fund, capital projects funds, debt service funds and permanent funds.
Governmental funds use the modified accrual basis of accounting.
Enterprise funds are a type of proprietary fund and investment and pension trust funds are types of fiduciary funds. They use the accrual basis of accounting.
Acquisition method
The acquisition method is required to account for the acquisition of another company. The acquisition method requires that acquisition-related costs be expensed as incurred. The costs to acquire stock or bonds must be included in the cost of the stock or bonds.
Major Funds
Fronk County’s main operating fund (the general fund) should be reported as a major fund. Per GASB 2200.159, other individual governmental and enterprise funds are to be reported in separate columns as major funds based on these criteria:
- “The total of assets and deferred outflows of resources, the total of liabilities and deferred inflows of resources, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least 10 percent of the corresponding element(s) total (total assets and deferred outflows of resources, total liabilities and deferred inflows of resources, and so forth) for all funds of that category or type (that is, total governmental or total enterprise funds), and
- “The same element(s) that met the 10 percent criterion…above is at least 5 percent of the corresponding element total for all governmental and enterprise funds combined.”
Based on the aforementioned criteria, the following table depicts both the 10% and 5% thresholds:
Enterprise Fund
Enterprise funds are funds that may be used to account for any activity of a governmental unit for which a fee is charged to external users for goods or services. Enterprise funds must be used when fund net revenues secure debt or if law or pricing policies require fund expenses, including capital costs (depreciation) to be covered by revenues. Enterprise funds are financed and operated in a manner similar to commercial (business) activities (e.g., utilities, swimming pools). Enterprise funds are accounted for on the accrual basis with accounts for all related assets and liabilities, including capital assets and long-term debt. Fund equity (fund net position) is reported in three categories: net investment in capital assets, restricted, and unrestricted.
GASB 1300.102 and P80.111
Internal Service Funds
Internal service funds are proprietary funds used to account for any activity that provides goods or services to another fund, department, or agency of the primary government and its component units or to another government on a cost-reimbursement basis (i.e., an in-house enterprise, such as motor pool, garage, print shop, or data processing center) “Cost-reimbursement” implies that the costs of the service department are expected to be recovered through charges to the other departments (service department revenues = billings to other departments). Internal service funds are accounted for on the accrual basis.
GASB 1300.110
Internal service funds use accrual accounting and the economic resources basis of accounting, in contrast to the modified accrual method and current financial resources basis of accounting for governmental funds. Fund equity is termed “net position” and is reported in three categories: net investment in capital assets, restricted, and unrestricted. The capital assets of the service department (e.g., the copier machines) and any related long-term debt are recorded, and depreciated, in the internal service fund.
Which of the following journal entries should a city use to record $250,000 for fire department salaries incurred during May?
A.
Salaries expense, debit 250,000; Appropriations, credit 250,000
B.
Salaries expense, debit 250,000; Encumbrances, credit 250,000
C.
Encumbrances, debit 250,000; Salaries payable, credit 250,000
D.
Expenditures—salaries, debit 250,000; Salaries payable, credit 250,000
D.
Expenditures—salaries, debit 250,000; Salaries payable, credit 250,000
It helps to clarify the terminology used in governmental accounting:
•Appropriations is an account created as a restriction of revenues.
•Encumbrances, similar to a purchase order, specifically designates funds for a specific future purchase of goods or services.
•Expenditures can be for capital or revenue items and means an outflow of resources, usually money.
As the salaries have already benefited the city, but simply have not been paid, the appropriate credit would be to a liability account. The only liability account listed as a credit in the answer choices is salaries payable, thereby eliminating the “Salaries expense, debit 250,000; Appropriations, credit 250,000” and “Salaries expense, debit 250,000; Encumbrances, credit 250,000” answer choices.
Non-exchange Transactions
In governmental accounting, a non-exchange transaction involves a government receiving value from another party without directly providing value in return or a government providing value without directly receiving payment in return.
Examples of governments RECEIVING value in non-exchange transactions would be:
1) derived tax revenues such as sales taxes dependent on retail trade and imposed tax revenues such as property taxes
Examples of governments PROVIDING value in non-exchange transactions would include:
1) a local government providing services pursuant to a state mandate or a government providing grants or entitlements to specific recipients:
GASB N50.101
How to report Gains on sale of Warehouses (when you immediately plan to buy a new one)
A: in continuing operations
The sale and purchase should be recorded separately.
The gain on the sale is reported as other income and is a component of Income from Continuing Operations.
Special Revenues Fund
In governmental accounting, special revenue funds are governmental funds used to account for the proceeds of specific revenue sources (other than trusts for individuals, private organizations, or other governments or for major capital projects) that are legally restricted to expenditure for specific purposes. Special revenue funds are accounted for on the modified accrual basis.
Example
Some special revenue funds are:
gasoline excise taxes to be used for street maintenance and
hotel/motel bed taxes to be used for industrial development or to be allocated to the arts.
If the expenditures are for purposes normally financed from the general fund, the expenditures can be recorded in the general fund and the appropriate amount transferred. Accounting for special revenue funds is exactly the same as for the general fund (budgetary accounts are also used).
Basic EPS
(NI - Dividends on Preferred) / Weighted Average Outstanding shares