Requirements for Managing Third Parties Flashcards
What is the definition of a Third Party?
A third party is defined as “Someone other than the principals who are involved in a transaction”
What is a Contractor?
A contractor is “One who is engaged to perform a certain task without direction from the person employing him”
What is an Agency Worker?
An Agency worker is “An individual who has a contract with a temporary work agency and who is supplied by that agency to work temporarily under the supervision and direction of the hirer”
Explain the procedure for Approaching and Managing Contractors
PLANNING
Define the task to be carried out
Identify foreseeable hazards & assess risks
Introduce suitable control measures to eliminate or reduce those risks including permit to work systems if necessary
Lay down H&S conditions specific to the task
Involve the potential contractors in discussions concerning H&S requirements
Agree realistic timescales for the work
Ensure accident and first-aid procedures and arrangements are in place
CHOOSING A CONTRACTOR
Determine what technical and safety competence is required by the contractor
Ask the contractor to supply evidence of that competence
Supply information regarding the job and site, including site rules and emergency procedures
Ask the contractor to provide a safety method statement outlining how they will carry out the job safely
Decide whether subcontracting is acceptable, and, if so, how the main contractor will manage the H&S of sub-contractors.
CONTRACTORS WORKING ON SITE
Introduce a signing in and out procedure
Provide a named site contact who will go over the job with the contractors
Ensure contractors are inducted
Provide information about the site regarding the hazards and risks, site rules and emergency procedures, including first-aid facilities.
KEEPING A CHECK
Assess the degree of contact needed
Check that contractors are working to agreed safety standards
Encourage contractors to report incidents, near-misses and injuries
Check for changes in circumstance, such as change of personnel
REVIEWING THE WORK
Review the job and contractor by examining how effectively the job was planned and the adequacy of hazard identification and risk assessment
Review that the work was done in accordance with the method statement
Review how well the contractor performed and if there were any problems requiring action to be taken
Record the lessons learnt for future reference
List the factors to be considered when selecting a contractor
Experience / Reputation / References
Quality of their H&S Policy
Quality of sample Risk Assessments
Training & Qualifications of Employees
Training & Qualifications of Safety Advisor
Accident and Enforcement history
Maintenance of equipment
Monitoring & Consultation Arrangements
Sub contractor selection & controls
Suitability of detailed risk assessments
Suitability of method statements
What are the responsibilities of Employers with regards to Contractors and Visitors?
Section 3, HSWA - Duty to protect third parties
MHSWR - Require risk assessments to be carried out and control measures to be implemented
What are the responsibilities of Persons in charge of premises with regards to Contractors and Visitors?
Section 4, HSWA - To ensure the safety of all persons using the premises and any plant or substance in the premises
What are the requirements for providing information to Visitors?
Written information on emergency procedures i.e. card or visitors slip
What are the requirements for providing information to General Public?
Notices & Warnings on perimeter fences, gates etc.
Newspaper publications
Pre-Work notices erected at the site
What should a review of contractor performance include?
Outcomes & Achievements of the contractor
Adequacy of procedures in place during the work
Consideration of any amendments or additions to the procedures that might be needed
Recording the overall performance of the contractor and rating it against established criteria
Assembling and providing feedback to the contractor
