Republic Act No. 9184 Flashcards
An Act Providing for the Modernization, Standardization and Regulation of the Procurement Activities of the Government and for other Purposes
Republic Act No. 9184
Republic Act No. 9184 is also known as
Government Procurement Reform Act (GPRA)
The acquisition of Goods, Consulting Services, and the contracting for Infrastructure Projects by the Procuring Entity
Procurement
The procurement procedures shall apply to the following
Goods and Services; Infrastructure Projects; and Consulting Services
GoP
Government of the Philippines
IFIs
International Financing Institutions
IRI
Implementing Rules and Regulations
Principles of Government Procurement
Transparency; Competitiveness; Streamlining and use of technology; Accountability; and Public Monitoring
Procuring entities must ensure the widest dissemination of bid opportunities and the participation of pertinent non-government organizations
Transparency
PhilGEPS
Philippine Government Electronic Procurement System
COA
Commission on Audit
BAC
Bids and Awards Committee
PAs
Professional Associations
NGOs
Non- Government Organizations
Conducts a periodic review of government procurement procedures, and whenever necessary, formulates and implements changes thereto
Government Procurement Policy Board (GPPB)
CSOs
Civil Society Organizations
The Organizational Structure
- Procuring Entity and the Procurement Unit/Office
- Bids and Awards Committee (BAC)
- BAC Members
- Technical Working Group (TWG)
- Observers
Shall be the central office, or, when duly authorized to procure independently, the regional office or any decentralized, local or lower-level agency/bureau/office of an NGA, GOCC, GFI, SUC or LGU
Procuring Entity
NGA
National Government Agency
GOCC
Government-Owned or -Controlled Corporation
GFI
Government Financial Institution
SUC
State Universities and Colleges
Refers to: (i) the head of the agency or body, or his duly authorized official, for NGAs and the constitutional commissions or offices, and other branches of government; (ii) the governing board or its duly authorized official, for GOCCs, GFIs and SUCs; or (iii) the local chief executive, for LGUs
Head of the Procuring Entity (HoPE)
Refer to the organic office of the Procuring Entity that carries out the procurement function
Procurement Unit
The BAC must consist of at least _ members and not exceed _
5, 7
An officer who has technical expertise relevant to the procurement at hand, who has knowledge, experience and/or expertise in procurement; and a representative from the end user or implementing unit who has knowledge of procurement laws and procedures
Provisional Members
Enhance the transparency of the procurement process
Observers
PPMP
Project Procurement Management Plan
Refers to the physical description of the goods or services and must include the testing parameters for goods, when such testing is required in the contract
Technical Specifications
Description of the functions for which the Goods are to be utilized
Functional description
Refers to the manner that the Goods are required to perform the functions expected of them
Performance description
Refers to the environment in which the required functions are performed at the desired level
Environmental interface
Refers to the technical design or drawing of the goods being procured
Design
Provide a clear statement of the standards of workmanship, materials and performance of the goods and general services to be procured
Scope of Work
A document describing the objectives, scope of work, detailed tasks and reporting requirements for a specific consulting service assignmen
Terms of Reference
Two types of PPMP
Initial and Revised PPMP
PMO
Project Management Office
GAA
General Appropriations Act
It is the document that consolidates the various PPMPs submitted by the various PMOs and end-user units within the Procuring Entity. It reflects the entirety of the procurement activities that will be undertaken by the Procuring Entity within the calendar year.
Annual Procurement Plan (APP)
Two types of APP
indicative and approved APP
APCPI
Agency Procurement Compliance and Performance Indicator
PMR
Procurement Monitoring Report
Refers to the method of procurement which is open to participation by any interested party and which consists of the following processes: advertisement, pre-bid conference, eligibility screening of prospective bidders, receipt and opening of bids, evaluation of bids, post-qualification, and award of contract
Competitive Bidding or Public Bidding
A method of Procurement that involves direct invitation to bid by the Procuring Entity from a set of preselected suppliers or consultants with known experience and proven capability relative to the requirements of a particular contract
Limited Source Bidding
Limited Source Bidding is otherwise known as
Selective Bidding
A method of Procurement that does not require elaborate Bidding Documents because the supplier is simply asked to submit a price quotation or a pro-forma invoice together with the conditions of sale, which offer may be accepted immediately or after some negotiations
Direct Contracting
Direct Contracting is otherwise known as
Single Source Procurement
A method of Procurement that involves a direct Procurement of Goods from the previous winning bidder, whenever there is a need to replenish Goods procured under a contract previously awarded through Competitive Bidding
Repeat Order
A method of Procurement whereby the Procuring Entity simply requests for the submission of price quotations for readily available off-the-shelf Goods or ordinary/regular equipment to be procured directly from suppliers of known qualification
Shopping
A method of procurement whereby the Procuring Entity directly negotiates a contract with a technically, legally and financially capable supplier, contractor, consultant or, in any of the following cases prescribed under Section 53 of the 2016 IRR
Negotiated Procurement
