Records Flashcards
Is there a required filing method for patient records?
No specifics, just as long as they can be readily retrieved when needed
How long must patient records be maintained for inspection and copying?
5 years
How long do C2 prescriptions need to be held?
5 years
How long do C3-5 prescriptions need to be held?
5 years
Who can request or receive records? Family, friends, etc. Any restrictions?
Patient records can only be given to others upon patient consent.
If a friend or family member comes in asking for records, best move is to offer to mail it to the patient’s address.
Are pharmacists required to report to the PDMP?
Yes, must report filling any CS within 24 hrs
Are pharmacists required to check the PDMP prior to dispensing CS?
No
Requirements for reporting suspected fraud or abuse?
none specified
Requirements for reporting ADRs to pharmaceuticals?
Optional
May report to FDA MedWatch
Reporting requirements for ADRs to vaccines?
Mandatory
report to VAERS within 14 days
Requirements for reporting licensure violations?
none specified
Requirements for reporting individual privacy violations?
1 to 500 pts affected
Without reasonable delay but at most within 60 days provide:
Written notice sent via first class mail; Or e-mail if patient has consented to this method of communication
If there is out of date contact info for 10 or more patients involved
- post notice on homepage for at least 90 days
- post notice via major print or broadcast for at least 90 days
- Must provide toll free number for patients to find out if they were affected for at least 90 days
Secretary: must report breaches of fewer than 500 individuals via the HHS website yearly no later than 60 days after the end of the calendar year
Requirements for reporting mass privacy violations?
Breach affecting more than 500 patients:
Without unreasonable delay within 60 days:
Notify individuals via first class mail; or email if they consent
AND
provide notice to prominent media outlets serving the state or jurisdiction.
AND
notify the Secretary by submitting a breach report form on the HHS website without unreasonable delay within 60 days
How long must patient profiles be maintained?
5 years
What must a pharmacist review on a patient’s profile before dispensing?
screen for potential drug therapy problems due to…
- duplication
- DDI
- dosage
- allergy
- misuse
