Record Keeping

Question 1

What should be legally recorded in the POM register?

Answer 1

• Date POM supplied
• Date on prescription
• Name and address of the prescriber
• Name and address of the patient
• Name, quantity, strength and formulation
• Dose
• Appropriate heading (e.g. Private Prescription)
• Unique reference
• Cost

Question 2

Is it good practice or a legal requirement to make a record in the POM register for a private prescription?

Answer 2

Always a legal requirement.

Question 3

If a contraceptive is on a private prescription, are you legally required to make a record in the POM register?

Answer 3

No, you do it for good practice.

Question 4

What records need to be made when you receive a schedule 2 controlled drug prescription?

Answer 4

CD register is legal requirement

POM register is for good practice

Question 5

What should be legally recorded in the POM register for an EEA prescription?

Answer 5

• Patient’s full name
• Patient’s date of birth
• Prescriber’s full name
• Prescriber’s professional qualifications
• Prescriber’s email address and telephone number
• Prescriber’s work address (including the country they work in)
• Name (brand if appropriate), strength, formulation and quantity of the medicine
• Prescriber’s signature
• Date prescription issued

Question 6

Do you need a POM register record for a NHS prescription?

Answer 6

No, as the prescription is already sent to NHS BSA

Question 7

When is it NOT a legal requirement for a record of a private prescription to be made in the POM register

Answer 7

When it’s a contraceptive being prescribed.

Question 8

What should be legally recorded in the POM register for an emergency supply requested by a prescriber?

Answer 8

Legal requirements:
- Date supplied
- The name, strength, form and quantity of the medication
- The name and address of the prescriber
- The name and address of the patient
- Date on prescription
- Date prescription received (within 72 hours)
Good practice:
- Heading 'emergency supply'
- Unique reference
- Dose
- Cost

Question 9

How long does the prescriber have to send a prescription for an emergency supply?

Answer 9

72 hours.

Question 10

What should be legally recorded in the POM register for an emergency supply requested by a patient?

Answer 10

Legal requirements:
- Date POM supplied
- Name, strength, form and quantity
- Name and address of the patient
- Nature of emergency: why no prescription; why no medication; why medication needed
Good practice:
- Heading 'emergency supply heading'
- Unique reference
- Dose
- Cost
- Previous prescriber's details

Question 11

How long should you keep private prescriptions for in the pharmacy?

Answer 11

2 years from the date on the prescription.

Question 12

What should be legally recorded on the POM register after a wholesale supply?

Answer 12

Legal requirements:
- Date supplied
- Name, strength, quantity and formulation of the medicine supplied
- Name and address of the person supplied
- Profession of the person supplied
- Purpose for supply
Good practice:
- Wholesale dealing header
- Unique reference
- Cost

Question 13

How long are veterinary prescriptions retained in the pharmacy?

Answer 13

5 years.

Question 14

What should be recorded in the POM register after a supply of veterinary prescription?

Answer 14

• Name of the medicine
• Date of receipt or supply
• Batch number
• Name and address of the supplier or recipient
• Name and address of prescriber