Record Keeping

Question 1

National Stamping Act

Answer 1

Issued standards for frame markings containing any part of precious metal

Question 2

10K / 10 Kt Gold 14K / 14Kt. Gold

Answer 2

Indicates that the entire article is made of this amount of gold If less than 10K is used, it cannot be represented as gold

Question 3

Minimum amount of gold needed to be labeled as gold

Answer 3

More than 10K must be present

Question 4

10K gold filled

Answer 4

Indicates that the frame has a layer of 10Kt. gold on it AND The gold is at least 1/20th of the total weightLabeled 1/20 10Kt. Gold Filled Labeled 1/10 14Kt. Gold Filled

Question 5

Rolled Gold

Answer 5

When the total weight is below 1/20th, the karate mark must be preceded by the fraction denoting the percentage of gold by weight

Question 6

Rolled Gold example

Answer 6

1/40th 10 karat rolled plate OR 1/40th 12Kt R.G.P.

Question 7

Gold Electroplate

Answer 7

A thin covering applied electrolytically CANNOT have a karat mark

Question 8

A frame marked 1/10 12K means…

Answer 8

10% of the total weight is 50% gold

Question 9

The Karat system is based on how many karats?

Answer 9

24 K

Question 10

How do you rate gold on frames?

Answer 10

Gold ratings use the Karat systemBased on 24K

Question 11

Who came up with Record Keeping Requirements?

Answer 11

NJ State Board of Ophthalmic Dispensers

Question 12

How long should spectacle records and original RX’s be kept on file?

Answer 12

SIX years

Question 13

What must be kept for SIX years by an ophthalmic dispenser?

Answer 13

Spectacle records and original RX’s

Question 14

What must be included on the original RX?

Answer 14

Signature of the refractionist and the date

Question 15

The Work order must show the name/initials of the person who: Name 4 actions:

Answer 15

1. Interprets the RX and takes the patient’s measurements 2. Performs a duplication/neutralization 3. Does the fabrication; mark-up, edging, tinting, etc 4. Fitting and Adjusting

Question 16

How do you keep records for glass lenses?

Answer 16

The lens should be drop-ball tested and dated in a log

Question 17

8 things that should be included on Work Records

Answer 17

1. Name and address of patient 2. Date of RX 3. Refractionist’s name 4. Patient pupillary distance, both near and far; or intermediate if required by the RX being dispensed 5. Sphere, cylinder, axis, prism, base, add, frame PD, segment height, segment width, base curve, segment type, inset 6. Decentration 7. Lenses8. Special Instructions*

Question 18

When should the intermediate RX or PD be included on the work record?

Answer 18

If required by the RX being dispensed

Question 19

What details for decentration should be included?

Answer 19

1. Eye size 2. Bridge Size 3. Temple Length

Question 20

What details for Lenses should be included on the Work Order?

Answer 20

1. Color2. Tint or Coating 3. Center Thickness 4. Vertex Distance 5. MRP 6. If glass, whether case hardened or chemical tempered, with date

Question 21

What do you call the document containing all the details for a patient?

Answer 21

Work Record

Question 22

Why should ECPs understand the materials used for frames?

Answer 22

They’ll be able to recommend, present, and handle the material properly
Consumers will also be receiving appropriate frame material recommendations for their needs and lifestyles

Question 23

Another popular incorrect name for cellulose acetate?

Answer 23

Zyl or Zylonite

Question 24

Gold

Answer 24

Soft and expensive so alloys are used around a core metal Ex 1/10 18 K Meaning the outer 1/10th of the frame was plated with 18-karat gold

Question 25

Who establishes gold markings?

Answer 25

US Stamp Act Establishes requirements for stamping products with some gold content