Record keeping

Question 1

The following items should normally be recorded:

Answer 1

(a) names and positions of people responsible, and their deputies, for carrying
out the various tasks under the written scheme;
(b) a risk assessment and a written scheme of actions and control measures;
(c) schematic diagrams of the water systems;
(d) details of precautionary measures that have been applied/implemented
including enough detail to show that they were applied/implemented correctly,
and the dates on which they were carried out;
(e) remedial work required and carried out, and the date of completion;
(f) a log detailing visits by contractors, consultants and other personnel;
(g) cleaning and disinfection procedures and associated reports and certificates;
(h) results of the chemical analysis of the water;
(i) results of any biological monitoring;
(j) information on other hazards, eg treatment chemicals;
(k) cooling tower and evaporative condenser notification;
(l) training records of personnel;
(m) the name and position of the person or people who have responsibilities for
implementing the written scheme, their respective responsibilities and their
lines of communication;
(n) records showing the current state of operation of the water system, eg when
the system or plant is in use and, if not in use, whether it is drained down;
(o) either the signature of the person carrying out the work, or other form of
authentication where appropriate.

Question 2

These records should be retained throughout the period they are current
and

Answer 2

for at least two years afterwards.

Question 3

Retain records of any monitoring

inspection, test or check carried out, and the dates, for

Answer 3

at least five years