recieving

Question 1

what is recieving?

Answer 1

a series of steps from reciept of product to proper storage

Question 2

a good recieving program should include:

Answer 2

coordination with other departments
training for recieving personnel
parameters of authority and supervision
scheduled recieving hours
security measures
documentation
clearly written policies and procedures

Question 3

potential consequences of a poorly planned recieving program include:

Answer 3

short weights
substandard quality
double billing or inflated prices
mislabeled merchandise
inappropriate substitutions
spoiled or damaged merchandise
pilferage or theft

Question 4

explain the whole process of recieving

10

Answer 4

1. off load goods on loading bay / check against purchase requisition
2. check against invoice
3. check and mark after assessing quality parameters
4. compare quanitities weights and prices against specifications stamp and invoice
5. date mark and attach tags
6. assign directs and stores to the material
7. enter into daily report
8. transfer into journal
9. prepare GRN
10. prepare FIFO for stores operation

Question 5

what are 6 things that are important for good recieving?

Answer 5

trained personnel
facilities
equipment
sanitation
scheduled hours
security

Question 6

what are the 5 key steps of the recieving process

Answer 6

1. physically inspect and check against Purchase order
2. inspect against the invoice
3. accept (or not)
4. complete recieving records
5. transfer goods to appropriate storage

Question 7

what are the 2 recieving methods?

Answer 7

blind method
invoice recieving

Question 8

explain the blind recieving method

pro and con

Answer 8

reciever gets invoice or purchase order with quantities blacked out

pro: unbiased approach by reciever (count, weight, record)

Con: time consuming, labor intensive

Question 9

explain the invoice recieving method

pro and con

Answer 9

compare goods against invoice (quantity)

pro: faster than blind method

con:….

Question 10

what to do if a discrepancy is detected in the recieved order?

Answer 10

inform purchasing agent (or other official)
- contact the vendor
- credit memo issued to accounting

Question 11

define mini-max and PAR stock in regard to inventory management - communication for purchasing

Answer 11

mini:
- the point below which the inventory should not fall

Max:
- min plus estimated useage and typical ordering frequency

*allowed to deplete to min level before re-order

PAR stock:
stock brought up to a specified level each time an order is made, regardless of inventory

ex. how many eggs would be needed if 3 cartons remain. Min level = 2 max level = 10
par stock = 10

mini-max -need 0
par stock - need 7

Question 12

define perpetual inventory

running record

Answer 12

add purchases, subtract goods issued for production
tool for purchasing (PAR levels / mini-max)

tracks products, then we check it with a physical inventory

Question 13

define physical inventory

Answer 13

an actual count of products in storage
conducted on regular basis
used to compute total value of the inventory
check against perpetual inventory

Question 14

what aspects of a food delivery should the reciever be checking?

Answer 14

temp of food
temp of truck
no evidence of thawing or temp abuse (freezer burnt or thawed and then frozen

check the invoice sent vs what you actually ordered to ensure you got what was expected