Quick Study Guid

Question 1

Project

Answer 1

a temporary endeavor undertaken to create a unique product, service, or result

Question 2

Project Initiation Context

Answer 2

Initiated in response to business factors broken down into four categories; regulatory/legal, stakeholder needs, business change/tech strategies, build/improve products, processes, or services

Question 3

Project Management

Answer 3

Application of knowledge, skills, tools, techniques, to project activities to meet project requirements effectively and efficiently while integrating PM processes

Question 4

Program

Answer 4

A group of related projects coordinated to allow for more control

Question 5

Portfolio

Answer 5

A collection of projects and programs aligned to achieve strategic business objectives

Question 6

Phases

Answer 6

A group of related project activities allowing for more control and often completes major deliverables; may leverage a phase gate at the end to validate performance and progress

Question 7

Organizational Project management (OPM)

Answer 7

The alignment of projects, programs, and portfolios and aligning them to strategic organizational goals

Question 8

Project and Development Life Cycles

Answer 8

A group of project phases defined by an organization into a framework allowing for more control

Question 9

Tailoring

Answer 9

Selection of the appropriate processes, inputs, tools, techniques, outputs and live cycles to best fit the unique needs of each project

Question 10

Performance Measurement Baseline

Answer 10

The original approved plan plus/minus all approved changes; the current approved version of the plan

Question 11

System

Answer 11

A set of formal policies, procedures, rules, or processes that defines how things are done

Question 12

Progressive Elaboration

Answer 12

An iterative approach to planning; plans are created in multiple passes rather than all at once

Question 13

Historical Information

Answer 13

Documents or data from previous projects which are used to assist in future project decisions

Question 14

Enterprise Environment Factors

Answer 14

The environment you work in that can impact your project; corporate culture, industry standards, infrastructure, political climate, market conditions, etc

Question 15

Organizational Process Assets

Answer 15

Any documented processes and procedures; corporate knowledge base (e.g. project archives)

Question 16

Functional Organization Structure

Answer 16

A departmentalized structure where employees work for only one manager; project manager has little or no power

Question 17

Matrix Organization Structure

Answer 17

Employees report to both a functional manager and a project manager (power is shared); in a weak matrix the PM has little power, in a balanced matrix the PM has moderate power, and in a strong matrix the PM has nearly full power and authority

Question 18

Project-oriented Organization Structure

Answer 18

Employees work directly for and report only to the project manager; project manager has full power and authority

Question 19

Stakeholder

Answer 19

A person or organization actively involved in the project, or whose interests may be positively or negatively impacted by the project, or who might exert influence over the project

Question 20

Business Case (reasons to do a project)

Answer 20

Market demand, business need or strategic opportunity, customer request, technological advance, legal requirement, ecological impact, social need

Question 21

Project Manager

Answer 21

Tasked with achieving the project objectives; lead person responsible for communicating with all stakeholders including sponsor; may report to functional manager or program or portfolio manager

Question 22

Project Integration management

Answer 22

Is specific to Project managers whereas other knowledge areas may be managed by subject specialists

Question 23

Agile/Adaptive Environments

Answer 23

Detailed product planning and delivery may be delegated to the team as the PM focusses on building a collaborative decision-making environment

Question 24

Project management Plan

Answer 24

A formal, approved document that defines how the project is executed

Question 25

Project Charter

Answer 25

Formally authorizes the project to exist, establishes the project manager’s authority, and documents high-level requirements, milestones, budget, risks, and success criteria

Question 26

Lessons Learned

Answer 26

Things learned on the current or previous projects used to improve current or future project performance and may be tracked in the Lessons Learned Register

Question 27

Work Authorization Systems

Answer 27

Defines how project work will be authorized to ensure work is done by the right organization, at the right time, and in the right order

Question 28

Change Request

Answer 28

A formal request for a change to the project; can be a change to scope, cost/budget, schedule, policies, procedures, processes, or to any of the project plans

Question 29

Issue

Answer 29

A point or matter in question, in dispute, or over which there are disagreements

Question 30

Preventive Actions

Answer 30

Actions taken to ensure future project work is aligned with the project management plan (prevent/minimize impact of potential problems)

Question 31

Corrective Actions

Answer 31

Actions taken to realign project work with the project management plan (correct the problem)

Question 32

Project vs Product Scope

Answer 32

Product scope is the features and functions the final product must have or be; Project scope is the work required to deliver the final project

Question 33

Scope Completion

Answer 33

Project scope is measured against the project management plan while product scope is measured against project requirements

Question 34

Agile/Adaptive Environments

Answer 34

Adaptive life cycles use backlogs

Question 35

Value Engineering

Answer 35

An approach used to optimize project life cycle costs, save time, increase profits, improve quality, expand market share, solve problems, and/or use resources more efficiently; see the tool and technique of Product Analysis

Question 36

Data Gathering Techniques

Answer 36

Brainstorming (group creativity), Focus Groups, Benchmarking, Document Analysis, Observation/Conversation

Question 37

Data Representation

Answer 37

Idea and Mind Mapping, Affinity Diagrams (grouping into categories)

Question 38

Group Decision Making

Answer 38

Nominal Group Technique (voting and ranking ideas), Multicriteria Decision Analysis