Questions from SWEs Flashcards
Questions and topics from the past 3 SWEs.
Quantities to ship small arms through mail
When the size and weight meet USPS requirements.
Small arms capitalized threshold
$50K (after Oct 1, 2003)
$25K (prior to Oct 1, 2003)
O-9 in the Air Force
Lieutenant General
E-8 in the Marine Corp
Master Sergeant and/or First Sergeant
MILSTRIP Narrative
All data elements are separated by a slash (/) and if a data element is not applicable the term “BLNK” will be present. Used for requisitions requiring amplifying information. Up to 7 requisitions in a message, no more. Each requisition use paragraph numbers. The document number must be separated in 3 parts (DoDAAC, Julian Date, Suffix). The subject line of the message shall be SUBJ: MILSTRIP DOCUMENTS. Shall not contain both CASREP and Non-CASREP
requisitions.
MILSTRIP Formatted
A formatted MILSTRIP message response will not use paragraph numbers and a slash (/) between data elements. If a data element is not applicable, the space will be left blank. Used for routine requisitions. Can contain up to 450 line items. Are limited to 66 RP per data line.
MILSTRIP - What must be the same on a message? What type of message?
All requisitions on one message shall contain the same RIC. Narrative message.
MILSTRIP - Document identifier code (DIC) to follow up outside US with part number?
AT2
Mishaps when a person backs an airplane into a hangar with lots of damage
Class C mishap
What type of discharge for recruits?
Uncharacterized
What to write on the message for a QDR?
Defective Material Report
Year of Economy Act
1932
MIPR doc type
28
Post Count Validation
A comparison of physical count with recorded balances and consideration of transactions that have occurred during the time of the physical count, but have not been posted to the records. Conduct a post count validation (second blind count) of discrepant items. The purpose of post count validation is to determine the validity of the count. Post count validation research ends when the accuracy of the count has been verified.
Pre Adjustment Research
A review of potential discrepancies, which involves conducting warehouse search counts, consideration of recent transactions, receipt/issue documentation and verification of catalog Federal Logistics (FEDLOG) data. The purpose of pre-adjustment research is to determine the correct balance. Pre-adjustment research ends when the balance has been verified or the adjustment quantity determined.
Causative Research
An investigation of discrepancies (i.e. gains/losses) consisting of (as a minimum) a complete review of all transactions to include supporting documentation, catalog change actions, shipment discrepancies, and unposted or rejected documentation occurring since the last completed inventory. The purpose of causative research is to identify, analyze, and evaluate the cause of inventory discrepancies with the aim of eliminating repetitive errors. Causative research ends when the cause of the discrepancy has been discovered or when, after review of the transactions, no conclusive findings are possible and an inventory gain/loss transaction is posted to bring the records in balance. If no conclusive findings occur, note in the stock record folder that causative research had been accomplished.
The only thing the Coast Guard will pay taxes for
Tires and Services
How many copies of CG-5269 (ROS) for over $100,000?
1 copy to CG-83 for supply fund losses.
1 copy CG-43 for non-expendable MER equip.
1 copy in Areas, BSU, Districts when CG-844 is required.
1 copy to originator.
1 copy to APO (original in APO if unit CO is final approving authority).
Cutters that got prizes in WWII
.
Wall-to-wall
physical count of all items in all locations over a finite period of time
Random / Spot check
where Physical Inventory Control Officer (PICO), Program Manager (PM), or auditor identify systematic selection of items from the formal records and request they are physically located
Cyclical
A wall-wall type inventory but in a smaller scale, and taken on a repetitive schedule
By exception
conducted using transactions involving “touching” the equipment such as moves, calibrations, and maintenance actions
Amount for pilferable, sensitive or classified that needs all three inventory researches
$0 - Post Count Validation, Pre-Adjustment Research, and Causative Research.
Historic artifacts
CG-09224
The marking “________” or “________” is recommended, but not mandatory. At least “_____” is mandatory.
Property of the Coast Guard
U.S. Government
USCG
Property pass
NAVSUP Form 155
Custody receipt for property / pass
DHS Form 560-1
Member in a Board of Survey
At least 3
Other name for “Board of Survey”
Survey board
Report of survey
CG-5269
Copies in a “Report of Survey”
Up to 5 copies for proper routing
Report of Excess Personal Property
SF-120
Adjustment form
CG-3114
Transportation Control Number (TCN)
17 alpha numeric caracters
SAT for contingency operations conus
$300,000
SAT for contingency operations oconus
$1,000,000
Report of survey involving canines
CG-84 or CG-844
If you buy furniture from UNICOR, a MIPR is _____
Prohibited
Where do you find specific guidance to create a Sole Source document?
CG Acquisition and Procedures.
CIM 4200.19(series)
Where do you find information on PIIN?
FINCEN SOP
Where do you find SOS and Services?
SAP, Chapter 2
What is the retention of a QDR and how many copies?
2 yrs, triplicated
For a discrepancy involving shipping, what report?
SF-364
When a second count of an inventory does not match the master count, you compare the 2nd with the 1st. If 1 and 2 match, who must declare or notify the discrepancy?
RA
Who coordinates the advancement board for officers?
ESO
What is the minimum dollar amount set to auto reconcile?
$50.00
What are the categories that allow you to do a PES error or transaction modifications?
CAT 3 and CAT 4
Where do you submit a PES error?
FPD
What option is to add a new inventory item into Oracle?
Acquire asset
What is the priority of an ashore unit overseas?
Priority 4
What is the unit of issue MC?
Thousand cubic feet
What sequential number on a PR comes after 999?
A00 or A01
A comparison of the unit’s statement with the unit’s ledger is a _________
Verification
Approving authority for supply fund exceeding $5K
CG-83 or CG-844
Approving authority for aircrafts
CG-84 or CG-844
Approving authority for cutters, barges, boats
CG-84 or CG-844
Approving authority for weapons
CG-84 or CG-844
Approving authority for canines / night vision
CG-84 or CG-844
Approving authority for potential donations
CG-84 or CG-844
Approving authority for pre-position equipment
CG-432 & CG-5332
Approving authority for non-expendable MER equipment
CG-5332
Approving authority for removing aircrafts and components
CG-711 or CG-41
Mini-Random Physical Inventory (MRPI)
Count of a smaller portion of the inventory. MRPI shall be separated by at least 60 calendar days from the last physical inventory. Sample size to be used is one half of the full random sample size as in Figure 2. This count will be split in half, one part to be floor to record the other record to floor (i.e. if the full sample size was 32 the mini random sample size would be 16 as shown in Figure 2, then the mini count would be 8 items counted floor to record the other 8 items would be record to floor). Units that fail two consecutive MRPIs in accordance with the minimum accuracy standards listed in Figure 2 shall complete a wall-to-wall inventory within 45 days of the signature date for the last physical inventory. 1, 2, 3 QUARTER, 20 DAYS
Floor to Record
Validate a physical count of items in a location, area or storeroom against the stock record
Record to Floor
Validate stock records against the physical count in location, area, or storeroom
Statistical Random Sample
A random sample used to statistically project the accuracy of a total inventory population. Units that fail the 4th QTR Statistical Random Sample, in accordance with the minimum accuracy standards listed in Figure 3, shall complete a wall-to-wall inventory within 45 days of the signature date for Year End Certification Memorandum. 4 QUARTER, 20 DAYS
Spot Count
An unscheduled physical count of any item. UNIT DISCRETION, 1 DAY
Controlled, Sensitive and Pilferable Items
All controlled and sensitive items counted annually shall require an accuracy standard of 100%. Pilferable items require an accuracy standard of 97%. All materiel gains and losses shall be researched and results reported to the CO on the quarterly physical inventory report
Condition of Discrepancy in inventory: < $100
Post Count Validation
Condition of Discrepancy in inventory: > $100 but < $1,000
Post Count Validation and Pre-Adjustment Research
Condition of Discrepancy in inventory: > $1,000 or pilferable, classified, sensitive
Post Count Validation, Pre-Adjustment Research, and Causative Research