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Questions from SWEs Flashcards

Questions and topics from the past 3 SWEs.

1
Q

Quantities to ship small arms through mail

A

When the size and weight meet USPS requirements.

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2
Q

Small arms capitalized threshold

A

$50K (after Oct 1, 2003)

$25K (prior to Oct 1, 2003)

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3
Q

O-9 in the Air Force

A

Lieutenant General

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4
Q

E-8 in the Marine Corp

A

Master Sergeant and/or First Sergeant

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5
Q

MILSTRIP Narrative

A

All data elements are separated by a slash (/) and if a data element is not applicable the term “BLNK” will be present. Used for requisitions requiring amplifying information. Up to 7 requisitions in a message, no more. Each requisition use paragraph numbers. The document number must be separated in 3 parts (DoDAAC, Julian Date, Suffix). The subject line of the message shall be SUBJ: MILSTRIP DOCUMENTS. Shall not contain both CASREP and Non-CASREP
requisitions.

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6
Q

MILSTRIP Formatted

A

A formatted MILSTRIP message response will not use paragraph numbers and a slash (/) between data elements. If a data element is not applicable, the space will be left blank. Used for routine requisitions. Can contain up to 450 line items. Are limited to 66 RP per data line.

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7
Q

MILSTRIP - What must be the same on a message? What type of message?

A

All requisitions on one message shall contain the same RIC. Narrative message.

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8
Q

MILSTRIP - Document identifier code (DIC) to follow up outside US with part number?

A

AT2

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9
Q

Mishaps when a person backs an airplane into a hangar with lots of damage

A

Class C mishap

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10
Q

What type of discharge for recruits?

A

Uncharacterized

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11
Q

What to write on the message for a QDR?

A

Defective Material Report

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12
Q

Year of Economy Act

A

1932

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13
Q

MIPR doc type

A

28

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14
Q

Post Count Validation

A

A comparison of physical count with recorded balances and consideration of transactions that have occurred during the time of the physical count, but have not been posted to the records. Conduct a post count validation (second blind count) of discrepant items. The purpose of post count validation is to determine the validity of the count. Post count validation research ends when the accuracy of the count has been verified.

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15
Q

Pre Adjustment Research

A

A review of potential discrepancies, which involves conducting warehouse search counts, consideration of recent transactions, receipt/issue documentation and verification of catalog Federal Logistics (FEDLOG) data. The purpose of pre-adjustment research is to determine the correct balance. Pre-adjustment research ends when the balance has been verified or the adjustment quantity determined.

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16
Q

Causative Research

A

An investigation of discrepancies (i.e. gains/losses) consisting of (as a minimum) a complete review of all transactions to include supporting documentation, catalog change actions, shipment discrepancies, and unposted or rejected documentation occurring since the last completed inventory. The purpose of causative research is to identify, analyze, and evaluate the cause of inventory discrepancies with the aim of eliminating repetitive errors. Causative research ends when the cause of the discrepancy has been discovered or when, after review of the transactions, no conclusive findings are possible and an inventory gain/loss transaction is posted to bring the records in balance. If no conclusive findings occur, note in the stock record folder that causative research had been accomplished.

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17
Q

The only thing the Coast Guard will pay taxes for

A

Tires and Services

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18
Q

How many copies of CG-5269 (ROS) for over $100,000?

A

1 copy to CG-83 for supply fund losses.

1 copy CG-43 for non-expendable MER equip.

1 copy in Areas, BSU, Districts when CG-844 is required.

1 copy to originator.

1 copy to APO (original in APO if unit CO is final approving authority).

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19
Q

Cutters that got prizes in WWII

A

.

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20
Q

Wall-to-wall

A

physical count of all items in all locations over a finite period of time

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21
Q

Random / Spot check

A

where Physical Inventory Control Officer (PICO), Program Manager (PM), or auditor identify systematic selection of items from the formal records and request they are physically located

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22
Q

Cyclical

A

A wall-wall type inventory but in a smaller scale, and taken on a repetitive schedule

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23
Q

By exception

A

conducted using transactions involving “touching” the equipment such as moves, calibrations, and maintenance actions

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24
Q

Amount for pilferable, sensitive or classified that needs all three inventory researches

A

$0 - Post Count Validation, Pre-Adjustment Research, and Causative Research.

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25
Q

Historic artifacts

A

CG-09224

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26
Q

The marking “________” or “________” is recommended, but not mandatory. At least “_____” is mandatory.

A

Property of the Coast Guard
U.S. Government
USCG

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27
Q

Property pass

A

NAVSUP Form 155

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28
Q

Custody receipt for property / pass

A

DHS Form 560-1

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29
Q

Member in a Board of Survey

A

At least 3

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30
Q

Other name for “Board of Survey”

A

Survey board

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31
Q

Report of survey

A

CG-5269

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32
Q

Copies in a “Report of Survey”

A

Up to 5 copies for proper routing

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33
Q

Report of Excess Personal Property

A

SF-120

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34
Q

Adjustment form

A

CG-3114

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35
Q

Transportation Control Number (TCN)

A

17 alpha numeric caracters

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36
Q

SAT for contingency operations conus

A

$300,000

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37
Q

SAT for contingency operations oconus

A

$1,000,000

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38
Q

Report of survey involving canines

A

CG-84 or CG-844

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39
Q

If you buy furniture from UNICOR, a MIPR is _____

A

Prohibited

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40
Q

Where do you find specific guidance to create a Sole Source document?

A

CG Acquisition and Procedures.

CIM 4200.19(series)

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41
Q

Where do you find information on PIIN?

A

FINCEN SOP

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42
Q

Where do you find SOS and Services?

A

SAP, Chapter 2

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43
Q

What is the retention of a QDR and how many copies?

A

2 yrs, triplicated

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44
Q

For a discrepancy involving shipping, what report?

A

SF-364

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45
Q

When a second count of an inventory does not match the master count, you compare the 2nd with the 1st. If 1 and 2 match, who must declare or notify the discrepancy?

A

RA

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46
Q

Who coordinates the advancement board for officers?

A

ESO

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47
Q

What is the minimum dollar amount set to auto reconcile?

A

$50.00

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48
Q

What are the categories that allow you to do a PES error or transaction modifications?

A

CAT 3 and CAT 4

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49
Q

Where do you submit a PES error?

A

FPD

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50
Q

What option is to add a new inventory item into Oracle?

A

Acquire asset

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51
Q

What is the priority of an ashore unit overseas?

A

Priority 4

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52
Q

What is the unit of issue MC?

A

Thousand cubic feet

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53
Q

What sequential number on a PR comes after 999?

A

A00 or A01

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54
Q

A comparison of the unit’s statement with the unit’s ledger is a _________

A

Verification

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55
Q

Approving authority for supply fund exceeding $5K

A

CG-83 or CG-844

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56
Q

Approving authority for aircrafts

A

CG-84 or CG-844

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57
Q

Approving authority for cutters, barges, boats

A

CG-84 or CG-844

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58
Q

Approving authority for weapons

A

CG-84 or CG-844

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59
Q

Approving authority for canines / night vision

A

CG-84 or CG-844

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60
Q

Approving authority for potential donations

A

CG-84 or CG-844

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61
Q

Approving authority for pre-position equipment

A

CG-432 & CG-5332

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62
Q

Approving authority for non-expendable MER equipment

A

CG-5332

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63
Q

Approving authority for removing aircrafts and components

A

CG-711 or CG-41

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64
Q

Mini-Random Physical Inventory (MRPI)

A

Count of a smaller portion of the inventory. MRPI shall be separated by at least 60 calendar days from the last physical inventory. Sample size to be used is one half of the full random sample size as in Figure 2. This count will be split in half, one part to be floor to record the other record to floor (i.e. if the full sample size was 32 the mini random sample size would be 16 as shown in Figure 2, then the mini count would be 8 items counted floor to record the other 8 items would be record to floor). Units that fail two consecutive MRPIs in accordance with the minimum accuracy standards listed in Figure 2 shall complete a wall-to-wall inventory within 45 days of the signature date for the last physical inventory. 1, 2, 3 QUARTER, 20 DAYS

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65
Q

Floor to Record

A

Validate a physical count of items in a location, area or storeroom against the stock record

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66
Q

Record to Floor

A

Validate stock records against the physical count in location, area, or storeroom

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67
Q

Statistical Random Sample

A

A random sample used to statistically project the accuracy of a total inventory population. Units that fail the 4th QTR Statistical Random Sample, in accordance with the minimum accuracy standards listed in Figure 3, shall complete a wall-to-wall inventory within 45 days of the signature date for Year End Certification Memorandum. 4 QUARTER, 20 DAYS

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68
Q

Spot Count

A

An unscheduled physical count of any item. UNIT DISCRETION, 1 DAY

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69
Q

Controlled, Sensitive and Pilferable Items

A

All controlled and sensitive items counted annually shall require an accuracy standard of 100%. Pilferable items require an accuracy standard of 97%. All materiel gains and losses shall be researched and results reported to the CO on the quarterly physical inventory report

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70
Q

Condition of Discrepancy in inventory: < $100

A

Post Count Validation

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71
Q

Condition of Discrepancy in inventory: > $100 but < $1,000

A

Post Count Validation and Pre-Adjustment Research

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72
Q

Condition of Discrepancy in inventory: > $1,000 or pilferable, classified, sensitive

A

Post Count Validation, Pre-Adjustment Research, and Causative Research

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73
Q

Any item in inventory can be researched to determine cause for discrepancy at the command’s discretion. (True / False)

74
Q

For inventory loss, damaged or destroyed < $5,000, approved by ________ with report _______

A

Unit CO/OinC or designated authority at unit.

Adjustment form (CG-3114) or CMplus Physical Inventory Report.

75
Q

For inventory loss, damaged or destroyed > $5,000 but < $10,000, approved by ________ with report _______

A

Unit CO/OinC.

ROS (jCG-5269) w/ Adjustment form (CG-3114) or CMplus Physical Inventory Report.

76
Q

For inventory loss, damaged or destroyed > $10,000 but < $100,000, approved by ________ with report _______

A

ISC (MLCPAC units), FLP (MLCLANT units) or CO HQ units.

ROS (jCG-5269) w/ Adjustment form (CG-3114) or CMplus Physical Inventory Report.

77
Q

For inventory loss, damaged or destroyed > $10,000 but < $100,000, approved by ________ with report _______

A

COMDT (CG-842), copy to COMDT (CG-441).

ROS (jCG-5269) w/ Adjustment form (CG-3114) or CMplus Physical Inventory Report.

78
Q

Shop Stock

A

Consumable items (gaskets, screws, washers, etc.) used in daily maintenance or construction of finished products.

79
Q

Accounting line:

A 
2 – AGENCY CODE
1 – REGION/DISTRICT
301 – APPROPRIATION CODE
101 – APPROPRIATION LIMITATION CODE (ALC)
30 – ALLOTMENT FUND CONTROL CODE (AFC)
0 – ALLOTMENT LEVEL INDICATOR CODE (ALIC)
BA – PE
37000 – COST CENTER
XXXX – STANDARD OBJECT CLASS
80
Q

Document Number:

A 
32 – DOC TYPE
13 – FISCAL YEAR
24 – PROCUREMENT SITE CODE
3 – LAST DIGIT OF FISCAL YEAR
1 – REGION/DISTRICT
BA – PE
XXX – DOC SEQUENCE NUMBER
XXX – SUFFIX
81
Q

In a document number in FPD, what letters are not allowed?

A

DO NOT USE I, O, Q, S, Z FOR SEQUENCE NUMBERS

82
Q

What is the maximum errors allowed to pass if inventory has 1 - 150 items in 1, 2, 3 qtr? Sample size?

A

1 error, 10 items sample size

83
Q

What is the maximum errors allowed to pass if inventory has 151 - 280 items in 1, 2, 3 qtr? Sample size?

A

2 errors, 16 items sample size

84
Q

What is the maximum errors allowed to pass if inventory has 281 - 500 items in 1, 2, 3 qtr? Sample size?

A

3 errors, 25 items sample size

85
Q

What is the maximum errors allowed to pass if inventory has 501 - 1,200 items in 1, 2, 3 qtr? Sample size?

A

4 errors, 40 items sample size

86
Q

What is the maximum errors allowed to pass if inventory has 1,201 - 3,200 items in 1, 2, 3 qtr? Sample size?

A

7 errors, 63 items sample size

87
Q

What is the maximum errors allowed to pass if inventory has 3,201 - 10,000 items in 1, 2, 3 qtr? Sample size?

A

10 errors, 100 items sample size

88
Q

What is the maximum errors allowed to pass if inventory has 10,001 - 35,000 items in 1, 2, 3 qtr? Sample size?

A

16 errors, 158 items sample size

89
Q

What is the maximum errors allowed to pass if inventory has 1 - 150 items in 4 qtr? Sample size?

A

0 error, 20 items sample size

90
Q

What is the maximum errors allowed to pass if inventory has 151 - 280 items in 4 qtr? Sample size?

A

1 errors, 32 items sample size

91
Q

What is the maximum errors allowed to pass if inventory has 281 - 500 items in 4 qtr? Sample size?

A

2 errors, 50 items sample size

92
Q

What is the maximum errors allowed to pass if inventory has 501 - 1,200 items in 4 qtr? Sample size?

A

3 errors, 80 items sample size

93
Q

What is the maximum errors allowed to pass if inventory has 1,201 - 3,200 items in 4 qtr? Sample size?

A

7 errors, 125 items sample size

94
Q

What is the maximum errors allowed to pass if inventory has 3,201 - 10,000 items in 4 qtr? Sample size?

A

14 errors, 200 items sample size

95
Q

What is the maximum errors allowed to pass if inventory has 10,001 - 35,000 items in 4 qtr? Sample size?

A

21 errors, 315 items sample size

96
Q

Once the RA draft the inventory package, how long does the PICO have to sign it?

A

sign and date the draft memo within 3 days of receiving it.

97
Q

If the wall-to-wall, or two statistical random samples was/were failed, how long does the PICO have to report it to the commandant to receive guidance?

A

3 days.

SPPM ch. 3-E-11.

98
Q

Operational Risk Management (ORM): When bad things can happen or possible to happen is ______

A

Probability

99
Q

SAP

A

CIM 4200.13 (series)

100
Q

CGAP

A

CIM 4200.19 (series)

101
Q

SPPM

A

CIM 4400.19B

102
Q

PPM

A

CIM 4500.5 (series)

103
Q

TOF

A

CIM 4610.5 (series)

104
Q

Submit a SDR for > $100 if:

A

Shortage/overage.

shelf life expired w/out inspection.

not received or damage and shipped non-traceable.

item received from cancelled order.

discrepancies exist in materiel returns.

discrepancies to/from DRMO.

105
Q

Submit a SDR for > $50 if:

A

shortage/overage from GSA.

106
Q

Submit a SDR for $0 if:

A

classified, protected, pilferable w/ shortage/overage or packing discrepancy.

shortage/overage from authorized contractor/vendor or manufacturer.

erroneous materiel unacceptable substitute or duplicate.

107
Q

In MILSTRIP Formated, priority 01-08 MILSTRIP requisitions are authorized for transmission
during periods of restricted communication (i.e., MINIMIZE). (True / False)

108
Q

If the unit processed a requisition through CMplus and has already received a “BA” status, the requisition can not be cancelled. (True / False)

109
Q

MILSTRIP DIC for Cancellation

110
Q

MILSTRIP DIC to Follow-Up on a Cancellation

111
Q

MILSTRIP DIC for Document Modifier

112
Q

MILSTRIP DIC for Follow-Up w/out any exception

113
Q

MILSTRIP DIC for Supply Status

114
Q

MILSTRIP DIC for Direct Delivery

115
Q

MILSTRIP DIC for Reply to Cancellation

116
Q

MILSTRIP DIC for Requisition

117
Q

Record Positions in a normal MILSTRIP line item

A

Up to 66 RP

118
Q

MOV

A

Materiel Obligation Validation: process was established to provide requisitioners with effective supply support and to minimize procurement, transportation, and billing cost.

119
Q

Photographs of the damaged materiel are valuable and should be used when details of the discrepancy cannot be adequately explained, or can be more fully supported by such documentation. (True / False)

120
Q

When inspecting a shipment, classified and sensitive materiel will require a ______ percent check to verify that all the materiel was ship and ________.

A

100%, no damages exist

121
Q

Preservation of materials: Methods of Preservation (MOP)

A

There are five basic methods of preservation.

122
Q

Method of Preservation 10

A

Physical Protection

123
Q

Method of Preservation 20

A

Preservative Coating only

124
Q

Method of Preservation 30

A

Waterproof Protection

125
Q

Method of Preservation 40

A

Watervaporproof Protection

126
Q

Method of Preservation 50

A

Watervaporproof Protection with Desiccant

127
Q

SMART goals

A 
Specific
Measurable
Attainable
Realistic
Timely
128
Q

What article is when you hit a PO?

A

Article 91

129
Q

Government Travel Card limit

A

$2,500 and can be raised up to $9,999

130
Q

Size of eyeliner

131
Q

How many PPM asbestos is authorized?

132
Q

Pre-expended bin (PEB)

A

Item must have 5 or more demands per month unit wide, or 2 or more demands per month from the same department. $50 or less per unit. Controlled, sensitive, pilferable, hazardous, flammable items will not be pre-expended.

133
Q

Vehicle acquisition and disposition report form

134
Q

FSC for Ammo

135
Q

Are K-9 dogs general purpose property? (True / False)

A

True. K-9 are identified w/ microchip or tattoo.

136
Q

Ammo is organized by__________

137
Q

When shipping a propeller shaft, what type of grease do you ship it in?

A

Aircraft grease type 3 or 5.

138
Q

What is the INC code for MWR boat?

139
Q

Value of Aviation Materiel type “3”

A

$250 or lower

140
Q

Value of Aviation Materiel type “5”

A

$800 or lower

141
Q

How many Aviation Supply Categories?

A

5 categories

142
Q

What marks in the EER require supporting documentation?

A

1, 2, and 7

143
Q

PES Transaction code 051

A

Record undelivered orders

144
Q

PES Transaction code 100

A

Record payment previously recorded as undelivered order

145
Q

PES Transaction code 102

A

Record payment previously recorded as undelivered order

146
Q

PES Transaction code 103

A

Direct payment (No previous Undelivered Order)

147
Q

PES Transaction code 106

A

Record payment previously recorded

148
Q

PES Transaction code 107

A

Record payments previously recorded as undelivered order (Trust Fund and Gift Fund)

149
Q

PES Transaction code 108

A

Record payment previously recorded as undelivered order (Trust Fund and Gift Fund)

150
Q

PES Transaction code 109

A

Direct Payment (Trust Fund and Gift Fund)

151
Q

PES Transaction code 120

A

Cash disbursement for payment of payroll not previously obligated

152
Q

PES Transaction code 125

A

Record disbursement on a no check schedule – Used mostly for internal distribution of charges by FINCEN – No prior Obligation or Accrued Expenditure (Trust Fund and Gift Fund)

153
Q

PES Transaction code 128

A

Record disbursement on a no check schedule - Used mostly for internal distribution of charges by FINCEN - No prior Obligation or Accrued Expenditure

154
Q

PES Transaction code 136

A

Record payment previously recorded as an undelivered order

155
Q

PES Transaction code 137

A

Record payment previously recorded as an undelivered order (Trust Fund and Gift Fund)

156
Q

PES Transaction code 146

A

Record recurring payments, such as Utilities or Leases

157
Q

PES Transaction code 230

A

Record credit to charges previously recorded as an expenditure (Used mostly for internal distribution of credits by FINCEN to correct PES Report errors)

158
Q

PES Transaction code 231

A

Record credit to charges previously recorded as an expenditure (Used mostly for internal distribution of credits by FINCEN to correct PES Report errors-Trust Fund and Gift Fund)

159
Q

PES Transaction code 445

A

Record payments not previously obligated or accrued

160
Q

PES Transaction code 446

A

Record payments not previously obligated or accrued (Trust Fund and Gift Fund)

161
Q

PES Transaction code 745

A

To record obligation of ARMS type transaction

162
Q

PES Transaction code 755

A

To record increase to operating plans assigned

163
Q

PES Transaction code 756

A

To record decrease to operating plans assigned

164
Q

PES Transaction code 870

A

To record interest payment penalties

165
Q

PES Transaction code 872

A

To record discounts lost

166
Q

PES Transaction code is to indicate the type of _________

A

Transaction

167
Q

PES Transaction code has _____ digits

168
Q

In PES Transaction codes, the 4th digit represents the _____ of the transaction

169
Q

PES Transaction code: fourth digit is F

A

Status “F” means final payment.

170
Q

PES Transaction code: fourth digit is 1

A

Status “1” means increase to a document from a previous PES.

171
Q

PES Transaction code: fourth digit is 2

A

Status “2” means decrease to a document from a previous PES.

172
Q

Quasi-War with France

A

1798-1801

USRCS Eagle captured French privateer Mehitable.

173
Q

War of 1812 (US against Great Britain)

A

Revenue Cutter Jefferson captured 1st British vessel of the war (June 1812).

174
Q

Cutter Tampa

A

Sank 26 September 1918 by torpedo from German submarine UB-91.
131 dead.
Largest U.S. naval loss of the war

175
Q

CO of SPARS

A

CAPT Dorothy Stratton

176
Q

Douglas Munro

A

Killed at Guadalcanal, 1942.

Only Coast Guardsman Medal of Honor.

177
Q

Lime Rock Lighthouse

A

Ida Lewis
24 Rescues
Lighthouse renamed “Ida Lewis Rock”.
39 years as lighthouse keeper.

178
Q

Marcus Hanna

A

Only person to receive the Gold Lifesaving Medal and the Medal of Honor.

179
Q

Financial Resource Management Manual (FRMM)

A

CIM 7100.3E

180
Q

QDR

A

SF-368
Cat1 72 hrs
Cat2 5 working days

181
Q

PR form

A

DOT F-4200.1

182
Q

Keep shipping documents for A A & E for ___________.

SWE (2 decks)

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