Purchase History

Question 1

ID

Answer 1

A unique identifier given to every purchased item or line in the PO/ Database (a Check Request will not have an ID)

Question 2

FacilityID

Answer 2

Unique numeric identifier for each facility

Question 3

FacilityName

Answer 3

Name of SCA Facility

Question 4

Group

Answer 4

An association of facilities based on SCA Operations structure (Examples: Acela, Pioneer, Keystone, TGS, TVH)

Question 5

Region

Answer 5

An association of facilities based on a geographical region within SCA Operations structure

Question 6

PO Date

Answer 6

The date the PO was created/ submitted (does not have to be approved to appear)

Question 7

PO Number

Answer 7

Unique ID generated by SmartSystem given to supplier to request product or service

Question 8

Invoice Number

Answer 8

Unique ID generated by Supplier to request payment for products or services

Question 9

SUPPLIERDESC

Answer 9

The seller of the product or service

Question 10

MANUFDESC

Answer 10

The producer of the product or service

Question 11

ALPHASUPPARTNUM

Answer 11

The Supplier (seller) unique product identifier

Question 12

ALPHAMANPARTNUM

Answer 12

The Manufacturer (producer) unique product identifier

Question 13

PARTDESC

Answer 13

Description of product or service

Question 14

PO_PackQTY

Answer 14

Quantity of items in one pack

Question 15

PO_QTY

Answer 15

Quantity of packs being purchased

Question 16

PO_Eaches

Answer 16

Total quantity of individual items being purchased

Question 17

PO_UOM

Answer 17

Specifies the unit of measure in which the material is orderd (BX, CA, EA, PK)

Question 18

PO_UnitPrice

Answer 18

The price for the unit of measure ordered

Question 19

PO_EachPrice

Answer 19

The price of an individual item on the PO (the lowest unit of measure typically calculated by taking Po Total/ PO Eaches)

Question 20

PO_Total

Answer 20

The total cost of an item on a PO. The price the facility expects to pay.

Question 21

GLACCT

Answer 21

General ledger account number. GL- is the master set of accounts that summarize all transactions occuring within an entity.

Question 22

GL_Description

Answer 22

The description of the GL Account

Question 23

GL_Category

Answer 23

The categorization of account types in the GL (Examples:MedSurg, Implants, Pharma, Other)

Question 24

DeptID

Answer 24

An identification number associated to individual departments within the organization (Example: 415= Operating Room)

Question 25

Dept_Desc

Answer 25

The actual definition or descriptor of the individual department (Example: Operating Room)

Question 26

OrderType

Answer 26

Identifies whether an order is done electronically via EDI or manually via PowerPo (Examples: Smart Order, PowerPO, Check Request)

Question 27

NDC

Answer 27

National Drug Code (NCD) used to identiy pharmaceutical products

Question 28

ITEMID

Answer 28

A unique SmartSystem identifier related to a product and a specific supplier

Question 29

BUYRIGHTNAME

Answer 29

The national contract category name for certain national contracts. Buy Right- drives contract awareness to select national contracts typically in lower physician preference space

Question 30

BUYRIGHTSTATUS

Answer 30

Identifies if an item is currently active in an SCA Buy Right initiative. (Examples: Yes, No , NULL)

Question 31

RECEIVEDDATE

Answer 31

The date a product is received in the facility.

Question 32

ContractType

Answer 32

Identifies how pricing is being accessed for an item. (Examples: GPO, GPOC, GPONC, SCA, NONE, NULL)

Question 33

ContractNumber

Answer 33

Identifies the contract number that the item is currently referencing.

Question 34

ContractPrice

Answer 34

The price negotiated for an item on an SCA national contract

Question 35

INV_QTY

Answer 35

Quantity of items being invoiced by UOM

Question 36

INV_UOM

Answer 36

Specifies the unit of measure in which the material is invoiced (BX, CA, EA, PK)

Question 37

INV_Total

Answer 37

The total cost of an item on the invoice. The price the supplier expects us to pay (can be different from PO Total)

Question 38

INV_UnitPrice

Answer 38

The price for the unit of measure ordered

Question 39

INV_Tax

Answer 39

The tax incurred on the item

Question 40

INV_Freight

Answer 40

The freight incurred on the item

Question 41

INV_Misc

Answer 41

The misc incurred on the item

Question 42

INV_Status

Answer 42

The current state of the invoice (Example: PD(paid), OK(ok to pay) This column is dynamic and changes as the invoice goes through the payment process.

Question 43

UNSPSC

Answer 43

United Nations Standard Products and Services Codes- a national standard classification for goods and services.(Exameple: 42321506= Bone Screw) It’s a four level heirarchy coded as an 8 digit number which provides category specificity(segment, family, class, commodity).

Question 44

UNSPSC_CommodityName

Answer 44

A specific group or products. The most specific code represented by the last two digits in the series. (Example: 42321506- the “06” represents the specificity of bone screw)

Question 45

UNSPSC_ClassName

Answer 45

A group of commodities sharing a common use or function. (Example: 42321506- the “15” represents the Class of Orthopedic Trauma Implants)

Question 46

UNSPSC_FamilyName

Answer 46

A commonly recognized group of inter-related commodity categories. (Example: 42321506- the “32” represents the family of Orthopedic Surgical Implants)

Question 47

STAGE

Answer 47

The current state of the PO (Example: CL=closed, AC=accepted, BO=backordered) This column is dynamic and changes as the PO goes through the payment process.