Publication of Documents and Information

Question 1

A Government Agency (Except a Council) must publish a statement stating…?

Answer 1

• information about the organisation - its power and functions
• categories of documents maintained by the organisation
• which material is available in and outside of the FOI process
• statement listing which information is available by way of subscription of mailing service.
• how to request info
• which officer/s are responsible
• a list of all advisory committees with two or more people.
• any open access libraries or reading rooms available

Question 2

Which documents should be made available for inspection and purchase?

Answer 2

a) documents used to make decisions or recommendations
b) interpretations of Acts
c) manuals, procedures, policies, records of decisions, letters of advice
d) documents or procedures that are used to enforce acts.

Question 3

An FOI officer may alter a document to remove exempt matter?

Answer 3

True

Question 4

What should an FOI officer do when providing an altered document?

Answer 4

Provide a statement that indicates that an exempt matter has been excluded from the document without disclosing the specific exempt matter.