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GSCC Phase II - Property > Property Management > Flashcards

Property Management Flashcards

1
Q

What is a Type 1 TAMCN item?

A

“Mission essential or mandatory retention items.”

Non-expendable military
equipment with allowances established by HQMC based on formal Table of
Organization (T/O) Mission Statements. Type 1 TAMCNs have an “A” through “E”
commodity designator and a catalogued NSN.

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2
Q

What is a Type 2 TAMCN item?

A

“As required equipment.”

Non-expendable which are
ancillary to Type 1 TAMCN items with initial allowances established by HQMC
based on local mission requirements. Type 2 TAMCNs have a “H”, “J”, “K”, “M”,
and “N” commodity designators and a catalogued NSN.

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3
Q

What is a type 3 TAMCN item?

A

“For specific missions and environmental conditions.”

Non-expendable military
equipment which require special measures of control since they are used for
particular conditions or situations (e.g., items which are uniquely required
in cold weather or desert operations). Such items are typically not held at
the unit level, but temp-loaned as the operational status of a unit may
require. Standard Type 3 TAMCNs have a “T” through “X” commodity designators
and a catalogued NSN.

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4
Q

What is the purpose of the TO/E reconciliation?

A

-To determine and validate unit strength.
-To validate individual weapons and equipment requirements.
-To validate unit equipment requirements in order to complete mission.
.

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5
Q

What is the purpose of the T/O (Table of Organization)?

A

-Provides the supply section with the mission of the unit, total unit strength, and the basis from which individual weapons requirements are generated.

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6
Q

What is the purpose of the T/E (Table of Equipment)?

A

The T/E is an equipment requirement report which lists the unit’s authorized requirement quantities (allowances) for ground equipment.

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7
Q

What is the purpose of the MAL?

A

To control T/E allowances and special allowances within the command. It is also a tool to identify and correct deficiencies/excesses of allowance items.

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8
Q

What is the process for submitting a TOECR (TO/E Change Request)?

A
  • The preferred method for submitting TOECRs is electronically through TFSMS.
  • When a unit submits a TOECR via the chain of command, each reviewer in the chain must validate the request within TFSMS.
  • Upon completion of analysis/evaluation, each reviewer will forward the request to the next level in the chain.
  • The director of TFSD will recommend a solution to DC CD&I for final solution.
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9
Q

What are the seven factors that warrant a TOECR submission?

A
  1. Force structure adjustment.
  2. Policy changes within one of the components of the AAO that impacts the AAO determination process.
  3. Pre-Positioning objective changes as a result of Maritime Pre-positioning Force (MPF) and Marine Corps Pre-positioning Program - Norway (MCPP-N) tailoring conference.
  4. Changes in the criteria or value of the criteria used to calculate the Depot Maintenance Float Allowance (DMFA) and War Reserve materiel Requirement (WRMR).
  5. Military Equipment identified as components to other military equipment (parent/child).
  6. Changes made during milestone reviews that have an effect on the concept of employment.
  7. Requirement changes for structure and equipment.
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10
Q

Who is the approving authority for a TOECR?

A

the Capability Integration Officer (CIO)

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11
Q

Which publication identifies Material Readiness Reporting (MRR) reportable items?

A

MCBUL 3000

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12
Q

What is the timeframe for conducting a reconciliation between the MAL and a Material Readiness Reporting report?

A

Monthly

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13
Q

When reporting Material Readiness Reporting items to higher headquarters, what is the procedure to reconcile the MRR items?

A

Reconcile the MAL with the T/E in order to identify excess/deficiencies. Reconcile the MAL with the MCBUL to identify MRR reportable items.

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14
Q

Who has the authority to adjust unit allowances/requirements?

A

The Major Subordinate Command (MSC)

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15
Q

What document is used to report excess equipment reflected on the Property Control Document?

A

Local SOP will dictate the format, title, and frequency in which you will submit this document to your MSC. It should be broken down into two parts; controlled and no-controlled items.

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16
Q

To whom are all controlled item excesses submitted?

A

LOGCOM

17
Q

What actions are to be taken once excess equipment has been identified?

A
  • Report it to your MSC.
  • While awaiting disposition instructions, perform necessary maintenance on the equipment to prevent deterioration and keep it in the same condition code that it was reported in.
  • There will be four possible outcomes from the MSC: transfer/redistribute, dispose of, rollback, or retain.
18
Q

What program is utilized to report controlled item excesses?

A

The recoverable item program. (submitted through GCSS_MC)

19
Q

What are the procedures for submitting for disposition and replacement of Military Equipment (ME)?

A

GPN 2-14

20
Q

What is the process to redistribute assets within the MSC once disposition instructions are received?

A
  1. The unit with the excess will contact their respective commodity to obtain the serial number.
  2. The MAL clerk with the excess wil perform the necessary steps to ensure there is nothing pending within GCSS-MC on that item.
  3. The MAL clerk will coordinate with their commodity and the receiving unit to schedule the physical transfer of the equipment.
  4. The MAL clerk for the receiving unit will complete the steps for processing the transfer of equipment to another USMC organization within GCSS-MC, and capture the document number that is generated.
  5. Shipping unit will ship equipment.
21
Q

What is the reason to rollback/transfer equipment?

A

When an item is considered to be excess of the authorized allowance and a transfer is not directed by higher headquarters.

22
Q

Explain the process used to submit a rollback/transfer of equipment.

A
  1. Ensure the item is in the same condition code as when reported.
  2. Transfer the item from the install base to the perpetual inventory based on condition code.
  3. Open a ‘supply’ type service request.
  4. Input the receiving activity’s information in the service request header.
  5. In the problem summary field indicate the action being executed and DODAAC of the receiving activity.
  6. Create a charge line and input the NIIN and quantity of the item being transferred to the receiving supply activity.
  7. Press the submit button at the bottom of the charges line and capture the resulting sales order number in order to execute the shipment.
  8. Execute the three part shipping process.
  9. Print the applicable DD 1348. enter the transaction ID in block 24 under the standard document number on the DD 1348.
  10. Verify the new owner in Install Base and update the item’s status to “In Transit”.
23
Q

In what publication can you find the Condition Codes

A

UM 4000-125 GCSS-MC Users Manual

24
Q

What are condition codes F and H?

A

F - Unserviceable (reparable)

H - Unserviceable (condemned)

25
Q

What is the process used to submit unserviceable equipment to disposal (after disposition is received)?

A
  1. The MAL clerk will make arrangements to deliver the equipment to the disposal agency (DDS).
  2. Transfer the item from the Install Base to the Perpetual Inventory (01F) and annotate the MAL to reflect.
  3. Utilize the Material Redistribution form to transfer the item to the Defense Logistics Agency Disposition Services (DDS).
  4. The MAL clerk will print the 1348.
  5. Verify the item in Install Base is marked “In Transit”.
  6. Obtain signature from receipting personnel at DDS.
    - Retire the item in GCSS-MC
  7. File DD 1348 along with the LUP letter in the voucher file.
26
Q

Where can you find the required criteria for vouchering of an adjustment from a supply officer?

A

MCO 4400.150 Consumer Level Supply Policy

27
Q

What are the requirements for maintaining the voucher file?

A

All voucherable documents will be held in the Supply Active File for 3 years and then moved to the Supply Archive file for an additional 7 years.

28
Q

What data is required to prepare an out-going Supply Officer’s Certificate of Relief?

A
  • Inventory summary
  • fiscal overview
  • status of existing temporary loans
  • status of pending investigations
  • requests for investigation
  • discrepancy letters
  • status of general equipment accounts
  • NAVMC 11869
29
Q

What data is required to prepare an out-going Commanding Officer’s Certificate of Relief?

A

The CO’s certificate of relief should give an overview/summary of the following sections, at a minimum:

  • Property Control
  • Fiscal
  • Warehouse
  • Personnel
30
Q

How often must audit and verification inspections be documented on file?

A

Quarterly

31
Q

When should documents from the active archive files be destroyed?

A

After they have been in the active file for 3 years and then moved for to the archive for an additional 7 years, they may then be destroyed (after 10 years total).

32
Q

In what order can you find guidance on creating turnover folders?

A

MCO 4400.150 Consumer Level Supply Policy

33
Q

What reports are used to validate/reconcile unit requirements?

A
  • T/O
  • T/E
  • MAL
34
Q

What three types of quantities are reflected on the Equipment Status Report (ESR)?

A
  1. Possessed
  2. Authorized
  3. Excess/Deficiencies
35
Q

What three GCSS-MC processes make up the Pick, Pack, Ship?

A
  1. Release Sales Order
  2. Transact Move Order
  3. Shipment Confirmation
36
Q

What 3 key pieces of information should be contained in a MAL annotation?

A
  1. Transaction type
  2. Quantity
  3. Document number
37
Q

What Marine Corps Order establishes the policy for submitting TOECRs?

A

MCO 5311.1_

38
Q

What does the Money Value Gain/Loss (MVGL) Notice provide?

A

A listing of all gain/loss transactions processed and an extended dollar value of each.

GSCC Phase II - Property (5 decks)

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