Property

Question 1

What practical action should be taken when receiving or finding property at the station or while on patrol?

Answer 1

Notebook entry:
Finder, description of property, does finder want to claim it, circumstances, DTG etc.

Confirmation:
Check property details against notebook and have finder sign the entry.

Watch house action:
Have it checked and keeper sign your notebook

POL263:
Found property report. Mail original to finder

Label and secure:
Use POL220 label. Secure in property office (money or valuables in a safe or security cabinet)

Question 2

State the steps to take to ensure any property received is correctly labelled and secured:

Answer 2

Use a POL220 label

Secure the property in the property office

Secure money or valuables separately in a safe or security cabinet

Question 3

List the action to be taken if a person reports the loss of property to you while on patrol and when at the station:

Answer 3

Check found property records - call station if on patrol

Obtain details - to complete POL261 on return to station

Consider other action - search area?

Complete a POL261 - Lost property report, duplicate for person reporting the loss (mail if initiated on patrol)

Submit a POL261 - original to the watch house S/SGT

Question 4

List the steps to take when returning found property:

Answer 4

Confirm the person is the actual owner

Hand over property after they sign the receipt section of the found property report (POL263)

Advise the owner of the finders details (if permission given)

Notify the finder (if they expressed interest in claiming)

Question 5

What happens to each part of the POL268 (property record sheet)

Answer 5

Original (white): Receipt for the owner of the property (if deceased, then next of kin)

Duplicate (green): File copy

Triplicate (white card): remains with property.

Question 6

When is a POL268 to be used?

Answer 6

For recording disputed or stolen property such as:

Seized with warrant
Seized without warrant (illegally possessed)
Seized as a possible exhibit
In safe-keeping
Of deceased people

Question 7

What are your responsibilities when dealing with property?

Answer 7

All actions are witnessed, documents are countersigned and the articles stored correctly.

Question 8

In relation to firearms and ammo, when do you use a POL268 and when do you use the arms surrender book?

Answer 8

POL67 - If it is surrendered to Police

POL268 - If it is seized by Police

Question 9

How long has to pass before someone that finds property can claim it (if it isn’t claimed by the owner prior)?

Answer 9

1 month: under $50 in value

2 months: over $50 in value

Question 10

What are each copy of the POL263 for?

Answer 10

Original: Finder (receipt)
Duplicate: File copy
Triplicate: found property index

Question 11

What are the different forms used for property?

Answer 11

POL67: Arms surrender book (triplicate)

POL220: Property label (found property or exhibits)

POL261: Lost property report (duplicate)

POL263: Found property report (triplicate)

POL268: Property record sheet (triplicate)