Project Management Processes Flashcards by Allen Hornbuckle

Q

Initiating (2)
Planning (24)
Executing (10)
Monitoring & Controlling (12)
Closing (1)

A

Process Groups

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Q

Integration Management (7)
Scope Management (6)
Schedule Management (6)
Cost Management (4)
Quality Management (3)
Resource Management (6)
Communication Management (3)
Risk Management (7)
Procurement Management (3)
Stakeholder Management (4)

A

Knowledge Areas

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Q

(Int) Develop Project Charter
(Plan) Develop Project Management Plan
(Exec) Direct & Manage Project Work
(Exec) Manage Project Knowledge
(M&C) Monitor and Control Project work
(M&C) Perform Integrated Change Control
(Close) Close Project or Phase

A

Integration Management (7)

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Q

(Plan) Plan Scope Management
(Plan) Collect Requirements
(Plan) Define Scope
(Plan) Create WBS
(M&C) Validate Scope
(M&C) Control Scope

A

Scope Management (6)

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Q

(Plan) Plan Schedule Management
(Plan) Define Activities
(Plan) Sequence Activities
(Plan) Estimate Activity Durations
(Plan) Develop Schedule
(M&C) Control Schedule

A

Schedule Management (6)

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Q

(Plan) Plan Cost Management
(Plan) Estimate Costs
(Plan) Determine Budget
(M&C) Control Costs

A

Cost Management (4)

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Q

(Plan) Plan Quality Management
(Exec) Manage Quality
(M&C) Control Quality

A

Quality Management (3)

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Q

(Plan) Plan Resource Management
(Plan) Estimate Activity Resources
(Exec) Acquire Resources
(Exec) Develop Team
(Exec) Manage Team
(M&C) Control Resources

A

Resource Management (6)

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Q

(Plan) Plan Communications Management
(Exec) Manage Communications
(M&C) Monitor Communications

A

Communication Management (3)

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Q

(Plan) Plan Risk Management
(Plan) Identify Risks
(Plan) Perform Qualitative Risk Analysis
(Plan) Perform Quantitative Risk Analysis
(Plan) Plan Risk Responses
(Exec) Implement Risk Responses
(M&C) Monitor Risks

A

Risk Management (7)

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Q

(Plan) Plan Procurement Management
(Exec) Conduct Procurements
(M&C) Control Procurements

A

Procurement Management (3)

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Q

(Int) Identify Stakeholders
(Plan) Plan Stakeholder Engagement
(Exec) Manage Stakeholder Engagement
(M&C) Monitor Stakeholder Engagement

A

Stakeholder Management (4)

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Q

Enterprise Environmental Factor

a) Input
b) Output
c) Tool and Techniques

A

A) Input

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Q

Organization Process Assets

a) Input
b) Output
c) Tool and Techniques

A

A) Input

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Q

Project Documents

a) Input
b) Output
c) Tool and Techniques

A

A) Input

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Q

Project Management Plan

a) Input
b) Output
c) Tool and Techniques

A

A) Input

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Q

Change Request

a) Input
b) Output
c) Tool and Techniques

A

b) Output

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Q

Work Performance Data

a) Input
b) Output
c) Tool and Techniques

A

b) Output

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Q

Work Performance Information

a) Input
b) Output
c) Tool and Techniques

A

b) Output

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Q

Work Performance Reports

a) Input
b) Output
c) Tool and Techniques

A

b) Output

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Q

Updates

a) Input
b) Output
c) Tool and Techniques

A

b) Output

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Q

Expert Judgement

a) Input
b) Output
c) Tool and Techniques

A

c) Tool and Techniques

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Q

Data Gathering

a) Input
b) Output
c) Tool and Techniques

A

c) Tool and Techniques

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Q

Data Analysis

a) Input
b) Output
c) Tool and Techniques

A

c) Tool and Techniques

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Decision Making a) Input b) Output c) Tool and Techniques

c) Tool and Techniques

Data Representation a) Input b) Output c) Tool and Techniques

c) Tool and Techniques

Interpersonal and Team Skills a) Input b) Output c) Tool and Techniques

c) Tool and Techniques

Meeting a) Input b) Output c) Tool and Techniques

c) Tool and Techniques

Project Management Information System a) Input b) Output c) Tool and Techniques

c) Tool and Techniques

Which knowledge area is an "Activity Attributes" document created?

Schedule Management

Which knowledge area is an "Activity List" document created?

Schedule Management

Which knowledge area is an "Assumption Log" document created?

Integration Management

Which knowledge area is a "Basis of Estimates" document created?

Cost Management

Which knowledge area is a "Change Log" document created?

Integration Management

Which knowledge area is a "Cost Estimates" document created?

Cost Management

Which knowledge area is a "Cost Forecast" document created?

Cost Management

Which knowledge area is a "Duration Estimates" document created?

Schedule Management

Which knowledge area is an "Issues Log" document created?

Integration Management

Which knowledge area is a "Lessons Learned Register" document created?

Integration Management

Which knowledge area is a "Milestone List" document created?

Schedule Management

Which knowledge area is a "Physical Resources Assignments" document created?

Resource Management

Which knowledge area is a "Project Calendars" document created?

Schedule Management

Which knowledge area is a "Project Communications" document created?

Communications Managment

Which knowledge area is a "Project Schedule" document created?

Schedule Management

Which knowledge area is a "Project Schedule Network Diagram" document created?

Schedule Management

Which knowledge area is a "Project Scope Statement" document created?

Scope Management

Which knowledge area is a "Project Team Assignments" document created?

Resource Management

Which knowledge area is a "Quality Control Measurements" document created?

Quality Management

Which knowledge area is a "Quality Metrics" document created?

Quality Management

Which knowledge area is a "Quality Report" document created?

Quality Management

Which knowledge area is a "Requirements Documentation" document created?

Scope Management

Which knowledge area is a "Requirements Traceability Matrix" document created?

Scope Management

Which knowledge area is a "Resource Breakdown Structure" document created?

Resource Management

Which knowledge area is a "Resource Calendars" document created?

Resource Management

Which knowledge area is a "Resource Requirements" document created?

Resource Management

Which knowledge area is a "Risk Register" document created?

Risk Management

Which knowledge area is a "Risk Report" document created?

Risk Management

Which knowledge area is a "Schedule Data" document created?

Schedule Management

Which knowledge area is a "Schedule Forecast" document created?

Schedule Management

Which knowledge area is a "Stakeholder Register" document created?

Stakeholder Management

Which knowledge area is a "Team Charter" document created?

Resource Management

Which knowledge area is a "Test And Evaluation Documents" document created?

Quality Management

Which Process is a "Scope Management" Plan created?

Plan Scope Management

Which Process is a "Requirements Management" Plan created?

Plan Scope Management

Which Process is a "Schedule Management" Plan created?

Plan Schedule Management

Which Process is a "Cost Management" Plan created?

Plan Cost Management

Which Process is a "Quality Management" Plan created?

Plan Quality Management

Which Process is a "Resource Management" Plan created?

Plan Resource Management

Which Process is a "Communication Management" Plan created?

Plan Communication Management

Which Process is a "Risk Management" Plan created?

Plan Risk Management

Which Process is a "Procurement Management" Plan created?

Plan Procurement Management

Which Process is a "Stakeholder Management" Plan created?

Plan Stakeholder Management

Which Process is a "Change Management" Plan created?

Develop Project Management Plan

Which Process is a "Configuration Management" Plan created?

Develop Project Management Plan

Which Process is a "Scope Baseline" created?

Create WBS

Which Process is a "Schedule Baseline" Created?

Develop Schedule

Which Process is a "Cost Baseline" created?

Determine Budget

Which Process is a "Performance Measurement Baseline" created?

Develop Project Management Plan

Which Process is a "Project Life Cycle Description" created?

Develop Project Management Plan

Which Process is a "Development Approach" created?

Develop Project Management Plan

What are the 12 Agile Principles?

1. Customer satisfaction by early and continuous delivery of valuable software. 2. Welcome changing requirements, even in late development. 3. Deliver working software frequently (weeks rather than months) 4. Close, daily cooperation between business people and developers 5. Projects are built around motivated individuals who should be trusted 6. Face-to-face conversation is the best form of communication (co-location) 7. Working software is the primary measure of progress 8. Sustainable development, able to maintain a constant pace 9. Continuous attention to technical excellence and good design 10. Simplicity—the art of maximizing the amount of work not done—is essential 11. Best architectures, requirements, and designs emerge from self-organizing teams 12. Regularly, the team reflects on how to become more effective, and adjusts accordingly

Designated person that represents the customer on the project

Product Owner

Manages the Agile project. Primarily acts as a facilitator.

Agile Project Manager/Scrum Master

Project requirements from the customers.

Product Backlog

Meeting done by the Agile team to determine what features will be done in the next sprint.

Sprint Planning Meeting

Work the team selects to get done in the next sprint.

Sprint Backlog

A short iteration where the project teams work to complete the work in the sprint backlog, (1-4 weeks typically)

Sprint

A quick meeting each day to discuss project statuses, led by the Agile project manager. Usually, 15 minutes.

Daily Stand Up Meeting

An inspection done at the end of the sprint by the customers

Sprint Review

Meeting done to determine what went wrong during the sprint and what when right. Lesson learned for the sprint.

Retrospective

Several Sprints worth of work directed to operations for possible rollout and testing

Release

What is the Process Group and Main Output of the Develop Project Charter?

PG - Initiating | MO - Project Charter, Assumption Log

What is the Process Group and Main Output of the Develop Project Management Plan?

PG - Planning | MO - Project Management Plan

What is the Process Group and Main Output of the Direct and Manage Project Work?

PG - Executing MO - Deliverables, Work Performance Data, Issue Log, Change request

What is the Process Group and Main Output of the Manage Project Knowledge?

PG - Executing | MO - Lessons Learned Register

What is the Process Group and Main Output of the Monitor and Control Project Work?

PG - Monitoring and Controlling MO - Work Performance Reports, Change Requests

What is the Process Group and Main Output of the Perform Integrated Change Control?

PG - Monitoring and Controlling MO - Approved Charge Request

What is the Process Group and Main Output of the Close Project or Phase?

PG - Closing MO - Final Product, Service, or Result Transition and Final Report

Budget at Completion | BAC

Original budget of the project.

Planned Value (PV)

PV= Planned % Complete x BAC Amount of money worth of work we that should have been done on the project.

Earned Value (EV)

EV= Actual % Complete x BAC Amount of money worth of work you actually did on the project

Actual Cost (AC)

``` None, just the amount already spent on the project. Amount of money you already spent on the project ```

Cost Variance (CV)

CV = EV - AC Negative values indicate over budget. The difference between the work done and money spent. This value should be positive for under budget.

Cost Performance Index | CPI

CPI = EV / AC The rate of how we are spending to actually earning on the project. This value should be 1 and over for projects under budget.

Schedule Variance (SV)

SV = EV - PV The difference between the amount of work we should have done vs. the amount actually done. This value should be positive for ahead of schedule. Negative values indicate behind schedule

Schedule Performance | Index (SPI)

``` SPI = EV / PV This value should be 1 and over for a project to be ahead of the schedule. The rate of how we are meeting the project schedule. ```

Estimate at Completion | EAC

EAC = BAC / CPI Forecasting the total cost of the project at the end based on the current spending rate of the project.

Estimate to Completion | ETC

ETC = EAC - AC Forecasting the amount that will be needed to complete the current project based on the current performance.

Variance at Completion | VAC

VAC = BAC - EAC The difference between the original budget and new forecasted budget. This value should be positive for projects that may end at or under budget

To-Complete Performance Index (TCPI

TCPI = (BAC – EV) / (BAC – AC) The performance that needs to be met to finish the project within the budget. TCPI should be one or under. If your TCPI is 1.2, this means your project team must work 20% harder to finish the project within its budget. If your TCPI is .8 this means your team can work 20% less to finish the work within the budget.