Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Certified Associate Project Management > Project Management Organization Structures > Flashcards

Project Management Organization Structures Flashcards

1
Q

Which project management organizational structure does this define?

A flexible and informal structure where authority is decentralized, and team members collaborate naturally without strict roles.

A

Organic/Simple project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

What are the advantages of the organic/simple project management organizational structure?

A

Advantages: Flexibility, adaptability, and enhanced collaboration.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

What are the disadvantages of the organic/simple project management organizational structure?

A

Disadvantages: Lack of clear roles can lead to confusion, and scalability is limited.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Which project management organizational structure has these benefits?

Adaptability: Quick to respond to changes.

Simplicity: Easy communication and decision-making.

Empowerment: Team members feel valued and motivated.

A

Benefits of Organic/Simple project management structure.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Which project management organizational structure has these challenges?

Scalability: Hard to maintain with larger teams.

Role Ambiguity: Lack of clear roles can lead to confusion.

A

Challenges of Organic/Simple project management structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Which project management organizational structure type has these key features?

1.Flat Hierarchy: There’s minimal hierarchy, and everyone works together as equals.

  1. Flexible Roles: Team members wear multiple hats and adapt quickly to what’s needed.
  2. Direct Communication: No red tape; decisions are made quickly through open discussions.
  3. Leader as a Guide: Leadership is often informal, with the most experienced or capable person stepping up when necessary.
A

Key features of Organic/Simple project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What project management organizational structure does this define:

A structure where divisions operate semi-autonomously under a central leadership, each focusing on specific projects, products, or regions.

A

Multi-Divisional project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What are the advantages of the multi-divisional project management organizational structure?

A

Advantages: Clear accountability, specialization, and scalability.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What are the disadvantages of the multi-divisional project management organizational structure?

A

Disadvantages: High resource costs and potential duplication of efforts.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Which project management organizational structure has these benefits?

Specialization: Each division focuses on its strengths, increasing efficiency.

Scalability: Easy to expand by adding new divisions.

Clear Accountability: Each leader owns their division’s success.

A

Benefits of Multi-divisional project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Which project management organizational structure has these challenges?

Coordination Complexity: Miscommunication between divisions can slow progress.

Resource Allocation: Divisions might compete for limited resources.

A

Challenges of Multi-divisional project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Which project management organizational structure type has these key features?

  1. Autonomous Divisions: Divisions operate semi-independently with their own leadership and focus areas.
  2. Central Leadership: Overall coordination and strategic alignment are maintained by central leadership.
  3. Specialization: Each division focuses on a specific product, region, or project, leveraging deep expertise.
  4. Accountability: Clear ownership and accountability for each division’s results.
  5. Resource Duplication: Divisions often maintain their own resources, which can lead to redundancy but ensure focus.
A

Key features of Multi-divisional project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Which project management organizational structure does this define?

A structure where all resources and authority are dedicated to projects, and the project manager has full control.

A

Project Management Office (PMO) project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What are the advantages of Project Management Office (PMO) project management organizational structure

A

Advantages: Combines specialization with adaptability and supports complex projects.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What are the disadvantages of the Project Management Office (PMO) project management organizational structure?

A

Disadvantages: Coordination complexity and potential role conflicts.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Which project management organizational structure has these benefits?

Alignment: Projects support the broader organizational goal.

Efficiency: Resources are allocated strategically, avoiding waste.

Accountability: Clear reporting lines to the leader ensure trasparency

A

Benefits of Project Management Office (PMO) project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

Which project management organizational structure has these challanges?

Bureaucracy: The centralized structure may slow decision-making in emergencies.

Dependency: Teams rely heavily on the leader for guidance and resources.

A

Challenges of Project Management Office (PMO) project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

Which project management orgnaizational structure has these key features?

1.Centralized oversight: The leader acts as the head of multiple projects (each with it’s own project manager), providing guidance and ensuring alignment.

  1. Standardized practices: The leader provides consisten methods and tools for project managment.
  2. Support for project teams: The leader allocates resources and provides mentorship to project leaders.
  3. Coordination across all projects: The leader ensures collaboration between teams, preventing duplicatation of efforts and aligning timelines.
A

Key features of Project Management Office (PMO) project managment organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Which project management organizational structure does this define?

A structure where team members work remotely and rely on digital communication tools to collaborate.

A

Virtual project management organizational structure

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

What are the advantages of the Virtual project management organizational structure?

A

Advantages: Global collaboration, resouce efficiency, and flexibility

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

What are the disadvantages of the Virtual project management organizational structure?

A

Disadvantages: communication barriers, coordination complexity, and reliance on technology

22
Q

Which project management organizational structure has these benefits?

Global Collaboration: Members can contribute regardless of location.

Resource Efficiency: No need for everyone to be in one place.

Flexibility: Team members can work independently on their tasks.

A

benefits of Virtual project management organizational structure

23
Q

Which project management organizational structure has these challenges?

Communication Barriers: Delays in sending updates or miscommunication can arise

Coordination complexity: Aligning schedules and tasks in harder in a virtual environment.

Trust and Accountability: Relies on members to be self-motivated and responsible.

A

challenges of Virtual project management organizational structure

24
Q

Which project management organizational structure type has these key features?

  1. Remote Team Members: Team members are geographically dispersed, working from different locations.
  2. Digital Communication Tools: Collaboration relies on tools like video conferencing, email, shared drives, and project management software.
  3. Flexibility: Allows team members to work asynchronously across time zones.
  4. Centralized Coordination: A project manager ensures alignment and communication across the dispersed team.
  5. Reduced Physical Infrastructure: No need for a central office, minimizing overhead costs.
  6. Reliance on Technology: Successful execution depends heavily on the effectiveness and reliability of virtual tools and platforms.
A

key features of Virtual project management organizational structure

25
Q

Which project management organizational structure does this define?

A combination of traditional (functional/waterfall) and agile (flexible) approaches to manage projects.

A

Hybrid project management organizational structure

26
Q

What are the advantages of the Hybrid project management organizational structure?

A

Advantages: Combines specialization with adaptability and supports complex projects.

27
Q

What are the disadvantages of the Hybrid project management organizational structure?

A

Disadvantages: Coordination complexity and potential role conflicts

28
Q

Which project management organizational structure has these benefits?

Balance of planning and adaptability: Structured defenses buy time for agile teams to adapt.

Efficient resource use: Teams specialize where needed and stay flexible elesewhere.

Unified Leadership: A mix of centralized and decentrazlized leadership ensures cohesion.

A

Benefits of Hybrid project management organizational structure

29
Q

Which project management organizational structure has these challenges?

Coordination complexity: Integrating traditional/waterfall and agile teams can lead to miscommunication.

Leadership overlap: Conflicts might arise when agile decisions diverge from structured plans.

A

Challenges of Hybrid project management organizational structure

30
Q

Which project management organizational structure type has these key features?

  1. Combination of Traditional/Waterfall and Agile Methods: Integrates structured approaches (like functional/Waterfall management) with flexible, iterative methods (like agile) to manage projects effectively.
  2. Customization: Adapts tools and processes to fit the specific needs of the project or organization.
  3. Cross-Functional Collaboration: Promotes teamwork across different departments while retaining specialized expertise.
  4. Scalability: Suitable for both small and large projects due to its flexibility.
  5. Balanced Resource Allocation: Utilizes both dedicated project teams and shared functional resources.
  6. Focus on Flexibility and Innovation: Encourages adaptability to changes and fosters innovation in project execution.
A

Key features of Hybrid project management organizational structure

31
Q

Which project management organizational structure does this define?

A structure where projects are managed within specific functional departments, and the functional lmanager has authority.

A

Functional project management organizational structure

32
Q

What are the advantages of the Functional project management organizational structure?

A

Advantages: Specialized expertise, efficient resource use, and clear hierarchies.

33
Q

What are the disadvantages of the Functional project management organizational structure?

A

Disadvantages: Limited collaboration across departments and slow decision-making for cross-functional projects.

34
Q

Which project management organizational structure has these benefits?

Specialization: Departments bring deep expertise to their tasks.

Efficiency: Routine work within each department is streamlined.

Clear Hierarchies: Teams know thier reporting structures.

A

Benefits of Funtional project management organizational structure

35
Q

Which project management organizational structure has these challenges?

Silos: Departments may struggle to share information or coordinate.

Slow Decision-Making: Cross-department projects require extensive communication.

Limited Authority: The project manager relies on department heads to allocate resources.

A

Challeges of Functional project management organizational structure

36
Q

Which project management organizational structure type has these key features?

  1. Specialized Departments: Projects are managed within specific functional departments such as HR, Finance, or IT.
  2. Functional Manager Authority: The functional manager oversees the project and allocates resources.
  3. Hierarchical Reporting: Team members report directly to their functional manager.
  4. Efficiency in Expertise: Each department focuses on its specialization, ensuring high levels of expertise.
  5. Limited Project Manager Role: A project manager (if present) acts as a coordinator with minimal authority.
  6. Stable Environment: Provides consistency and clarity within established departmental processes.
A

Key features of Functional project management organizational structures

37
Q

Which project management organizational structure does this define?

A structure where all resources and authority are dedicated to projects, and the project manager has full controll.

A

Project-Orientated (Projectized) project managment organizational structure

38
Q

What are the advantages of the Project-Oriented (Projectized) project management organizational structure?

A

Advantages: High project focus, dast decision-making, and team accountability

39
Q

What are the disadvantages of the Project-Oriented (Projectized) project management organizational structure?

A

Disdvantages: High costs and limited resource flexibility

40
Q

Which project management organizational structure has these benefits?

Clear Focus: All efforts align with the singular goal.

Dedicated resources: No competing priorities distract from the mission.

Effecient Decision-Making: Authroity is centralizes in the project manager

A

Benefits of Project-Oriented (Projectized) project management organizational structure

41
Q

Which project management organizational structure has these challenges?

Dependency on leadership: The project’s success hinges on the project manager’s ability to lead

Resource Intensity: All resources are tied to one project, leacing non for other initiatives.

Temporary Teams: Disbanding after the project might result in lost experience.

A

Challenges of Project-Oriented (Projectized) project management organizational structure

42
Q

Which project management organizational structure type has these key features?

  1. Dedicated Resources: All resources (e.g., team members, tools, budget) are allocated exclusively to the project.
  2. Full Authority of the Project Manager: The project manager has complete control over decision-making, resource allocation, and team direction.
  3. Single Point of Accountability: The project manager is directly responsible for the project’s success or failure.
  4. Temporary Teams: Teams are formed specifically for the project and disbanded once the project is completed.
  5. High Focus on Project Goals: Efforts are entirely centered on achieving the project’s objectives without distractions from other operations.
  6. Streamlined Communication: Clear and direct reporting lines to the project manager ensure faster decision-making and efficient communication.
A

Key features of Project-Oriented (Projectized) project management organizational structure

43
Q

Which project management organizational structure does this define?

A structure that blends elemenets of both functional (waterfall) and projectized styles. Team members report to both a functional manager (for expertise and resource allocation) and a project manager (for specific project tasks and deliverables). It’s ideal for complex projects requiring cross-functional collaboration.

A

Matrix project managment organizational structure

44
Q

What is a strong matrix?

A

The project manager has more authority than the functional manager.

45
Q

What is a weak matrix?

A

The functional manager has more authority, with the project manager acting as a coordinator.

46
Q

What is a balanced matrix?

A

Equal authority is shared between project and functional managers.

47
Q

What are the advantages of the Matrix project management organizational structure?

A

Advantages: Efficient resource use, specialization, and cross-functional collaboration

48
Q

What are the disadvantages of the Matrix project management organizational structure?

A

Disadvantages: Role conflicts, communication challenges, and coordination complexity

49
Q

Which project management organizational structure has these benefits?

Resource Efficeincy: Combines expertise from functional teams with project focus.

Collaboration: Encourages communication across departments.

Flexibility: Adapts to complex, cross-functional projects.

A

Benefits of Matric project managment organizational structure

50
Q

Which project management organizational structure has these challenges?

Conflicting Priorities: Dual reporting lines may confuse team members.

Authority Issues: Tensions between functional and project managers may arise.

Complexity: Managing realtionships and communication is more challenging.

A

Challenges of Matric project managment organizational structure

51
Q

Which project management organizational structure type has these key features?

  1. Dual Reporting Lines: Team members report to both a functional manager (for expertise) and a project manager (for project execution).
  2. Resource Sharing: Resources are shared across multiple projects and functional areas, maximizing efficiency.
  3. Flexibility: Allows for cross-functional collaboration and adaptability to project needs.
  4. Balance of Authority: Authority varies depending on the matrix type:
    -Strong Matrix: Project manager has more authority.
    -Weak Matrix: Functional manager has more authority.
    -Balanced Matrix: Authority is shared equally.
  5. Specialization: Teams benefit from functional expertise while also focusing on project objectives.
  6. Complexity in Coordination: Requires clear communication and defined roles to prevent confusion between managers.
A

Key Features of Matrix project management organizational structures

52
Q
A

Certified Associate Project Management (4 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2025 Bold Learning Solutions. Terms and Conditions