Project Management Organization Structures Flashcards
Which project management organizational structure does this define?
A flexible and informal structure where authority is decentralized, and team members collaborate naturally without strict roles.
Organic/Simple project management organizational structure
What are the advantages of the organic/simple project management organizational structure?
Advantages: Flexibility, adaptability, and enhanced collaboration.
What are the disadvantages of the organic/simple project management organizational structure?
Disadvantages: Lack of clear roles can lead to confusion, and scalability is limited.
Which project management organizational structure has these benefits?
Adaptability: Quick to respond to changes.
Simplicity: Easy communication and decision-making.
Empowerment: Team members feel valued and motivated.
Benefits of Organic/Simple project management structure.
Which project management organizational structure has these challenges?
Scalability: Hard to maintain with larger teams.
Role Ambiguity: Lack of clear roles can lead to confusion.
Challenges of Organic/Simple project management structure
Which project management organizational structure type has these key features?
1.Flat Hierarchy: There’s minimal hierarchy, and everyone works together as equals.
- Flexible Roles: Team members wear multiple hats and adapt quickly to what’s needed.
- Direct Communication: No red tape; decisions are made quickly through open discussions.
- Leader as a Guide: Leadership is often informal, with the most experienced or capable person stepping up when necessary.
Key features of Organic/Simple project management organizational structure
What project management organizational structure does this define:
A structure where divisions operate semi-autonomously under a central leadership, each focusing on specific projects, products, or regions.
Multi-Divisional project management organizational structure
What are the advantages of the multi-divisional project management organizational structure?
Advantages: Clear accountability, specialization, and scalability.
What are the disadvantages of the multi-divisional project management organizational structure?
Disadvantages: High resource costs and potential duplication of efforts.
Which project management organizational structure has these benefits?
Specialization: Each division focuses on its strengths, increasing efficiency.
Scalability: Easy to expand by adding new divisions.
Clear Accountability: Each leader owns their division’s success.
Benefits of Multi-divisional project management organizational structure
Which project management organizational structure has these challenges?
Coordination Complexity: Miscommunication between divisions can slow progress.
Resource Allocation: Divisions might compete for limited resources.
Challenges of Multi-divisional project management organizational structure
Which project management organizational structure type has these key features?
- Autonomous Divisions: Divisions operate semi-independently with their own leadership and focus areas.
- Central Leadership: Overall coordination and strategic alignment are maintained by central leadership.
- Specialization: Each division focuses on a specific product, region, or project, leveraging deep expertise.
- Accountability: Clear ownership and accountability for each division’s results.
- Resource Duplication: Divisions often maintain their own resources, which can lead to redundancy but ensure focus.
Key features of Multi-divisional project management organizational structure
Which project management organizational structure does this define?
A structure where all resources and authority are dedicated to projects, and the project manager has full control.
Project Management Office (PMO) project management organizational structure
What are the advantages of Project Management Office (PMO) project management organizational structure
Advantages: Combines specialization with adaptability and supports complex projects.
What are the disadvantages of the Project Management Office (PMO) project management organizational structure?
Disadvantages: Coordination complexity and potential role conflicts.
Which project management organizational structure has these benefits?
Alignment: Projects support the broader organizational goal.
Efficiency: Resources are allocated strategically, avoiding waste.
Accountability: Clear reporting lines to the leader ensure trasparency
Benefits of Project Management Office (PMO) project management organizational structure
Which project management organizational structure has these challanges?
Bureaucracy: The centralized structure may slow decision-making in emergencies.
Dependency: Teams rely heavily on the leader for guidance and resources.
Challenges of Project Management Office (PMO) project management organizational structure
Which project management orgnaizational structure has these key features?
1.Centralized oversight: The leader acts as the head of multiple projects (each with it’s own project manager), providing guidance and ensuring alignment.
- Standardized practices: The leader provides consisten methods and tools for project managment.
- Support for project teams: The leader allocates resources and provides mentorship to project leaders.
- Coordination across all projects: The leader ensures collaboration between teams, preventing duplicatation of efforts and aligning timelines.
Key features of Project Management Office (PMO) project managment organizational structure
Which project management organizational structure does this define?
A structure where team members work remotely and rely on digital communication tools to collaborate.
Virtual project management organizational structure
What are the advantages of the Virtual project management organizational structure?
Advantages: Global collaboration, resouce efficiency, and flexibility
What are the disadvantages of the Virtual project management organizational structure?
Disadvantages: communication barriers, coordination complexity, and reliance on technology
Which project management organizational structure has these benefits?
Global Collaboration: Members can contribute regardless of location.
Resource Efficiency: No need for everyone to be in one place.
Flexibility: Team members can work independently on their tasks.
benefits of Virtual project management organizational structure
Which project management organizational structure has these challenges?
Communication Barriers: Delays in sending updates or miscommunication can arise
Coordination complexity: Aligning schedules and tasks in harder in a virtual environment.
Trust and Accountability: Relies on members to be self-motivated and responsible.
challenges of Virtual project management organizational structure
Which project management organizational structure type has these key features?
- Remote Team Members: Team members are geographically dispersed, working from different locations.
- Digital Communication Tools: Collaboration relies on tools like video conferencing, email, shared drives, and project management software.
- Flexibility: Allows team members to work asynchronously across time zones.
- Centralized Coordination: A project manager ensures alignment and communication across the dispersed team.
- Reduced Physical Infrastructure: No need for a central office, minimizing overhead costs.
- Reliance on Technology: Successful execution depends heavily on the effectiveness and reliability of virtual tools and platforms.
key features of Virtual project management organizational structure
Which project management organizational structure does this define?
A combination of traditional (functional/waterfall) and agile (flexible) approaches to manage projects.
Hybrid project management organizational structure
What are the advantages of the Hybrid project management organizational structure?
Advantages: Combines specialization with adaptability and supports complex projects.
What are the disadvantages of the Hybrid project management organizational structure?
Disadvantages: Coordination complexity and potential role conflicts
Which project management organizational structure has these benefits?
Balance of planning and adaptability: Structured defenses buy time for agile teams to adapt.
Efficient resource use: Teams specialize where needed and stay flexible elesewhere.
Unified Leadership: A mix of centralized and decentrazlized leadership ensures cohesion.
Benefits of Hybrid project management organizational structure
Which project management organizational structure has these challenges?
Coordination complexity: Integrating traditional/waterfall and agile teams can lead to miscommunication.
Leadership overlap: Conflicts might arise when agile decisions diverge from structured plans.
Challenges of Hybrid project management organizational structure
Which project management organizational structure type has these key features?
- Combination of Traditional/Waterfall and Agile Methods: Integrates structured approaches (like functional/Waterfall management) with flexible, iterative methods (like agile) to manage projects effectively.
- Customization: Adapts tools and processes to fit the specific needs of the project or organization.
- Cross-Functional Collaboration: Promotes teamwork across different departments while retaining specialized expertise.
- Scalability: Suitable for both small and large projects due to its flexibility.
- Balanced Resource Allocation: Utilizes both dedicated project teams and shared functional resources.
- Focus on Flexibility and Innovation: Encourages adaptability to changes and fosters innovation in project execution.
Key features of Hybrid project management organizational structure
Which project management organizational structure does this define?
A structure where projects are managed within specific functional departments, and the functional lmanager has authority.
Functional project management organizational structure
What are the advantages of the Functional project management organizational structure?
Advantages: Specialized expertise, efficient resource use, and clear hierarchies.
What are the disadvantages of the Functional project management organizational structure?
Disadvantages: Limited collaboration across departments and slow decision-making for cross-functional projects.
Which project management organizational structure has these benefits?
Specialization: Departments bring deep expertise to their tasks.
Efficiency: Routine work within each department is streamlined.
Clear Hierarchies: Teams know thier reporting structures.
Benefits of Funtional project management organizational structure
Which project management organizational structure has these challenges?
Silos: Departments may struggle to share information or coordinate.
Slow Decision-Making: Cross-department projects require extensive communication.
Limited Authority: The project manager relies on department heads to allocate resources.
Challeges of Functional project management organizational structure
Which project management organizational structure type has these key features?
- Specialized Departments: Projects are managed within specific functional departments such as HR, Finance, or IT.
- Functional Manager Authority: The functional manager oversees the project and allocates resources.
- Hierarchical Reporting: Team members report directly to their functional manager.
- Efficiency in Expertise: Each department focuses on its specialization, ensuring high levels of expertise.
- Limited Project Manager Role: A project manager (if present) acts as a coordinator with minimal authority.
- Stable Environment: Provides consistency and clarity within established departmental processes.
Key features of Functional project management organizational structures
Which project management organizational structure does this define?
A structure where all resources and authority are dedicated to projects, and the project manager has full controll.
Project-Orientated (Projectized) project managment organizational structure
What are the advantages of the Project-Oriented (Projectized) project management organizational structure?
Advantages: High project focus, dast decision-making, and team accountability
What are the disadvantages of the Project-Oriented (Projectized) project management organizational structure?
Disdvantages: High costs and limited resource flexibility
Which project management organizational structure has these benefits?
Clear Focus: All efforts align with the singular goal.
Dedicated resources: No competing priorities distract from the mission.
Effecient Decision-Making: Authroity is centralizes in the project manager
Benefits of Project-Oriented (Projectized) project management organizational structure
Which project management organizational structure has these challenges?
Dependency on leadership: The project’s success hinges on the project manager’s ability to lead
Resource Intensity: All resources are tied to one project, leacing non for other initiatives.
Temporary Teams: Disbanding after the project might result in lost experience.
Challenges of Project-Oriented (Projectized) project management organizational structure
Which project management organizational structure type has these key features?
- Dedicated Resources: All resources (e.g., team members, tools, budget) are allocated exclusively to the project.
- Full Authority of the Project Manager: The project manager has complete control over decision-making, resource allocation, and team direction.
- Single Point of Accountability: The project manager is directly responsible for the project’s success or failure.
- Temporary Teams: Teams are formed specifically for the project and disbanded once the project is completed.
- High Focus on Project Goals: Efforts are entirely centered on achieving the project’s objectives without distractions from other operations.
- Streamlined Communication: Clear and direct reporting lines to the project manager ensure faster decision-making and efficient communication.
Key features of Project-Oriented (Projectized) project management organizational structure
Which project management organizational structure does this define?
A structure that blends elemenets of both functional (waterfall) and projectized styles. Team members report to both a functional manager (for expertise and resource allocation) and a project manager (for specific project tasks and deliverables). It’s ideal for complex projects requiring cross-functional collaboration.
Matrix project managment organizational structure
What is a strong matrix?
The project manager has more authority than the functional manager.
What is a weak matrix?
The functional manager has more authority, with the project manager acting as a coordinator.
What is a balanced matrix?
Equal authority is shared between project and functional managers.
What are the advantages of the Matrix project management organizational structure?
Advantages: Efficient resource use, specialization, and cross-functional collaboration
What are the disadvantages of the Matrix project management organizational structure?
Disadvantages: Role conflicts, communication challenges, and coordination complexity
Which project management organizational structure has these benefits?
Resource Efficeincy: Combines expertise from functional teams with project focus.
Collaboration: Encourages communication across departments.
Flexibility: Adapts to complex, cross-functional projects.
Benefits of Matric project managment organizational structure
Which project management organizational structure has these challenges?
Conflicting Priorities: Dual reporting lines may confuse team members.
Authority Issues: Tensions between functional and project managers may arise.
Complexity: Managing realtionships and communication is more challenging.
Challenges of Matric project managment organizational structure
Which project management organizational structure type has these key features?
- Dual Reporting Lines: Team members report to both a functional manager (for expertise) and a project manager (for project execution).
- Resource Sharing: Resources are shared across multiple projects and functional areas, maximizing efficiency.
- Flexibility: Allows for cross-functional collaboration and adaptability to project needs.
- Balance of Authority: Authority varies depending on the matrix type:
-Strong Matrix: Project manager has more authority.
-Weak Matrix: Functional manager has more authority.
-Balanced Matrix: Authority is shared equally. - Specialization: Teams benefit from functional expertise while also focusing on project objectives.
- Complexity in Coordination: Requires clear communication and defined roles to prevent confusion between managers.
Key Features of Matrix project management organizational structures
