Project Management Framework

Question 1

Definition of a Project

Answer 1

A temporary endeavor with a beginning or an end that create a unique product or service as a result

Question 2

Governance

Answer 2

Overall structure of an organization that sets policies and procedures with how work will be performed to meet high level strategic goals.

Question 3

Portfolio Management

Answer 3

Programs, individual projects, and other operational work that are prioritized and implemented to scheme a specific strategic business goal.

Question 4

Program Management

Answer 4

A group of related projects in an organization. The organization coordinates the management of those projects.

Question 5

Organization Project Management (OPM)

Answer 5

A guide or driver for project program, and portfolio management as well as other organizational practices..

Provides direction for how portfolios, programs, projects, and other organizational work should be prioritized, managed, executed, and measured to best achieve strategic goals and desired benefits.

Question 6

Project Management Office

Answer 6

Departmental unit within an org that provides or ensures compliance with project governance. Three forms of PMO: Supportive, Controlling, Directive.

Question 7

Supportive PMO

Answer 7

Provides the policies, methodologies, templates, and lessons learned for managing projects within the org. Low level of control over projects.

Question 8

Controlling PMO

Answer 8

Provides support and guidance on how to manage projects, trains others in project management and project management software, assists with special project management tools, and ensures compliance with org policies. Moderate ;level of control over projects.

Question 9

Directive PMO

Answer 9

Provides PMs for different projects, and is responsible for the results of those projects; all project, or projects of a certain size or type. High level of control over projects.

Question 10

Type of PMO that manages all projects throughout the org.

Answer 10

Directive

Question 11

Type of PMO that provides support and guidance; requires all projects within the org to use designated project management software template, but does not exert control over project.

Answer 11

Controlling

Question 12

Type of PMO that coordinates all projects within the org

Answer 12

Controlling or Directive

Question 13

Type of PMO that recommends common terminology, templates, reporting, and procedures to be used on projects throughout the organization to promote consistency and streamline efforts.

Answer 13

Supportive

Question 14

Type of PMO that appoints a PM.

Answer 14

Directive

Question 15

Type of PMO that prioritizes projects.

Answer 15

Controlling or Directive

Question 16

Type of PMO that has the highest level of control over projects.

Answer 16

Directive

Question 17

Functional Org

Answer 17

Grouped by areas of specialization within functional areas, such as accounting, marketing, or manufacturing. “Silo”

Question 18

Project-Oriented Org

Answer 18

Entire company is organized by projects, and the PM has control of the project. Personnel are assigned and report to the PM. “No home”

Question 19

Matrix Org

Answer 19

Attempt to maximize the strengths of both the functional and project-oriented structures. Team members report to both functional manager and PM. “Two managers”

Question 20

Organizational Process Assets (OPAs)

Answer 20

Two types:

1. Processes, Procedures, and Policies
2. Organizational Knowledge Repositories

Question 21

Enterprise Environmental Factors (EEFs)

Answer 21

• Provides context within which to plan the project

- Outside the control of the project team (governmental or other rules and regulations that apply to the performing org)

Question 22

Assumption Log

Answer 22

• Repository of assumptions and constraints.

- Started at the time the project charter is developed

Question 23

Assumptions

Answer 23

• What your management and stakeholders believe to be true about the project
• Not necessarily based on fact; expectations

Question 24

Constraints

Answer 24

• Clearly imposed by management or the sponsor

- Limit options during planning and beyond

Question 25

Stakeholders

Answer 25

• Any people or orgs whose interests may be positively or negatively impacted by a project or a product of the project

Question 26

Tools and Techniques

Answer 26

• Data Gathering
• Data Analysis
• Data Representation
• Decision-Making
• Communication
• Interpersonal and Team Skills
• Estimating
• PMIS
• Expert Judgement
• Meetings