Project Management Flashcards
Project life cycle
- Start
- Project plan
- Execute
- Watch the plan
- Close/ Deliver
- Feedback
SMART model
specific measurable attainable relevant timely
Plan
- Big stuff
- WBS- work breakdown structure
- Meetings
Communication - Schedule
- Resource management
Execution
Managing expecations
Listen new ideas
Care people
Meetings (agenda, end time).
What is scope creep
expanding or changing of the project’s scope
that occurs after the starting point of the project, almost always requiring
more resources and labor hours than originally planned
How to avoid scope creep
Team member- Ecourage…
Client- remind the contract
Planning faults- Discuss the team and the client.
Number 1 for project to fail
lack of communication
Risk Management
Identify risks and triggers Classify and prioritize Plan to mitigate Monitor for risk triggers during the project Implement mitigating action Communicate risk status
Budget and timeline
Watch, communicate, action
Stakeholders
Engage (progress updates)
Be transparent
Address concerns
avoid over hyping
Closing project- customer side
Complete deliveries Install & test Prepare manual Agree on support Verify satisfaction
Closing project- Organisational
Summarize learnings – communicate to the organization
• Prepare final technical reports
• Evaluate project performance
• Conduct final review with management
• Prepare project historical files and archive
Before starting project
A Statement of Work • Info on restraints • Budget • Time • Labor hours • Any information you can get on the biggest stakeholders • A clear purpose or business case
Project Plan
A meeting schedule
• Answers to commonly asked questions like “what do we do if problems
arise?”
• Guidelines and processes for eicient communication
• Labor hour estimates for project tasks
• A breakdown of how we’ll use our resources and budget
Meeting
Clear objectives Talking points Reporting schedule Next step instructions The start and end times Open floor time/questions
