Project Management Flashcards
Project objectives
- Time
- Cost
- Scope/Outcome
Quality Trade offs often needed
Role of a project manager
- Ensure Project succeeds
- Control/direct activities/resources/materials
- Review plans and change where necessary
- Leadership, people management, communication, conflict management, time management
What does a project plan consist of?
- When work will be done
- Who will do the work
- Equipment needed
- Materials needed
- Costs - when is cash required?
Project team
Core team of 5-7 members for core communication
What makes a good project plan?
- Use brief to identify goals/objectives
- Define worok to be done -
- Work Breakdown Structure (WBS)
- Define Oder
- Responsibilities/times for tasks
- Length of project
- Resources needed
- Adjust schedule to workloads
Critical Success Factors
Things that must be achieved for the project to be a success
SMART Objectives
Specific Measurable Achievable Realistic Time Specific
Gantt Chart
Graphical representation of project schedule Tasks listed on left top to bottom
CPA Node example
Project Phases
- Situation assessment and change planning
- Solution design
- Realisation
- Transition Management
- Continuous Improvement
Project Phases - Situation Assessment and Change Planning
- Understanding current process and systems
- Project set up
- Production of project initiation document
- Planning next phases inclusing detailed plan for solution design phase
Project Phases - Solution Design
- Interviews with business to define detailed requirements
- Production of detailed design in Business Blueprint Document
Project Phases - Realistion
- Development of solution
- Unit testing
- Quality Assurance
Project Phases - Transition Management
- Training for new users/technical team
- Quality acceptance training (QAT)
- Issue resolution
- Go-live approval
- Go live
Project Phases - Consolidation and Improvement
- Support
- Handover to support teams
- Lessons learned review
- End of project review
Typical risks encountered on a project
- Staff illnesses
- Subcontractors not delivering on time
- Economic influences
- Loss of management support
- Changes in laws/regulations
How project risks are monitored
Risk log updated to record potential problems
Risk analysis in projects
Used to prioritise risks
Rated from 1-10
- how likely to occur
- How serious the failure would be
Total risk to project = seriousness * liklihood
Effective project meetings
- Regular review meetings
- Even when things are going well
- Focussed
- Have an agenda + stick to it
- Chair must control meeting to keep to agenda
- Must finish with action plan that everyone agrees to
Leadership Styles
- Directive
- Participative
- Task orientated
A good PM knows when to use each style
Project v Operations
- Project: Temporary and unique
- Operations: ongoing and repetitive
