Project Management

Question 1

The application of knowledge, skills, tools and techniques to project activities to meet the project requirements

Answer 1

Project management

Question 2

Challenged, restrictions or shortages that fall into one of three categories: time, cost, or performance.

Answer 2

Constraints

Question 3

The work that must be performed to deliver a product, service or result with the specified feature and functions

Answer 3

Project scope

Question 4

5 phases of event management

Answer 4

1) Initiation - research conducted, basic event purpose established; scope is outlined and goals/objectives are defined

2) Planning - requirements and specifications for the event are determined

3) Implementation- all goods and services are contracted and coordinated; synchronization if operational and logistical requirements

4) Event - risk monitoring and controls are prioritized

5) Closure - event production shut down, contractual obligations completed, feedback collected and event evaluated.

Question 5

Documents how a project will be completed within a certain timeframe; serves as the roadmap for planning a project.

Answer 5

Project plan

Question 6

A graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project

Answer 6

Gantt chart

Question 7

Documented standards, policies and procedures to ensure that team members perform tasks with consistency and meet anticipated outcomes

Answer 7

Standard operating procedures (SOPs)

Question 8

Includes managing overall project quality; it can also measure the quality of each project deliverable

Answer 8

Quality management

Question 9

A proactive and documented approach to ensure that tasks are done right the first time

Answer 9

Quality planning

Question 10

Documentation to record how event professionals plan to avoid error, waste, and/or service failure

Answer 10

Quality management plan

Question 11

Auditing the quality requirements, provides confidence that the project quality was planned, that the results are reliable, and that the quality level established will be achieved

Answer 11

Quality assurance

Question 12

An iterative process that should be performed throughout the project life to track and monitor the results of a project; following this process will determine whether results are complying with the standards previously defined; focused on detecting flaws

Answer 12

Quality control

Question 13

Planning, executing and closing each purchase required for an event; event professional managed each detail of these purchases or has a system that enables oversight for purchases carried out by another person or department

Answer 13

Project procurement management

Question 14

Steps of project procurement plan

Answer 14

Planning - Identify goods/services needed and submits RFPs

Conducting - securing goods/services by obtaining responses along with selecting and assigning a contract to a selected supplier

Administering - managing the relationship between the organization and all engaged and contracted suppliers

Closing - formal conclusion of the acquisitions process

Question 15

Includes timeline, criteria for selection, and other important information for prospective supplier

Answer 15

Request for Proposal (RFP)

Question 16

Organizes and described in detail the total scope of the project; snapshot of the project scope and scale, and it forms the basis for estimating, scheduling executing, monitoring abs controlling project work. Steps included determining tasks and milestone and estimating resources.

Answer 16

Work breakdown structure (WBS)

Question 17

Key events that occur during the project and ultimately drive the project schedule

Answer 17

Milestones

Question 18

The process of anticipating the amount of time needed to complete each of the tasks and assign a unit of time to each activity in the project schedule

Answer 18

Forecasting

Question 19

Represents the chain of activities that must begin on time and stay on track in order to achieve project milestones and ultimately execute the project on time

Answer 19

Critical path

Question 20

Approach to communication defining-
What needs to be communicated?
To whom? Who is responsible for communicating? When/how often? How will the content be communicated? Why does this information need to be communicated?

Answer 20

Communication matrix

Question 21

Offers maximum accountability in project evaluation

Answer 21

Audit

Question 22

Reporting results if event evaluation and audit to stakeholders

Answer 22

Post event reporting (PER)

Question 23

Regular updates concerning event progress; generally on a weekly basis from the project team and recorded for historical purposes

Answer 23

Project status report

Question 24

Unforeseen changes or issues that alter the critical path and expand the project’s scope

Answer 24

Scope creep

Question 25

An agreement between two or more parties that create in each party a duty to do or not do something and a right to performance of the other’s duty or a remedy for the breach of the other’s duty

Answer 25

Contract

Question 26

A change to an existing contract document

Answer 26

Amendment

Question 27

An addition of a document to the original contract

Answer 27

Contract addendum

Question 28

Circumstance in which contractual obligation is excused due to a factor not within control of either party

Answer 28

Force majeure

Question 29

Contract specified who is liable for any injuries that may occur under the contract and set a limit on the amount of liability. With this clause, one party agrees to protect the other from liability as a result of a lawsuit from a third party.

Answer 29

Indemnification

Question 30

Outline of event details (F&B, room setup, basic AV, decor) with all costs quoted; the final authority onsite for every item and service rendered

Answer 30

Banquet Event Orders (BEOs)

Question 31

Meeting to review responsibility of the overall event to the extended team and generally major suppliers. Led my event professional with group overview, details in the event goals and objectives, event inclusions, stakeholder involvement, expectations and event details.

Answer 31

Pre-conference meeting