Project Management

Question 1

The application of knowledge, skills, tools, techniques to project activities to meet the project requirements

Answer 1

Project Management

Question 2

What are the three categories that constraints fall into?

Answer 2

Time, Cost, Performance

Question 3

The work that must be performed to deliver a product, service, or result with the specified features and functions

Answer 3

Project Scope

Question 4

What are the 5 event phases of event management?

Answer 4

Initiation, Planning, Implementation, Event, Closure

Question 5

A _______ _______ documents how a project will be completed within a certain timeframe. Serves as a “roadmap” for planning a project.

Answer 5

Project Plan

Question 6

_______ _______ provides a graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project.

Answer 6

Gantt Charts

Question 7

Documented standards, policies, and procedures that ensures team members perform tasks with consistency and meet anticipated outcomes.

Answer 7

SOPs, or Standard Operating Procedures

Question 8

_______ ________ includes managing the overall project quality and is measured into three categories; quality planning, quality assurance, and quality control

Answer 8

Quality Management

Question 9

The three categories of quality management

Answer 9

Quality planning, quality assurance, quality control

Question 10

A proactive and documented approach to ensure that tasks are done right the first time.

Answer 10

Quality Planning

Question 11

Audit of quality requirements. Provides confidence that the project quality was planned, results are reliable, and that the quality level established will be achieved.

Answer 11

Quality Assurance

Question 12

An iterative process that should be performed throughout the project life to track and monitor results of the project; focuses on detecting flaws. Quality audits or assessments are also used.

Answer 12

Quality Control

Question 13

The planning, executing, and closing of each purchase required for an event, and the event professional must manage each detail of these purchases or have a system that enables oversight for purchases carried out by another person or department.

Answer 13

Project Procurement Management

Question 14

What are the 4 processes that must be followed in order to create a project procurement plan?

Answer 14

Planning, Conducting, Administering, and Closing Procurements

Question 15

Identifies the required goods and services needed to reach project objectives and determines if these are available in-house or through an external supplier. The “What, how much, and when” to procure.

Answer 15

Plan Procurements

Question 16

This phase focuses on securing the goods and services with the selected suppliers and obtains responses along with selecting and assigning a contract to a selected supplier.

Answer 16

Conduct Procurement

Question 17

Process of managing the relationship between one’s organization and all engaged and contracted suppliers. Also includes evaluating the performance of the contract and verifying changes and adjustments as needed.

Answer 17

Administer Procurements

Question 18

Formal conclusion of the acquisitions process. All work has been verified.

Answer 18

Close Procurement

Question 19

WBS

Answer 19

Work breakdown structure

Question 20

Organizes and describes in detail the total scope of the project. A snapshot of the project scope and scale, and forms the basis for estimating, scheduling, executing, monitoring, and controlling the project work.

Answer 20

Work Breakdown Structure

Question 21

What are the 2 steps in a WBS?

Answer 21

Determine tasks and milestones.

Estimate Resources

Question 22

Key events that occur during the project and ultimately drive the project schedule.

Answer 22

Milestones

Question 23

The process in which an event professional must anticipate the amount of time needed to complete each task and assign a unit of time to each activity in the project schedule. It will ultimately produce a project schedule or timeline that determines how long the project will take to complete from beginning to end.

Answer 23

Forecasting

Question 24

Represents the chain of activities that must begin on time and stay on track in order to achieve project milestones and ultimately execute the project on time.

Answer 24

Critical Path

Question 25

What are the 7 sub skills of Project Management?

Answer 25

Develop Project Plan
Develop Quality Standards, Policies, and Procedures 
Develop Theme for Meeting or Event 
Develop Procurement Plan 
Establish Milestones and Critical Path
Develop Integrated Communication Plan 
Develop Evaluation/ Audit Procedures

Question 26

What does PER mean?

Answer 26

Post Event Reporting

Question 27

Contains the following: 
What 
By Whom
To Whom
When/How Often 
How 
Why

Answer 27

Communication Matrix

Question 28

A seamless blend of messages so the organization develops a positive and similar image across stakeholder groups; used in marketing, public relations, and communications professionals.

Answer 28

Integrated Communication

Question 29

A measurable value that demonstrates how effectively a company is achieving key business objectives.

Answer 29

Key Performance Indicators

Question 30

Examples of \_\_\_\_\_\_\_\_\_\_ 
Event Professionals 
Planning Team
Executive Leaders
Members or Employees 
Key Volunteers
Supplier Partners
Exhibitors
Sponsors
Attendees
Local Community

Answer 30

Stakeholders

Question 31

When creating a communication plan, what should an event professional ask and answer?

Answer 31

What
To Whom
Who
When
How Often
How 
Why

Question 32

Updates concerning event progress are collected on a weekly basis from the project team and a brief summary is created. Is a “vehicle” for the event professional to manage execution of the critical path. This report is typically used for historical purposes.

Answer 32

Project Status Report

Question 33

Changes that alter the critical path and expand the project’s scope is ______

Answer 33

Scope Creep

Question 34

ESG

Answer 34

Event Specifications Guide

Question 35

Document used by an event organizer to convey information clearly and accurately to appropriate venue(s) and/or suppliers regarding all requirements for an event. This is a four-part document which includes: •Part I: The Narrative – general overview of the event. •Part II: Function Schedule – timetable outlining all functions that compose the overall event. •Part IIIa: Function Set-up Order – specifications for each function that is part of the overall event (each function of the event will have its own Function Set-up Order). •Part IIIb: Function Set-up Order (Exhibitor Version) – specifications for each booth/stand that is part of an exhibition.

Answer 35

Event Specifications Guide

Question 36

What is one of the most important roles of the event professional?

Answer 36

Facilitate communication among key stakeholders

Question 37

An agreement between two or more parties that creates in each party a duty to do or not do something and a right to performance of the other’s duty or a remedy for the breach of the other’s duty. It defines the rights and duties of each party.

Answer 37

Contract

Question 38

A change to an existing contract document.

Answer 38

Contract Amendment

Question 39

Additional document to original contract.

Answer 39

Contract Addendum

Question 40

A meeting that is scheduled 48-72 hours prior to the attendees’ arrival and reviews the responsibility of the overall event to the extended team and generally includes major suppliers. Typically led by the event professional, who gives an overview of the event goals and objectives, event inclusions, stakeholder involvement, expectations, and event details.

Answer 40

Pre-Con

Question 41

PSR

Answer 41

Project Status Report

Question 42

What is the best way to minimize potential delays and risks as they relate to the project schedule and critical path?

Answer 42

Keeping the stakeholders informed about event progress

Question 43

How is a BEO different from an ESG?

Answer 43

BEO’s are the final authority on-site for every item and service.