Project Integration Management Flashcards
Project Integration Management
Contains umbrella processes that pull together the activities and processes and from the other knowledge areas so they flow through a projects life cycle in an oranized way.
Involves finding compromises and alternatives to meet changing needs
Also manages ….
- stakeholders expectations
- resource allocation
- needs of competing objectives
Develop Project Charter
Develop Project Management Plan
Direct and Manage Project Work
Monitor and Control Project Work
Perform Integrated Change Control
Close project or phase
Project Management Processes
- Develop project charter
- Develop Project management plan
- Direct and management project work
- Monitor and control project work
- Perform integrated change control
- Close project of phase
4.1 Develop Project Charter Inputs
outline of initial requirements for a project. Makes needs and expectations of stakeholders clear. Acceptance of this document formally kick off the project
Inputs:
- SOW
- identifies the business need a project must meet and how the project fits in with an organizations strategic plan.
- Specifices what product or service the project must create the the characteristics of the project
- Business Case
- Why a project is justified from a business POV.
- Identifies the business need that the project will meet
- May include a cost/benefit analysis
- Stakeholder agreements
- Agree and define the basic goals for the project. May be formally documented or informal email/conversation
Outputs:
- Project Charter -
*
Develop Project Management Plan Inputs and Outputs
Documenting and defining how a project will be executed , managed and monitered. Defines, integrates and coordinates activites and brings all subsidiary plans together.
Inputs
- Project Charger
- Additional subsidiary plans (Schedule, cost, quality, scope, communications, stakeholder engagement, procurement, risk, process improvement, HR, project requirements)
Outputs:
- Develop/ update project plan
Direct and Manage Project Work Inputs and Outputs
Carrying out and manageing the activities described in the project plan that achieve a projects objective.
Inputs:
- Project Management Plan
Outputs
- Project Management plan updates
- deliverables
- work performance data
- change requests
- project document updates
Monitor and control project work inputs and outputs
Tracking the progress of a project and taking actions to make sure a project meets its performance objectives
Inputs
- Project Management Pman
Outputs
- Change requests
- Work Performance reports
- project management plan updates
- project document updates
Perform Integrated Change Control - inputs and outputs
Manages changes to a project. Ensures only approved chages are integrated and that plans are updated.
Inputs:
- Project management plan
- Change requests
- work performance reports
- enterprise environmental factors
- Organizational process assets
Outputs:
- Approved/denied change request
- plan updates
- document updates
Close project or phase inputs and outputs
Finalizes all activities in a project or phase. Includes handing off a final product or sercive and gaining acceptance of the projects deliverables
Inputs
- Accepted deliverables
- project management plan
- Organizational process assets
Outputs
- final product or service
- organizational process asset updates
Project Charter Elements
Outline of initial requirements for a project. Makes needs and expectations of stakeholders clear. Acceptance of this document formally kick off the project
Project Charter Elements
- Business need
- Measurable objectives and success criteria
- project requirements
- product scope description
- milestones and deliverables schedule
- summary budget
- approval requirements
- nominated project manager
- project sponsor approval
4.1 Develop Project Charter Overview
outline of initial requirements for a project. Makes needs and expectations of stakeholders clear.
- Inputs
- Project Statement of Work
- Business Case
- Agreements
- Enterprise environmental factors
- Organizational process assets
- Tools & Techniques
- Expert judgement
- facilitation techniques
- Outputs
- Project Charter
Develop Project Charter Data Flow Diagram
Project Charter establishes a patnership between the performing and requesting organizations.
Establishes internal agreements
Validates alignment of the project to the strategy and ongoing work of the organization
Develop Project Charter : Inputs
-
Statement of Work (SOW) - narrative description of products, sercices or results to be delivered by a project. SOW references:
- Business Need
- Product Scope escription
- Strategic Plan
- Business Case - contains business need and cost benefit analysis. ie) market demand, organizational need, customer request, technological advance, legal requirement, ecological impacts, Social need
- Agreements - define initial intentions for a project. (contracts, memorandums of understanding (MOU), SLA, letters of agreement, letters of intent, verbal agreements, etc)
- Enterprise environmental factors -Governmental standards, industry standards, regulations
- Organizational process assets - standard processes, policies and process definitions, templates, historical inrormation and lessons learned knowledgebase
Develop Project Charter : Tools & Techniques
- Expert Judgement - assess inputs used to develop project charter. Applied to all technical and management details.
- Facilitation techniques - brainstroming, conflict resolution,problem solving, etc.
Develop Project Charter : Output
Project Charter
Documents the business needs , assumptions, constraints, customers needs, high-level requirements and new product, service or result that it is intended to satisfy such as:
- project purpose/justification
- measurable objectives & success criteria
- high level requirements
- assumptions & constraints
- high-level project description and boundaries
- high-level risks
- summary milestone schedule
- summary budget
- stakeholder list
- project approval requirements
- assigned PM, responsibility and authority level
- name and authority of the sponsor or other project authors
Starting pint for initial planning throughout the initiating process group
Develop Project Management Plan : Overview
Process of defining, preparing and coordinating all subsidiary plans and integrating them into a comprehensive project management plan. Defines basis of all project work.
- Inputs
- Project Charter
- outputs from other processes
- enterprise environmental factors
- Organizational process assets
- Tools & Techiques
- Expert judgement
- Facilitation Techniques
- Outputs: Project Management plan
Develop Project Management Plan : Inputs
- Project Charter
- Outputs from other processes - outputs from many other processes described in sections 5 through 13 are integrated to create the project management plan. Includes any baselines and subsidiary plans that are an output from other planning processes.
- Enterprise environmental factors
- Governmental or industry standards
- PM knowledge of industry vertical and focus area
- Organizational structure, culture, management practices ansd sustainability
- Infrastructure
- Personnel administration
- Organizational Process Assets
- Standardized guidelines, work instructions, proposal evaluation criteria and performance measurement criteria
- Project management plan template including
- guidelines for taloring the orgs set of standard processes to satisfy the specific nees of the project
- Project closure guidelines
- Change control proceedures
- project files from previous projects
- historical information
- configuration management knowledge base
