Project Environments (Section 7) Flashcards
What has more project manager power in these scenarios?
1. A Functional or a Projectized organization?
2. A Functional or Weak Matrix organization?
3. A Projectized or Balanced Matrix organization?
- Projectized has more Project Manager power than Functional Manager power
- Weak matrix = functional. Projectized > balanced matrix
What’s the difference between functional and projectized organization?
In a Projectized organization, the Project Manager is a full time role. In a Functional organization, the Project Manager is a role within the standard/transitional functions
Which has more PM power, functional or weak matrix?
Weak matrix, but only slightly
Who owns the budget in the balanced matrix?
Both the functional manager and project manager
Organizational knowledge repository is a part of the larger __________
Organizational Process Assets
What are the three categories of Organizational Process Assets?
Policies, processes & procedures
What are a couple examples of Organizational Process Assets?
Stakeholder register, risk register
What are two conditions of Enterprise Environmental Factors?
You have to work within them
They are outside of the control of your project team
What are examples of Enterprise Environmental Factors?
Corporate structure Skillset of employees Political climate Industry standards Government policies (E.g. reduction of carbon emission in a Construction project)
What is transactional leadership?
Emphasizes the goals/outcomes and rewards for the project team
What is interactional leadership?
This is the gold standard of leadership. Transactional (goals/outcomes) + Transformational (motivating) + Charismatic (empowering)
What is expert power?
The project manager credentialing themselves through past experience
What is punitive power?
The project manager leads through threat of punishing the team
What is referent power?
The project manager has credibility from execution in another project in the organization
What is a potential risk of a balanced matrix structure?
Power struggle between the functional and the PMs
What does Project Manager power look like in an ORGANIC/SIMPLE Organization?
1. PM role
2. Presence/absence of PM staff
3. What the Functional Manager does
- Limited - PM might be more of a Project Coordinator
- Limited/none
- N/A - Business owner will have more of the power
What does Project Manager power look like in a FUNCTIONAL Organization?
1. PM role
2. Presence/absence of PM staff
3. What the Functional Manager does
- Little authority or autonomy - stays within that function. Usually a part time role with their other duties
- Limited/none
- Manages the project budget
What does Project Manager power look like in a MULTIDIVISIONAL Organization?
1. PM role
2. Presence/absence of PM staff
3. What the Functional Manager does
- Little or no authority
- Part time resources
- Manages the project budget
How are a multidivisional and functional organization structures different?
Divisional structures often have resources and departments for each division, like separate HR, payroll, production, sales and accounting, communications or marketing departments.
Functional departments are more centralized
https://www.indeed.com/career-advice/career-development/divisional-structure-vs-functional-structure
What is more operationally expensive, a multidivisonal or a functional structure? Why?
Multidivisional structures have duplicated positions so are typically more expensive
Where do resources come from in a Weak Matrix? What does this mean for Project Manager authority?
Resources come from all over the company and people have shared functional and project duties. Project Manager authority is typically weak (may operate more as a coordinator)
Who is responsible for managing the budget in a Balanced Matrix?
Shared between the Functional Manager and PM
What is a primary con of a Project-Oriented organization?
Project teams compete for/stockpile resources. They may lose focus at the end of a project as their future is uncertain.
What are two cons of a Balanced Matrix?
Project Manager and Functional Manager may be competing for power; Project team may feel like they’re reporting to multiple bosses
