Intro to Project Management (Sections 4-6) Flashcards
How many project management processes are there?
49
How many project management process groups are there?
5
What are the 5 project management process groups?
Initiating, Planning, Executing, Monitoring and Controlling, Closing
What does IPECC stand for?
Initiating, Planning, Executing, Monitoring and Controlling, Closing
What is the concept of Progressive Elaboration?
Idea or concept –> Formulate the idea –> Business case –> Feasibility study –> Project
What does MACD stand for?
Moving Adding Changing Deleting
What are the main differences between Projects and Operations?
Projects are temporary
- Developing new products or services
- Moving, Adding, Changing, Deleting
- Implementing new service or solution
Operations are Ongoing
- Repetitive actions
- Maintenance
- Core business functions
What is the difference between work performance information and work performance data?
Work performance INFORMATION is work performance data that has been analyzed
What is the definition of a program?
Multiple projects coordinated together to achieve maximum benefits (more than an individual project)
What is the difference between a program and a portfolio?
A portfolio can be made up of projects and programs. Portfolio management coordinates these with a prioritization on RETURN ON INVESTMENT
What are sample actions from each of a Supportive, Controlling, and Directive PMO?
Most likely to provide templates and training = Supportive
Most likely to provide compliance through a framework and specific forms = Controlling
Fully owns the project = Directive
What is the definition & purpose of “OPM?”
Organizational Project Management = Helps with consistent delivery & stakeholder experience resulting in maximum value for stakeholders
What is an Infrastructure Environmental Factor and how is it different from an Enterprise Environmental Factor?
Infrastructure environmental factor are physical attributes of the project environment - e.g. facilities, equipment, IT hardware/usability
IEF is an INTERNAL type of EEF (EEF can be either internal or external)
Where do you find individual project processes?
At the intersection of a KNOWLEDGE AREA (e.g. Project Integration Management) and a PROCESS GROUP (e.g. Initiating, Planning)
What is this an example of?
-Status of Project Work Assignments (e.g. % complete, In Progress, Start/Finish Dates)
How do you get from something like this, to something actionable?
Work Performance Data (just raw data)
Analyze it (Work Performance Information) and then package it up into a memo, status report, etc that helps a stakeholder make a decision (at this point, it becomes a Work Performance Report)
What is the process of “Tailoring the Processes” for a project?
Determining the following -
1. The WHAT (what processes should be used - not all will be used on all projects)
2. The DEPTH (to what extent the process should be used)
What type of project lifecycle has tightly controlled changes to scope?
Predictive (e.g. Waterfall)
What three types of project lifecycles expect changes to project scope and repeat phases? What is the main difference between these three?
Iterative, Incremental, and Adaptive
Iterative = Iterations on the path to creating the final product; Incremental = full deliverables created in increments
Adaptive is an umbrella that contains both Iterative and Incremental project lifecycle types
What is the project lifecycle type that contains things like Lean and Agile? What are some hallmark characteristics of this lifecycle?
Adaptive life cycle
-Change-driven
-Project backlog
-Rapid iterations
-Product owner & project team has repeated chances to re-order a backlog, add, re-prioritize. Items can shift in priority before each sprint
At what point in the project lifecycle is a business document particularly helpful?
As tied to a Phase Gate (allows you to progress to the next phase, adjust/update, repeat or even kill the project - “kill point”- based on pre-discussed factors)
What activity is an “economic feasibility study” apart of?
the Project Business Case
How does a Business Case show up during the course of a project? Who is accountable/responsible for it?
Iterative throughout the project as new information is gathered. Project Sponsor is accountable for development and maintenance, though Project Manager should provide recommendations
When analyzing a Business Case, what are the three buckets of analysis? “__________ to address the problem”
- Required
- Desired
- Optional
What are the three types of Recommendations for a Project after reviewing a Business Case? Who typically gives these recommendations?
- Do nothing (don’t do the project)
- Do the minimum work possible
- Do a little more than the minimum work possible
A Business Analyst
