Procurement Document Terms (AHPP pg 704)

Question 1

Procurement Documents consist of three elements, which are…?

Answer 1

Project manual, contractor drawings and addenda

Question 2

Instructions to Bidders (A710-1997)

Answer 2

tell bidders what constitutes a responsive bid. Includes the date when bids are due, date and location of a pre-bid conference, last date when bidders can ask questions and the process for submitting questions.

Question 3

Bid Bond (A310-2010)

Answer 3

guarantees that if the lowest bidder withdraws after selection but before execution of the contract, the owner will be reimbursed for the amount between the lowest bid and the second lowest bid.

Question 4

Bid form

Answer 4

format for bidders to present their cost, schedule, unit price, or other requirements info. a bid with an incomplete form is “nonresponsive”

Question 5

Owner-Contractor Agreement

Answer 5

stipulates contract conditions between O&C such as cost of construction, project schedule and scope of work (i.e. A101-2017)

Question 6

General Conditions to the contract

Answer 6

sets the rights, responsibilities and relationships of the OAC. also defines procedural requirements to be used throughout construction period (ie payments, modifications to the contract, insurance, correction of defective work). A201-2017 is often the foundation of this general conditions.

Question 7

Supplementary Conditions to the Contract

Answer 7

project-specific modifications to general conditions. There is no standard AIA form, but A503-2007 has guidelines for developing these.

Question 8

Specifications

Answer 8

in narrative form describe the qualitative, performance and installation requirements for products, materials and workmanship. also specifies administrative procedures that govern each trade.

Question 9

Contract Drawings

Answer 9

graphic illustration of the project. drawings bound separate from project manual.

Question 10

Addenda

Answer 10

modifications to contract documents (drawings, project manual or both). can be issued in response to questions from bidders or proposers or to reflect architect/owner initiated changes.

Question 11

What are some additional documents that can be included with the procurement documents for Bidders to review?

Answer 11

site survey, geotechnical report, hazardous material survey