Process Groups Flashcards
What is the purpose of the Initiating Process Group?
Align the stakeholders’ expectations and the project purpose, inform stakeholders of the scope and objectives, and discuss how their participation in the project and its associated phases can help to ensure their expectations are met.
The Initiating Process Group are the process(es):
The process(es)…performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
What does Develop Project Charter process entail?
Developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
What two project management processes belong to the Initiating Process Group?
Identify stakeholders and develop project charter
The Initiating Process Group contains:
The processes performed to define a new project or new phase of an existing project by obtaining authorization to start the project or phase.
The Planning Process Group contains the project management processes that:
The Planning Process Group consists of those project management processes that occur when the project is being organized and prepared.
What is the key benefit of the Planning Process Group?
Defines the course of action to successfully complete the project or phase.
How many project management processes belong to the Planning Process Group?
24 of 49 project management processes are for the Planning Process Group
Describe the Planning Process Group.
The Process(es) required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.
Describe the Executing Process Group.
The processes performed to complete the work defined in the project management plan to satisfy the project requirements.
As part of the Executing Process Group, the project manager:
Delegates appropriate responsibilities with effective communications, builds team cohesiveness and relationships to both external and internal stakeholders, integrate the various parts of the project work into a cohesive whole, ensure stakeholder needs are being met in relation with the approved scope.
There are __ project management processes that belong to the Executing Process Group.
10
A key benefit of the Executing Process Group is:
The work needed to meet the project requirements and objectives is performed according to plan.
What project management processes belong to the Executing Process Group?
Acquire resources, manage communications, direct and manage project work, manage stakeholder engagement, manage team, conduct procurements, manage product knowledge, implement risk responses, manage quality, develop team
Describe the Monitoring and Controlling Process Group:
The process(es) required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes
Which processes belong to the Monitoring and Controlling Process Group?
Perform integrated change control, control quality, monitor risks, control scope, monitor stakeholder engagement, monitor and control project work, control procurements, validate scope, control resources, monitor communications, control schedule, control costs
As the project manager, what is your responsibility as part of the Monitoring and Controlling Process Group?
Continuously monitor the work being completed. Also involves evaluating change requests and deciding on the appropriate response, recommending corrective or preventive action, monitoring the ongoing project activities against project baselines and ensuring only approved changes are implemented.
What is the key benefit of the Monitoring and Controlling Process Group?
Project performance is measured and analyzed at regular intervals, appropriate events, or when exception conditions occur in order to identify and correct variances from the project management plan.
How many project management processes belong to the Monitoring and Controlling Process Group?
12
As the project manager, what is your responsibility as part of the Closing Process Group?
Finalizing all project activities to ensure that resources are released, documents are updated and archives, organizational process assets and lessons learned are updated, contracts are closed, and performance metrics and reports are complete.
What is the key benefit of the Closing Process Group?
Phases, projects and contracts are closed out appropriately.
The Closing Process Group consists of __ project management process(es).
1
The Closing Process Group consists of the following process(es)
Close project, phase or contract
Describe the Closing Process Group
The process(es) performed to formally complete or close a project, phase or contract.
The project life cycle includes ___ phases. What are they?
Four
- Starting the project (Initiating); 2. Organizing and preparing (Planning); 3. Carrying out the work (Executing and Monitoring and Controlling); 4. Closing the Project (Closing)
