Principles

Question 1

What is the result of a project not including a Prince2 principle?

Answer 1

It is no longer a Prince2 project.

If even one of the 7 principles is missing from the project, it cannot be considered a PRINCE2 Project.

Question 2

What is the definition of the principles?

Answer 2

A framework of good project practice for those involved in a project.

Question 3

What are the 7 principles?

MMTDLFC

Answer 3

Manage by stages
Manage by exception
Tailor to suit the project environment
Defined roles and responsibilities
Learn from experience
Focus on products
Continued business justification

Question 4

What does the principle ‘continued business justifcation’ mean?

Answer 4

This means that the reason to start the project must make sense from a business layer point of view, and there must be a clear Return on Investment

Therefore each project should have a Business Case

Question 5

How is the business justification reviewed?

Answer 5

The Business Case is regularly reviewed during the project to check its continued business justification. This, for example, can happen at the end of each stage.

Question 6

Complete this sentence

PRINCE2 states that a project should have defined and agreed _____ within an organization structure that engages the ______ interests.

Answer 6

PRINCE2 states that a project should have defined and agreed roles and responsibilities within an organization structure that engages the Business, User and Supplier Stakeholder interests.

Question 7

What are the 3 primary project board roles and their purpose?

Answer 7

Executive, the business-oriented person who’s ultimately responsible for the project

Senior User, one or more people who represent the final users’ requirements in the board

Senior Supplier, one or more people who represent the interests of the suppliers

Question 8

What is the prupose of the ‘defined roles and responsibilities’ principle?

Answer 8

A good Project Management structure answers the questions “What is expected of me?”, “What can I expect from others?”, and “Who makes what decisions?”

Question 9

What is the purpose of the ‘focus on products’ principle?

Answer 9

A good Project Product Description will guide the project, build correct expectations, and help to deliver the required products.

“A PRINCE2 project focuses on the definition and delivery of products, in particular, their quality requirements.”

Question 10

What management product ensures that we focus on products from the outset?

Answer 10

A ‘Project Product Description’ should be written as soon and as clear as possible in the project, so that all stakeholders will have a clear idea of what to expect.

Question 11

What is the purpose of the ‘learn from experience’ principle?

Answer 11

PRINCE2 project teams should learn from previous projects. They should therefore take initiative to uncover previous lessons learned and take these into account during the life of the project.

Question 12

What part of the process does the ‘learn from experience’ principle apply to?

Answer 12

“Learn from experience” covers the full lifetime of the project, from Starting up a Project , as the project progresses until the project closes.

Any lesson learned during the project should be documented (in the Lessons Log ).

Documented lessons should be passed on so they are available for future projects.

Question 13

What is the purpose of ‘manage by exception’ and how is this implemented during the project?

Answer 13

Manage by Exception provides the above management layer with a system to manage and control the lower management layer, and they don’t need to be bothered by each small issue.

Exceptions, issues over agreed tolerance are raised to the management layer above.

Question 14

What is the Prince2 definition of the ‘manage by exception’ principle?

Answer 14

A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority.

Question 15

What 7 tolerances can be set in the ‘manage by exception’ principle?

TQSCRBS

Answer 15

Time
Quality
Scope
Cost
Risk
Benefit
Sustainability

Question 16

What is the purpose of the ‘manage by stages’ principle?

Answer 16

A good way to go about doing any large task or project is to break it up into manageable chunks. In PRINCE2 we refer to these manageable chunks as stages.

Question 17

What happens at the end of each stage?

Answer 17

At the end of each stage, the Project Board assesses the Progress of the last stage, the Business Case and the Plan for next stage, and decides whether to proceed with the next stage.

Question 18

What are the advantages of the ‘manage by stages’ principle?

Answer 18

Allow the project to be divided into a number of manageable chunks.

Have a high-level Project Plan for the whole project and a very detailed Stage Plan.

Make sure that lessons for future stages can be taken from previous stages.

Question 19

What is the purpose of the ‘tailor to suit the project environment’ principle?

Answer 19

Ensure that the Project Method relates to the project’s environment

Ensure that the project’s controls and the way Progress is measured are based on the project’s scale, complexity, importance, capability and risk.

Question 20

What document should describe how the project has been tailored?

Answer 20

The Project Initiation Documentation should describe how the PRINCE2 method is tailored for that particular project.

Question 21

Whose responsibility is it to:

Specify the desired result

Answer 21

The customer is responsible for specifying in the project mandate.

Question 22

Whose responsibility is it to:

Deliver the benefits of the project

Answer 22

The customer is responsible for delivering the benefits of the project.

Prince2 assumes that a customer will specify the desired result and (usually) pay for the project.

Question 23

Who is accountable for the quality of products delivered?

Answer 23

The supplier representative represents the interests of those designing, developing, facilitating, procuring, and implementing the project product.

This role is accountable for the quality of products delivered by the supplier(s) and is responsible for the technical integrity of the project.

Question 24

Fill the blanks

It is a purpose of the quality theme to implement continuous improvement during the project by _____ and ______ _______

Answer 24

Capturing and learning lessons