Processes Flashcards
What are the 7 processes?
Starting up a Project
Initiating a Project
Directing a Project
Managing a Stage Boundary
Controlling a Stage
Managing Product Delivery
Closing a Project
What is a process?
A process is a structured set of activities designed to accomplish a specific objective.
What is the purpose of the purpose process?
The purpose of this process is to answer the question, “Do we have a worthwhile and viable project?”
What triggers the starting up a project process?
The project mandate identifying a viable project
What are the main outputs of the starting up a project process?
Project Product Description
Outline Business Case
Project Management Structure
Project Approach
Project Brief
Initiation Stage Plan
Request to Initiate the Project
What is the purpose of the initiating a project process?
Initiating a Project is about building a correct foundation for the project so that all stakeholders are clear on what the project will achieve.
What triggers the initiating a project process?
The authority to initiate a project from the project board
What are the ouputs of the initiating a project process?
The four management strategy documents
The project initiation document containing:
- PMT structure
- The project plan
- The business case
- Request to deliver a project
What are the 4 management strategy documents?
The benefits management approach
The quality management approach
The risk management approach
The communication management approach
What is the purpose of the directing a project process?
The purpose of the Directing a Project process is to enable the Project Board to be accountable for the project by making key decisions, to have overall control and delegate day-to-day management of the project to the Project Manager.
What are 5 triggers for the directing a project process?
Authorizing Initiation
Authorizing project delivery
Authorizing a Stage or Exception Plan
Giving ad-hoc direction
Authorizing project closure
What is the purpose of the managing a stage boundary process?
The Project Manager has to provide the Project Board with an overview of the Progress of the current stage, update the Project Plan and Business Case , and create a Stage Plan for the next stage.
This will allow the project board to review the current stage and approve the next stage.
What are the triggers for the managing a stage boundary process?
Stage boundary approaching
Exception plan request
What are the outputs of the managing a stage boundary process?
The next stage plan or exception plan
The end-stage report
The updated business case and project plan
Request for the next stage to project board
What is the purpose of the controlling a stage process?
For the Project Manager to assign the work to be done, monitor this work, deal with issues, report Progress to the Project Board and take corrective action to ensure that the stage remains within tolerance.
