Prince 2

Question 1

A checkpoint report is a ?what? driven control

Answer 1

A checkpoint report is a time-driven control because checkpoints happen at regular times throughout a stage.

Question 2

Which document is used to identify interested parties that need to be informed of a project closure?

Answer 2

Communication management approach.

Question 3

Any change to the products agreed at the start of a stage is monitored as part of the [?] process, on a day-to-day basis.

Answer 3

Controlling a stage. (as this is responsible for monitoring the progress of a project)

Question 4

Prince2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow?

Answer 4

Defined roles and responsibilities.

Question 5

When is it confirmed whether a project’s objectives have been achieved?

Answer 5

During the ‘Closing a project’ process.

Question 6

What is the difference between project assurance and quality assurance?

Answer 6

Project assurance provides assurance to the project’s stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organisation.

Question 7

If a baselined product requires modification, the recommended [?] procedure, or equivalent procedure should be used.

Answer 7

Issue and Change Control

Question 8

According to the ‘manage by exception’ principle, what should be defined to establish limits of delegated authority?

Answer 8

The Tolerances for the Project

Question 9

Which is the purpose of the ‘controlling a stage’ process?

Answer 9

To take action so that the stage remains within tolerance.

Question 10

What is likely to be avoided by applying the ‘tailor to suit the project’ principle?

Answer 10

Unnecessary management effort.

Question 11

What is the responsiblity of the team manager role?

Answer 11

To manage a team within the stages. (larger)

> To accept authorised work packages from the project manager. (and deliver them)

Question 12

In which situation might the ‘controlling a stage’ process be used?

Answer 12

To Manage a long initiation stage of a complex project.

Question 13

What is Prince2’s recommended approach to planning?

Answer 13

Identify activities and dependencies.

Question 14

What is an advantage of applying the ‘learn from experience’ principle?

Answer 14

It allows the project team to identify improvements to be made during the project.

Question 15

What makes a Prince2 Project?

Answer 15

It has project processes that satisfy the objectives of PRINCE2 processes.

Question 16

What is risk probablity?

Answer 16

A measure of the likelihood of the risk occurring.

Question 17

How would you describe the ‘implement’ step within the recommended risk management procedure?

Answer 17

The risk owner and the risk actionee carry out activities to control and deal with the risk.

Question 18

What is AN objective of the ‘initiating a project’ process?

Answer 18

To summarize how the organisation’s project management method will be tailored for the project.

Question 19

What is a minimum requirement for the risk theme?

Answer 19

To record identified threats in a risk register.

Question 20

Who is responsible for documenting any tailoring of work packages?

Answer 20

Project Manager (ie. not Executive, team leader)

Question 21

What is a minimum requirement for applying the quality theme?

Answer 21

To define the project’s approach to project assurance. (we must have project assurance) Remember that quality is defined by the customer.

Question 22

What is the purpose of the Quality theme?

Answer 22

to look for ways to improve the effectiveness of the management of the project.

Question 23

What is the purpose of the business case theme?

Answer 23

A business case is a justification of the expenditure. It is to establish methods to judge whether the ongoing project is justified.

Question 24

Which process provides the project board with the information it requires in order to commit resources to the project?

Answer 24

Initiating a project.

Question 25

What is a highlight report?

Answer 25

It describes how we are doing right now. Provides a summary of the stage status and it is used by the project board to monitor the progress of the stage and project.

Question 26

Which product provides the version number of all products in a particular stage?

Answer 26

Product Status Account. (as it is ALL products)

A Configuration Item record refers to ONE product.

Question 27

Name all of the themes in a PRINCE2 Project. (7)

Answer 27

Business Case
Change
Organization
Plans 
Progress
Quality 
Risk

Question 28

What are the aspects of a project? (6)

Answer 28

Time
Cost 
Quality
Benefits
Scope
Risk

Question 29

What are the core principals?

hint: 7

Answer 29

• Continued Business Justification
• Tailoring to suit
• Learn from Experience
• Defined Roles and responsibilities
• Focus on Products
• Manage by Exception
• Manage by Stages

Question 30

What is are the processes of a Prince2 project? (7)

Answer 30

1. Starting up a Project
2. Initiating a project
3. Directing a project
4. Managing a stage boundary
5. Controlling a stage
6. Managing product delivery
7. Closing a project

Question 31

What Roles are in the Project Board group?

Answer 31

• Executive
• Senior User
• Senior Supplier

Question 32

Name all of the Roles in a Prince2 Project

Answer 32

• Project Board (Executive, Senior User, Senior Supplier)
• Project Assurance
• Change Authority
• Project Manager
• Project Support
• Team Manager

Question 33

What is the definition of a project?

Answer 33

A temporary organisation that is created for the purpose of delivering one or more business products according to the agreed business case.

Question 34

What must be recorded in the project initiation documention to meet the minimum requirements for applying the progress theme?

Answer 34

The overall approach to managing by exception.

Question 35

Which theme establishes mechanisms to monitor and compare actual achievements against those planned?

Answer 35

The progress theme.

Question 36

Which role is responsible for the management of the risk assigned to it?

Answer 36

Risk Owner

Question 37

Who is responsible for approving or rejecting requests for change within the delegated limits?

Answer 37

The Change Authority.

Question 38

What does applying the ‘manage by stages’ principle ensure?

Answer 38

That the project is properly initiated before work begins on delivery of the project’s outputs.