Presentation Flashcards
Name factors to be considered when preparing for a presentation (before the presentation)
- Clear purpose and main pints of the presentation
- Fully conversant with the content of the presentation
- Information presented should be relevant and accurate
- Consider the time frame for the presentation
Name factors that must be considered by the presenter while presenting (during the presentation)
- Maintain eye contact with the audience
- Be audible to audience
- Pace yourself
- Avoid hiding behind equipment
Explains responding to questions in a non-aggressive and professional manner (Handling feedback after a presentation)
- The presenter should first listen and then respond
- Keep answers short and to the point
- Always address the questions and not the person
- Encourage questions from the audience
Give areas of improvement in the next presentation
- The presenter should revise objectives that were not achieved
- use humour appropriately
- Keep the information relevant
- Reflect on any problem and avoid it in future presentations
Give aspects to be considered when designing a multimedia presentation
- Start with the headings
- Use legible font and font size
- Select the background
- Include graphics
Give examples of non-verbal presentation methods
- Tables
- Flip charts
- Handouts
- Slide shows
Give the advantages of PowerPoint/Data projector
- Easy to combine with video clips
- Simple slide may capture the interest of the audience
- Video clips can provide variety and capture the attention of the audience
- Slides should only be used where they can enhance the facts or summarize information
Give the disadvantages of PowerPoint/Data projector
- Less effective to people with visual impairments
- Unable to show slides without electricity
- May lead to irritation
- Simply reading off the slides makes a presentation meaningless
Give the advantages of overhead projectors/ Transparencies
- OHP transparencies can be used to reflect colour images
- It can be prepared manually (OHP pens) or electronically on computer
- It May be an effects reminder to the presenter of all the points to be covered
- A useful replacement if electronic equipment fail or are not available
Give the disadvantages of overhead projectors/Transparencies
- Not easy to combine with sound
- It can be easily replaced by a PowerPoint presentation
- Used most effectively when lights are switched off which makes it difficult for the audience to make their own notes
- Transparencies that are not well ordered may convey an unprofessional image
Give the advantages of hand-outs/flyers/brochures
- Meaningful handouts may be handed out at the start of the presentation to attract attention
- It’s easy to update hand-outs with recent information or developments
- Notes may be compared with electronic slides to validate the accuracy
- Extra information eg.contact list may be handed out to promote the services of the business
Give the disadvantages of hand-outs
- Handing our material at the start of the presentation may distract audience attention
- As it only summarizes meh information, some details might be lost
- Printed material is expensive and it is easy to lose hard copies
- Increases the risk of use of confidential information
- Hand-outs can’t be combined with audio material, so it only focuses on the visual aspects of support material
Give the advantages of video referencing/Skype
- Can be used for international meetings
- People can see and hear each other during their communication
- There is no need to spend time and money traveling to meetings
- Documents can be viewed on the screen at the same time
Give the disadvantages of video referencing/Skype
- Takes away from the personal aspect of the conversation
- May be difficult to get everyone at the same time when scheduling a session
- The environment may limit people to retain information effectively
- People who use this equipment must be properly trained on how to use it
Give the advantages of flip charts
- Mainly used for a small audience to note down short notes
- Very effective in brain storming sessions as suggestions are summarized or listed
- In a sales pitch it may be useful during the feedback sessions to summarize main facts that the presenter needs to follow up
