Human Resources Function

Question 1

Define the term job analysis

Answer 1

Refers to the components of job description and job specifications as it relates to employees within an organization

Question 2

Distinguish between job description and job specification

Answer 2

Job description:
• describes the duties/responsibilities of a specific job
• Written description of the job and it’s requirements

Job specifications:
• Describes the minimum acceptable skills/qualifications/personal qualities needed for the job
• Written description of the specific qualifications/skills/experience needed for the job

Question 3

Define recruitment

Answer 3

The process used by businesses to identify vacancies in the business and attract suitable candidates for it

Question 4

Define screening

Answer 4

To eliminate the unsuitable candidates for the position. It’s parts of the selection procedure

Question 5

Define selection

Answer 5

Involves choosing the best applicant for the identified vacancy. This is the person who best suits the job specification. The purpose of selection is to appoint the right person for the job

Question 6

Explain recruitment procedure

Answer 6

Must comply with prescribed legislation to ensure fair labor practice that is free from discrimination. Legislation such as the EEA, BEE and BBBEE should be considered during the recruitment process

Question 7

Give the steps of the recruitment procedure

Answer 7

Step 1: Determine the exact need of the business

Step 2: Prepare a job analysis, a job description, a job specification

Step 3: Identifying a recruitment source

Step 4:Write advertisement and include all relevant information

Step 5: Place advertisement in appropriate newspapers or magazines

Step 6: Allow sufficient time for response

Question 8

Define internal recruitment

Answer 8

It refers to the use of internal sources to advertise vacancies from inside the business

Question 9

What are the sources of internal recruitment?

Answer 9

• word of mouth
• staff notice board
• referrals from management
• internal e-mails

Question 10

Give advantages of internal recruitment

Answer 10

• The already knows the candidate, their personality and strengths and weaknesses
• Candidates already know the business and how it functions
• A limited number of potential candidates means the process is faster and cheaper

Question 11

Give the disadvantages of internal recruitment

Answer 11

• it limits the number of potential candidates to choose from
• it may cause conflict amongst staff members applying for promotions
• Those not appointed may feel demotivated

Question 12

Define external recruitment

Answer 12

• it refers to the use of external sources to advertise vacancies from outside the business

Question 13

Give advantages of external recruitment

Answer 13

• New candidates bring new ideas, talent and experiences into the business
• There are more candidates to choose from
• Minimizes conflict amongst employees who may have applied for the post

Question 14

Give the disadvantages of external recruitment

Answer 14

• The possibility that the selection is not effective and the wrong candidate is chosen
• There are increased recruitment costs because of advertisement and interviews
• There is a longer process to follow as background checks must conducted

Question 15

Give the sources of external recruitment

Answer 15

• Billboards
• Recruitment agencies
• electronic media
• printed media
• social media