Prep for Communication

Question 1

What is the first factor in planning our communication?

Answer 1

Analize your audience

Question 2

Who is the “sender audience?

Answer 2

The person or orginazation we are speaking or writting on behalf of.

Question 3

Why should we be concerned about who our recieving audience will be?

Answer 3

Our communication should be approprate for the audience.

Question 4

Why is knowing our audience’s background important?

Answer 4

It will help you match your communication to the audience.

Question 5

What should you do if your audience is hostile?

Answer 5

Be more persuasive in your communication?

Question 6

Define “purpose”.

Answer 6

It is the reason for our communication.

Question 7

What are the benefits from knowing our purpose?

Answer 7

1. It ensures your communication does what you intend. 2. It allows you to establishes common ground.

Question 8

What is the first factor in planning our communication?

Answer 8

Analize your audience

Question 9

What does an outline accomplish?

Answer 9

It forces you to align your main points and supporting ideas in logical order.

Question 10

In your draft what are the two things you should “DO”?

Answer 10

1. Get the ideas out, be creative. 2. Stick to your outline.

Question 11

What is “Cronological” pattern?

Answer 11

Events, problems, ect. arranged in sequence of time.

Question 12

What is “spatial/Geographical” pattern?

Answer 12

It starts at a point in space and proceeds to another, north to south, top to bottom.

Question 13

What is the “Cause/Effect” parttern?

Answer 13

shows on or more idea, action leads to another.

Question 14

What is the “Problem/Solution” pattern?

Answer 14

It identifies and describes a problem then discusses a solution.

Question 15

What is the “Sequential” pattern?

Answer 15

Used to describe a sequence of steps.

Question 16

What is the “Topical” pattern?

Answer 16

Used to present general statements followed by a numbered listing.

Question 17

What is the “Comparision/ Contrast” pattern?

Answer 17

Used to discuss similarities.

Question 18

What is the “Reason/Logic” pattern?

Answer 18

Used to present reseasch that leads to your point of view.

Question 19

What is the introduction of you speech or paper?

Answer 19

Its what your going to be talking about and why the audience should listen?

Question 20

What is the “Attention Step”?

Answer 20

It is to focus the audience’s on the subject of the speech.

Question 21

What are the 3 parts that make up a conclusion?

Answer 21

1.Summary. 2. Re-motivation. 3. A closer.

Question 22

What are the two things a “Summary” should do?

Answer 22

1. Summarize tyour main points. 2. Reinforce your key points.

Question 23

What are the 4 factors to consider when planning your communication?

Answer 23

1. Analyze your audience. 2. Chose your topic. 3. Determine your purpose. 4.Gather your support. .

Question 24

What are the 4 techniques of organizing a communication?

Answer 24

1.Gathering and refining ideas. 2. Choosing a pattern of organization. 3. Developing the “introduction”, “body”, and “conclusion”. 4. Using transitions.

Question 25

What would be the benefit to narrowing your topic?

Answer 25

It allows you adequate coverage, focuses your attention, requires less research and provides a better chance of your audience understanding.