Predictive Flashcards
What is traditional project management also known as?
Waterfall
In traditional project management, who is in charge of the project at all times?
Project Manager
What is the primary objective of traditional project management?
Complete the set scope in as little time as possible and reduce cost
How many processes are organized into the five process groups?
49 processes
List the five process groups in project management.
- Initiating
- Planning
- Executing
- Monitoring & Controlling
- Closing
What is the purpose of the Initiating process group?
Defines a project or phase of an existing project and authorizes the start
What does the Planning process group establish?
The scope of the project and the course of action required to attain objectives
What is the focus of the Executing process group?
Completes the work defined in the project management plan
What is the main purpose of the Monitoring & Controlling process group?
Track, review, and regulate the progress and performance of the project
What is the final goal of the Closing process group?
Formally complete or close the project, phase, or contract
What does ITTO stand for in project management?
Inputs, Tools & Techniques, Outputs
What are Enterprise Environmental Factors (EEFs)?
Things that impact the project but are not part of the project itself
Name two types of EEFs.
- Internal EEFs
- External EEFs
What are Organization Process Assets (OPAs)?
Assets such as information, policies, procedures, and documents that help organizations achieve goals
How many project documents are there?
33 project documents
What is the purpose of the Project Management Plan?
Defines how the project is executed, monitored, controlled, and closed
How many components are in the Project Management Plan?
18 components: 14 plans and 4 baselines
Fill in the blank: The _______ Management Plan establishes how project scope will be defined and controlled.
Scope
What is Expert Judgement in the context of project management?
Hiring an expert or subject matter expert (SME) to help plan a process or conduct a process
List two methods of Data Gathering.
- Brainstorming
- Interviews
What is the purpose of the Project Charter?
Formally authorizes the existence of the project and assigns the project manager
What is included in the Stakeholder Register?
- Contact information
- Role on the project
- Communication requirements
- Expectations of the project
- How they are affected by the project
- Power influence level on project
True or False: The Assumption Log contains a list of things that you perceive to be true.
True
What is the significance of the Benefits Management Plan?
Describes the main benefits that the project will produce and how to measure them
What does the Change Log document?
Changes requested during the project lifecycle
Fill in the blank: _______ is a proposal to change a document, deliverable, or baseline.
Change Request
What is Work Performance Data?
Raw data; status of work done without analysis applied
What does the Work Performance Report contain?
Status report of the project combining work performance information
What is the role of stakeholder analysis?
Analyzes stakeholders’ interests and involvement in the project
What is the output of the Identify Stakeholders process?
Stakeholder Register
What is the main focus of the Monitoring & Controlling process group?
Regulate the progress and performance of the project
What is the purpose of the Risk Register?
Documenting identified risks and their management strategies
What does the term ‘Updates’ refer to in project management outputs?
Includes updates to project documents, project management plan, OPA, and EEF
What is the purpose of the Develop Project Management Plan process?
To define, prepare, and coordinate all plan components into an integrated project management plan
It serves as a comprehensive document outlining how the project work will be performed.
What are the contents of a Project Management Plan?
It includes:
* Baselines
* Plans
* Guidance on project execution
* Formal written communication
The Project Management Plan outlines how the project is executed, monitored, controlled, and closed.
What are the four baselines included in the Project Management Plan?
- Scope
- Schedule
- Cost
- Performance Measurement
Who approves the Project Management Plan?
Approved by:
* PM
* Sponsor
* Functional Manager
* Program Manager
* Senior Management (rare instances)
What is a Management Plan?
A how-to guide that provides steps for how to do something.
Define Scope Management Plan.
A plan that documents how the project and product will be defined, validated, and controlled.
What is Product Scope?
Features and functions that characterize a product, service, or result.
What is Project Scope?
The work that needs to be accomplished to deliver a product, service, or result with specified features and functions.
What is ‘Gold Plating’ in project management?
‘Gold Plating’ is doing extra work not included in the project scope.
What is ‘Scope Creep’?
‘Scope Creep’ refers to unauthorized work added to the project scope.
What is the Scope Management Plan?
It outlines how the scope will be defined, developed, monitored, controlled, and verified.
What is a Requirements Management Plan?
It details how the requirements will be analyzed, documented, and managed.
What is the purpose of the traceability structure in project management?
To reflect which requirements need to be captured on the traceability matrix.
What is the process of determining, documenting, and managing stakeholder needs and requirements called?
Collect Requirements
It plays a significant role in project success as it is closely linked to schedule, budget, risk, quality, and resource planning.
Who often performs the process of collecting requirements?
Business Analyst
Name two tools and techniques used in the Collect Requirements process.
- Expert Judgement
- Data Gathering
What is the output document that describes how individual requirements are to be performed?
Requirements Documentation
What is the purpose of the Requirements Traceability Matrix?
Links requirements back to their source and helps manage changes to project scope.
Fill in the blank: A _______ is a working model of a product that stakeholders can interact with.
Prototype
What is the Define Scope process aimed at developing?
A detailed description of the project and product.
What are the key outputs of the Define Scope process?
- Project Scope Statement
- Project Documents Update
Fill in the blank: The _______ is a structured breakdown of the work in a project.
Work Breakdown Structure (WBS)
What does the Scope Baseline contain?
- Project Scope Statement
- WBS
- Project Documents Updates
What is the purpose of the Schedule Management Plan?
Establishes how the project schedule will be planned, developed, managed, executed, and controlled.
What does the Define Activities process involve?
Identifying and documenting the specific actions to produce project deliverables.
What is Rolling Wave Planning?
A form of Progressive Elaboration where near-term work packages are decomposed while long-term work packages are placeholders.
What is included in the Activity List output?
A complete list of all scheduled activities required to be performed on the project.
What are Activity Attributes?
Additional information required to execute the Activity List, such as point of contact and location.
What does a Milestone List consist of?
Key dates of the project including mandatory, optional, contractual, and percentage complete.
