PR: Recent Cases (Class outline) Flashcards

1
Q

State 4 criteria of what makes a doc PR.

A

NCAA (2010)

a) All material regardless of form
b) Made or received re: transaction of off business
c) By LG or Ktor “acting on behalf ”
d) Used to perpetuate, communicate, or formalize knowledge.

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2
Q

Are jail visitor logs exempt?
Are phone logs exempt?

A

No - public.

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3
Q

Are prisoner phone call recordings exempt?

A

Yes - exempt.
Reviewing the records for security is official business but keeping calls of juveniles awaiting trial w/ their parents was not.

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4
Q

Are visitor logs that show what psychiatrist visited Def, possibly revealing his trial strategy/work product exempt?

A

No - public.
If legislature wants them exempt, it will have to provide an exemption.

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5
Q

Are communications by Water District’s atty made during shade mtg, re: court ordered mediation exempt?

A
EVERGLADES (2019)
-----------
Yes, redact.
-----------
~I MISS A LOT.~
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6
Q

State the surprising reason transcript of a shade meeting, re: atty statements are exempt.

A

It’s “mediation communication.”
Ch 44 (1) mediation communications are confidential, (2) mediation writings (except settlement agmt) are exempt from §119.

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7
Q

Can a writ of mandamus be appropriate vehicle for redress of a public records violation?

A

Yes.

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8
Q

When is a complaint initiating an investigation into public official’s mismanagement of funds exempt?

A

To qualify for exemption:
1) Received by a local official
2) Re; gross mismanagement, waste of public funds or neglect of duty, and
3) Investigation is active AT TIME REQUEST MADE.

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9
Q

Are whistleblower complaints exempt?

A

Yes UNTIL investigation is no longer active.

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10
Q

What must be included in Court order to get AF for PR violation?

A

Finding that LG unlawfully refused to provide access to public records.

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11
Q

Does PL get AF if court finds the records requested were public?

A

No!
Order must say that LG unlawfully refused to provide access to PRs.

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12
Q

Can exempt records change their status once disclosed to public?

A

No!
Audit reports are exempt until finalized.
Participant in audit disclosed draft audit.
County still cannot produce the records b/c they remain exempt.

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13
Q

Is case management order sufficient for court to hold PR hearing?

A

No.
Case mgmt put parties on notice of scheduling, not the conduct of an evidentiary hearing.

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14
Q

If computer system purges a PR request, is LG still deemed to have violated the PR laws? AF?

A

Yes + yes, AF b/c failed to ‘acknowledge’ the request.

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15
Q

Must LG produce records in a specifically requested format?

A

Yes if maintained in that format.

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16
Q

What does court require in order to make LG show cause?

A

A copy of the request.

17
Q

What must a complaint for a writ of mandamus contain?

A

SCOTT (2021)

(1) Facts on which the PL relies,
(2) Request for the relief sought; and
(3) If desired, argument in support of the complaint with citations of authority.

18
Q

How much must be attached to a complaint for writ of mandamus?

A

When a complaint seeks a writ directed to a lower court or to a governmental or administrative agency, a copy of as much of the record as is necessary to support the plaintiff’s complaint must be attached

19
Q

When can LG allow a Ktor access to confidential records (soc sec #s) for purposes of testing security?

A

Yes if:
Testing is for adminis of pension funds within the meaning of the social security number exemption in s. 119.071(5),
If so then:
Incidental disclosure Vendor w/ confid agmt = does not violate Ch. 119.

20
Q

How wd IT testing overall be viewed?

A

If there is a substantial policy need for disclosure, release of exempt info for purposes of cyber security wd not be inconsistent w/ the purpose of the exemption.

21
Q

Are private entity’s records exempt?

A

Yes, normally.
But not if reviewed & used in course of public agency’s business. [here, used by attys for FSU]
, public agency.
the documents at issue in this case were examined by lawyers for a public agency, Florida State University, and used in the course of the agency’s business.

Because . The NCAA has failed to show that an exception applies under state or federal law, and thus, the records must be disclosed.”

22
Q

What if records are maintained on a private website?

A

Regardless, the documents were received in connection with the transaction of official business by an agency, they are public records.