PMP vocabulary Flashcards
Learn the PMP glossary with this deck
1
Q
CCB
A
change control board
2
Q
CFD
A
cumulative flow diagram
3
Q
COQ
A
ost of quality
4
Q
CPAF
A
cost plus award fee
5
Q
CPFF
A
cost plus fixed fee
6
Q
CPI
A
cost performance index
7
Q
CPIF
A
cost plus incentive fee
8
Q
CPM
A
critical path method
9
Q
CV
A
cost variance
10
Q
DoD
A
definition of done
11
Q
EAC
A
estimate at completion
12
Q
EEF
A
enterprise environmental factors
13
Q
EMV
A
expected monetary value
14
Q
ETC
A
estimate to complete
15
Q
EVA
A
earned value analysis
16
Q
FFP
A
firm fixed price
17
Q
FPEPA
A
fixed price with economic price adjustment
18
Q
FPIF
A
fixed price incentive fee
19
Q
IDIQ
A
indefinite delivery indefinite quantity
20
Q
LCA
A
life cycle assessment
21
Q
MVP
A
minimum viable product
22
Q
OBS
A
organizational breakdown structure
23
Q
OPA
A
organizational process assets
24
Q
PMB
A
performance measurement baseline
25
RAM
responsibility assignment matrix
26
RBS
risk breakdown structure
27
SOW
statement of work
28
SPI
schedule performance index
29
SV
schedule variance
30
SWOT
strengths, weaknesses, opportunities, and threats
31
VAC
variance at completion
32
VDO
value delivery office
33
Affinity Diagram
A diagram that shows large numbers of ideas classified into groups for review and analysis
34
Affinity Grouping
The process of classifying items into similar categories or collections on the basis of their likeness
35
Alternatives Analysis
A method used to evaluate identified options in order to select the options or approaches to use to perform the work of the project
36
Ambiguity
A state of being unclear, having difficulty in identifying the cause of events, or having multiple options from which to choose
37
Analogous Estimating
A method for estimating the duration or cost of an activity or a project using historical data from a similar activity or project
38
Assumption Log
A project document used to record all assumptions and constraints throughout the project
39
Baseline
The approved version of a work product, used as a basis for comparison to actual results
40
Basis of Estimates
Supporting documentation outlining the details used in establishing project estimates such as assumptions, constraints, level of detail, ranges, and confidence levels
41
Benefits Management Plan
The documented explanation defining the processes for creating, maximizing, and sustaining the benefits provided by a project or program
42
Bid Documents
All documents used to solicit information, quotations, or proposals from prospective sellers
43
Bidder Conference
The meetings with prospective sellers prior to the preparation of a bid or proposal to ensure all prospective vendors have a clear and common understanding of the procurement
44
Budget at Completion (BAC)
The sum of all budgets established for the work to be performed
45
Business Model Canvas
A one-page, visual summary that describes the value proposition, infrastructure, customers, and finances
46
Communications Management Plan
A component of the project, program, or portfolio management plan that describes how, when, and by whom information about the project will be administered and disseminated
47
Cost Plus Award Fee Contract (CPAF)
A category of contract that involves payments to the seller for all legitimate actual costs incurred for completed work, plus an award fee representing seller profit
48
Cost Plus Fixed Fee Contract (CPFF)
A type of cost-reimbursable contract where the buyer reimburses the seller for the seller’s allowable costs (allowable costs are defined by the contract) plus a fixed amount of profit (fee)
49
Cost Plus Incentive Fee Contract (CPIF)
A type of cost-reimbursable contract where the buyer reimburses the seller for the seller’s allowable costs (allowable costs are defined by the contract), and the seller earns its profit if it meets defined performance criteria
50
Cost-Reimbursable Contract
A type of contract involving payment to the seller for the seller’s actual costs, plus a fee typically representing the seller’s profit
51
Cost Variance (CV)
The amount of budget deficit or surplus at a given point in time, expressed as the difference between the earned value and the actual cost
52
Crashing
A method used to shorten the schedule duration for the least incremental cost by adding resources
53
Cumulative Flow Diagram (CFD)
A chart indicating features completed over time, features in other states of development, and those in the backlog
54
Definition of Done (DoD)
A checklist of all the criteria required to be met so that a deliverable can be considered ready for customer use
55
Delivery Performance Domain
The performance domain that addresses activities and functions associated with delivering the scope and quality that the project was undertaken to achieve
56
Earned Value (EV)
The measure of work performed expressed in terms of the budget authorized for that work
57
Earned Value Analysis (EVA)
An analysis method that uses a set of measures associated with scope, schedule, and cost to determine the cost and schedule performance of a project
58
Enterprise Environmental Factors (EEF)
Conditions, not under the immediate control of the team, that influence, constrain, or direct the project, program, or portfolio
59
Estimate at Completion (EAC)
The expected total cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete
60
Estimate to Complete (ETC)
The expected cost to finish all the remaining project work
61
Expected Monetary Value (EMV)
The estimated value of an outcome expressed in monetary terms
62
Fast Tracking
A schedule compression method in which activities or phases normally done in sequence are performed in parallel for at least a portion of their duration
63
Fixed Price Incentive Fee Contract (FPIF)
A type of contract where the buyer pays the seller a set amount (as defined by the contract), and the seller can earn an additional amount if the seller meets defined performance criteria
64
Fixed Price with Economic Price Adjustment Contract (FPEPA)
A fixed-price contract, but with a special provision allowing for predefined final adjustments to the contract price due to changed conditions, such as inflation changes, or cost increases (or decreases) for specific commodities
65
Function Point
An estimate of the amount of business functionality in an information system, used to calculate the functional size measurement of a software system
66
Governance
The framework for directing and enabling an organization through its established policies, practices, and other relevant documentation
67
Impact Mapping
A strategic planning method that serves as a visual roadmap for the organization during product development
68
Indefinite Delivery Indefinite Quantity (IDIQ)
A contract that provides for an indefinite quantity of goods or services, with a stated lower and upper limit, within a fixed time period
69
Last Responsible Moment
The concept of deferring a decision to allow the team to consider multiple options until the cost of further delay would exceed the benefit
70
Lean Startup Canvas
A one-page template designed to communicate a business plan with key stakeholders in an efficient and effective manner
71
Management Reserve
An amount of the project budget or project schedule held outside of the performance measurement baseline for management control purposes that is reserved for unforeseen work that is within the project scope
72
Mood Chart
A visualization chart for tracking moods or reactions to identify areas for improvement
73
Multipoint Estimating
A method used to estimate cost or duration by applying an average or weighted average of optimistic, pessimistic, and most likely estimates when there is uncertainty with the individual activity estimates
74
Osmotic Communication
Means of receiving information without direct communication by overhearing and through nonverbal cues
75
Parametric Estimating
An estimating method in which an algorithm is used to calculate cost or duration based on historical data and project parameters
76
Performance Measurement Baseline (PMB)
Integrated scope, schedule, and cost baselines used for comparison to manage, measure, and control project execution
77
Prioritization Schema
Methods used to prioritize portfolio, program, or project components, as well as requirements, risks, features, or other product information
78
Regression Analysis
An analytical method where a series of input variables are examined in relation to their corresponding output results in order to develop a mathematical or statistical relationship
79
Risk-Adjusted Backlog
A backlog that includes product work and actions to address threats and opportunities
80
Risk Breakdown Structure (RBS)
A hierarchical representation of potential sources of risks
81
Risk Register
A repository in which outputs of risk management processes are recorded
82
Schedule Management Plan
A component of the project or program management plan that establishes the criteria and the activities for developing, monitoring, and controlling the schedule
83
Schedule Model
A representation of the plan for executing the project’s activities including durations, dependencies, and other planning information, used to produce a project schedule along with other scheduling artifacts
84
Schedule Performance Index (SPI)
A measure of schedule efficiency expressed as the ratio of earned value to planned value
85
Schedule Variance (SV)
A measure of schedule performance expressed as the difference between the earned value and the planned value
86
Scope Management Plan
A component of the project or program management plan that describes how the scope will be defined, developed, monitored, controlled, and validated
87
Single-Point Estimating
An estimating method that involves using data to calculate a single value which reflects a best guess estimate
88
Steering Committee
An advisory body of senior stakeholders who provide direction and support for the project team and make decisions outside the project team’s authority
89
Strategy Artifacts
Documents created prior to or at the start of the project that address strategic, business, or high-level information about the project
90
SWOT Analysis
Analysis of strengths, weaknesses, opportunities, and threats of an organization, project, or option
91
Tacit Knowledge
Personal knowledge that can be difficult to articulate and share such as beliefs, experience, and insights
92
Triple Bottom Line
A framework for considering the full cost of doing business by evaluating a company’s bottom line from the perspective of profit, people, and the planet
93
Variance at Completion (VAC)
A projection of the amount of budget deficit or surplus, expressed as the difference between the budget at completion and the estimate at completion
94
Wideband Delphi
An estimating method in which subject matter experts go through multiple rounds of producing estimates individually, with a team discussion after each round, until a consensus is achieved
95
PMP resources
Agile Practice Guide, PMBOK, Process Groups, In Person Lessons, others
96
TF
Total Float
97
FF
Free Float
98
ES
Early Start
99
LS
Late Start
100
EF
Early Finish
101
LF
Late Finish
102
DUR
Duration
103
PV
Present Value
104
DCF
Discounted Cash Flow
105
FV
Future Value
106
NPV
Net Present Value
107
ROI
Return on Investment
108
BCR
Benefit Cost Ratio
109
CBR
Cost Benefit Ratio
110
IRR
Internal Rate of Return
111
PP
Payback Period
112
OPP Cost
Opportunity Cost
113
CPI
Cost performance index
114
CPI cumulative
Cumulative Cost Performance Index
115
CPI projected
Projected Future CPI
116
ETC
Estimate to Complete
117
EAC
Estimate at Completion
118
VAC
Variance at Completion
119
TCPI
To Complete Performance Index
120
EMV
Expected Monetary Value
121
The PMBOK Guide - Principle 2
Collaboration
122
The PMBOK Guide - Principle 3
Communication
123
The PMBOK Guide - Principle 4
Value Delivery
124
The PMBOK Guide - Principle 5
Implementation
125
The PMBOK Guide - Principle 6
Leadership
126
The PMBOK Guide - Principle 7
Tayloring
127
The PMBOK Guide - Principle 8
Quality
128
The PMBOK Guide - Principle 9
Navigate Complexity
129
The PMBOK Guide - Principle 10
Risk Response
130
The PMBOK Guide - Principle 11
Adaptability
131
The PMBOK Guide - Principle 12
Change Management
132
The PMBOK Guide - Performance Domain 1
Stakeholders
133
The PMBOK Guide - Performance Domain 2
Team
134
The PMBOK Guide - Performance Domain 3
Development Approach and Life Cycle
135
The PMBOK Guide - Performance Domain 4
Planning
136
The PMBOK Guide - Performance Domain 5
Project Work
137
The PMBOK Guide - Performance Domain 6
Delivery
138
The PMBOK Guide - Performance Domain 7
Measurement
139
The PMBOK Guide - Performance Domain 8
Uncertainty
140
Domain 1 Task 1: Manage Conflict
• Interpret the source and stage of the conflict
• Analyze the context for the conflict
• Evaluate/recommend/reconcile the appropriate conflict resolution solution
141
Domain 1 Task 2: Lead a Team
Set a clear vision and mission
• Support diversity and inclusion (e.g., behavior types, thought process)
• Value servant leadership (e.g., relate the tenets of servant leadership to the team)
• Determine an appropriate leadership style (e.g., directive, collaborative)
• Inspire, motivate, and influence team members/stakeholders (e.g., team contract,
social contract, reward system)
• Analyze team members and stakeholders’ influence
• Distinguish various options to lead various team members and stakeholders
142
Domain 1 Task 3: Support team performance
• Appraise team member performance against key performance indicators
• Support and recognize team member growth and development
• Determine appropriate feedback approach
• Verify performance improvements
143
Domain 1 Task 4: Empower team members and stakeholders
• Organize around team strengths
• Support team task accountability
• Evaluate demonstration of task accountability
• Determine and bestow level(s) of decision-making authority
144
Domain 1 Task 5:Ensure team members/stakeholders are adequately trained
• Determine required competencies and elements of training
• Determine training options based on training needs
• Allocate resources for training
• Measure training outcomes
145
Domain 1 Task 6: Build a team
• Appraise stakeholder skills
• Deduce project resource requirements
• Continuously assess and refresh team skills to meet project needs
• Maintain team and knowledge transfer
146
Domain 1 Task 7: Address and remove impediments, obstacles, and blockers for the team
• Determine critical impediments, obstacles, and blockers for the team
• Prioritize critical impediments, obstacles, and blockers for the team
• Use network to implement solutions to remove impediments, obstacles, and
blockers for the team
• Re-assess continually to ensure impediments, obstacles, and blockers for the team
are being addressed
147
Domain 1 Task 8: Negotiate project agreements
• Analyze the bounds of the negotiations for agreement
• Assess priorities and determine ultimate objective(s)
• Verify objective(s) of the project agreement is met
• Participate in agreement negotiations
• Determine a negotiation strategy
148
Domain 1 Task 9: Collaborate with stakeholders
• Evaluate engagement needs for stakeholders
• Optimize alignment between stakeholder needs, expectations, and project
objectives
• Build trust and influence stakeholders to accomplish project objectives
149
Domain 1 Task 10: Build shared understanding
• Break down situation to identify the root cause of a misunderstanding
• Survey all necessary parties to reach consensus
• Support outcome of parties' agreement
• Investigate potential misunderstandings
150
Domain 1 Task 11: Engage and support virtual teams
• Examine virtual team member needs (e.g., environment, geography, culture,
global, etc.)
• Investigate alternatives (e.g., communication tools, colocation) for virtual team
member engagement
• Implement options for virtual team member engagement
• Continually evaluate effectiveness of virtual team member engagement
151
Domain 1 Task 12: Define team ground rules
• Communicate organizational principles with team and external stakeholders
• Establish an environment that fosters adherence to the ground rules
• Manage and rectify ground rule violations
152
Domain 1 Task 13: Mentor relevant stakeholders
• Allocate the time to mentoring
• Recognize and act on mentoring opportunities
153
Domain 1 Task 14: Promote team performance through the application of emotional intelligence
• Assess behavior through the use of personality indicators
• Analyze personality indicators and adjust to the emotional needs of key project
stakeholders
154
Domain 2 Task 1 : Execute project with the urgency required to deliver business value
• Assess opportunities to deliver value incrementally
• Examine the business value throughout the project
• Support the team to subdivide project tasks as necessary to find the minimum
viable product
155
Domain 2 Task 2: Manage communications
• Analyze communication needs of all stakeholders
• Determine communication methods, channels, frequency, and level of detail for all
stakeholders
• Communicate project information and updates effectively
• Confirm communication is understood and feedback is received
156
Domain 2 Task 3: Assess and manage risks
Determine risk management options
• Iteratively assess and prioritize risks
157
Domain 2 Task 4: Engage stakeholders
• Analyze stakeholders (e.g., power interest grid, influence, impact)
• Categorize stakeholders
• Engage stakeholders by category
• Develop, execute, and validate a strategy for stakeholder engagement
158
Domain 2 Task 5: Plan and manage budget and resources
• Estimate budgetary needs based on the scope of the project and lessons learned
from past projects
• Anticipate future budget challenges
• Monitor budget variations and work with governance process to adjust as
necessary
• Plan and manage resources
159
Domain 2 Task 6: Plan and manage schedule
• Estimate project tasks (milestones, dependencies, story points)
• Utilize benchmarks and historical data
• Prepare schedule based on methodology
• Measure ongoing progress based on methodology
• Modify schedule, as needed, based on methodology
• Coordinate with other projects and other operations
160
Domain 2 Task 7: Plan and manage quality of products/deliverables
• Determine quality standard required for project deliverables
• Recommend options for improvement based on quality gaps
• Continually survey project deliverable quality
161
Domain 2 Task 8: Plan and manage scope
• Determine and prioritize requirements
• Break down scope (e.g., WBS, backlog)
• Monitor and validate scope
162
Domain 2 Task 9: Integrate project planning activities
• Consolidate the project/phase plans
• Assess consolidated project plans for dependencies, gaps, and continued business
value
• Analyze the data collected
• Collect and analyze data to make informed project decisions
• Determine critical information requirements
163
Domain 2 Task 10: Manage project changes
• Anticipate and embrace the need for change (e.g., follow change management
practices)
• Determine strategy to handle change
• Execute change management strategy according to the methodology
• Determine a change response to move the project forward
164
Domain 2 Task 11: Plan and manage procurement
• Define resource requirements and needs
• Communicate resource requirements
• Manage suppliers/contracts
• Plan and manage procurement strategy
• Develop a delivery solution
165
Domain 2 Task 12: Manage project artifacts
• Determine the requirements (what, when, where, who, etc.) for managing the
project artifacts
• Validate that the project information is kept up to date (i.e., version control) and
accessible to all stakeholders
• Continually assess the effectiveness of the management of the project artifacts
166
Domain 2 Task 13: Determine appropriate project methodology/methods and practices
• Assess project needs, complexity, and magnitude
• Recommend project execution strategy (e.g., contracting, finance)
• Recommend a project methodology/approach (i.e., predictive, agile, hybrid)
• Use iterative, incremental practices throughout the project life cycle (e.g., lessons
learned, stakeholder engagement, risk)
167
Domain 2 Task 14: Establish project governance structure
• Determine appropriate governance for a project (e.g., replicate organizational
governance)
• Define escalation paths and thresholds
168
Domain 2 Task 15: Manage project issues
• Recognize when a risk becomes an issue
• Attack the issue with the optimal action to achieve project success
• Collaborate with relevant stakeholders on the approach to resolve the issues
169
Domain 2 Task 16: Ensure knowledge transfer for project continuity
• Discuss project responsibilities within team
• Outline expectations for working environment
• Confirm approach for knowledge transfers
170
Domain 2 Task 17: Plan and manage project/phase closure or transitions
• Determine criteria to successfully close the project or phase
• Validate readiness for transition (e.g., to operations team or next phase)
• Conclude activities to close out project or phase (e.g., final lessons learned,
retrospective, procurement, financials, resources)
171
Domain 3 Task 1 : Plan and manage project compliance
• Confirm project compliance requirements (e.g., security, health and safety,
regulatory compliance)
• Classify compliance categories
• Determine potential threats to compliance
• Use methods to support compliance
• Analyze the consequences of noncompliance
• Determine necessary approach and action to address compliance needs (e.g.,
risk, legal)
• Measure the extent to which the project is in compliance
172
Domain 3 Task 2: Evaluate and deliver project benefits and value
• Investigate that benefits are identified
• Document agreement on ownership for ongoing benefit realization
• Verify measurement system is in place to track benefits
• Evaluate delivery options to demonstrate value
• Appraise stakeholders of value gain progress
173
Domain 3 Task 3: Evaluate and address external business environment changes for impact on
scope
• Survey changes to external business environment (e.g., regulations, technology,
geopolitical, market)
• Assess and prioritize impact on project scope/backlog based on changes in
external business environment
• Recommend options for scope/backlog changes (e.g., schedule, cost changes)
• Continually review external business environment for impacts on project
scope/backlog
174
Domain 3 Task 4: Support organizational change
• Assess organizational culture
• Evaluate impact of organizational change to project and determine required
actions
• Evaluate impact of the project to the organization and determine required actions
