PMOs

Question 1

Project Management Office PMO

Answer 1

A group or department that defines, maintains and ensures project management standards across an organisation

Question 2

Main responsibilities of a PMO

Answer 2

• Chasing outstanding tasks
• Arranging meetings and taking minutes
• Creating and sending out comms
• Generic admin tasks

Question 3

Three types of PMOs

Answer 3

• Embedded
• Central
• Hub and Spoke

Question 4

Embedded PMO

Answer 4

• Under control of the PM
• Dedicated only to the project
• May have to follow corporate rules but can tailor them to the needs of the project
• Can establish bespoke systems and processes
• Effective for large projects that need a lot of support and can justify the cost

Question 5

Strengths of Embedded PMOs

Answer 5

• Dedicated resource which can offer full time support to the project
• Provides a tailored approach to fit the needs of the project

Question 6

Central PMO

Answer 6

• Sits outside the team providing services to multiple projects
• Project reporting and control are consistent across all projects as similars systems/tools are used
• Generally processes are defined on there own through working

Question 7

Strength of Central PMOs

Answer 7

• More cost effective for smaller projects

Question 8

Hub and Spoke PMO

Answer 8

• There are satellite PMOs who are dedicated to a few projects usually in one department
• Central hub is the head of function
• Project reporting and control is done by the satellite PMOs
• Systems and processes are defined by the central hub

Question 9

Strength of Hub and Spoke PMOs

Answer 9

• More complex but works well for larger organisations who need a consistent approach to projects