PMBOK Processes Flashcards
This deck contains information on each process. It will include the purpose of the process, inputs, tools & techniques, and finally, outputs.
What is the purpose of the Develop Project Charter Process, and what are some key ITTO’s?
The Develop Project Charter is the process of developing a document that formally authorizes the existence of the project, and provides the project manager with the authority to apply organizational resources to project activities. The key benefits of this process are that it provides a direct link between the project and strategic objectives of the organization, creates a formal record of the project, and shows the organizational commitment to the project.
What is the purpose of the Develop Project Management Plan Process, and what are some key ITTO’s?
The Develop Project Management Plan process defines, prepares, and coordinates all plan components, and consolidates them into an integrated project management plan. The key benefit of this process is the production of a comprehensive document that defines the basis of all project work and how the work will be performed.
What is the purpose of the Direct and Manage Project Work Process, and what are some key ITTO’s?
Direct and Manage Project Work is the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives. The key benefit of this process is that it provides overall management of the project work and deliverables, thus improving the probability of project success.
What is the purpose of the Manage Project Knowledge Process, and what are some key ITTO’s?
Manage Project Knowledge is the process of using existing knowledge and creating new knowledge to achieve the project’s objectives and contribute to organizational learning. The key benefits of this process are that prior organizational knowledge is leveraged to produce or improve the project outcomes, and knowledge created by the project is available to support organizational operates and future projects or phases.
What is the purpose of the Monitor & Control Project Work Process, and what are some key ITTO’s?
Monitor and Control Project Work is the process of tracking, reviewing, and reporting the overall progress to meet the performance objectives defined in the project management plan baselines. The key benefits of this process are that it allows stakeholders to understand the current state of the project, to recognize the actions taken to address any performance issues, and to have visibility into the future project status with cost and schedule forecasts.
What is the purpose of the Perform Integrated Change Control Process, and what are some key ITTO’s?
Perform Integrated Change Control is the process of reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating the decisions. The key benefit of this process is that it allows for document changes within the project to be considered in an integrated manner while addressing overall project risk.
What is the purpose of the Close Project or Phase, and what are some key ITTO’s?
Close Project or Phase is the process of finalizing all activities for the project, phase, or contract. The key benefits of this process are the project or phase information is archived, the planned work is completed, organizational team resources are released to pursue new endeavors.
What is the purpose of the Plan Scope Management Process, and what are some key ITTO’s?
Plan Scope Management is the process of creating a scope management plan that documents how the project and product scope will be defined, validated, and controlled. The key benefit of this process is that it provides guidance and direction on how the scope will be managed throughout the project.
What is the purpose of the Collect Requirements Process, and what are some key ITTO’s?
Collect Requirements is the process of determining, documenting, and managing stakeholder needs and requirements to meet objectives. The key benefit of this process is that it provides the basis for defining the product scope and the project scope. This is where you create the Requirements Traceability Matrix.
What is the purpose of the Define Scope Process, and what are some key ITTO’s?
Define Scope is the process of developing a detailed description of the project and product. The key benefit of this process is that it describes the product, services, or result boundaries and acceptance criteria. This is developing the project scope statement.
What is the purpose of the Create WBS process, and what are some key ITTO’s?
Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. The key benefit of this process is that it provides a framework for what is to be delivered.
What is the purpose of the Validate Scope process, and what are some key ITTO’s?
Validate Scope is the process of formalizing acceptance of the completed project deliverables. The key benefit of this process is that it brings objectivity to the acceptance process and increases the probability of final product, service, or result acceptance by validating each deliverable.
What is the purpose of the Control Scope process, and what are some key ITTO’s?
Control Scope is the process of monitoring the status of the project and product scope and managing changes to the scope baseline. The key benefit of this process is that the scope baseline is maintained throughout the project.
What is the purpose of the Plan Schedule Management process, and what are some key ITTO’s?
Plan Schedule Management is the process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule. The key benefit of this process is that it provides guidance and direction on how the project schedule will be managed throughout the project.
What is the purpose of the Define Activities process, and what are some key ITTO’s?
Define Activities is the process of identifying and documenting the specific actions to be performed to produce the project deliverables. The key benefit of this process is that it decomposes work packages into schedule activities that provide a basis for estimating, scheduling, executing, monitoring, and controlling the project work.
What is the purpose of the Sequence Activities process, and what are some key ITTO’s?
Sequence Activities is the process of identifying and documenting relationships among the project activities. The key benefit of this process is that it defines the logical sequence of work to obtain the greatest efficiency given all project constraints.
What is the purpose of the Estimate Activity Durations process, and what are some key ITTO’s?
Estimate Activity Durations is the process of estimating the number of work periods needed to complete individual activities with estimated resources. The key benefit of this process is that it provides the amount of time each activity will take to complete.
What is the purpose of the Develop Schedule process, and what are some key ITTO’s?
Develop Schedule is the process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create a schedule baseline for project execution and monitoring and controlling. The key benefit of this process is that it generates a schedule with a baseline and planned dates for completing project activities.
What is the purpose of the Control Schedule process, and what are some key ITTO’s?
Control Schedule is the process of monitoring the status of the project to update the project schedule and managing changes to the schedule baseline. The key benefit of this process is that the schedule baseline is maintained throughout the project.
What is the purpose of the Plan Cost Management process, and what are some key ITTO’s?
Plan Cost Management is the process of defining how the project costs will be estimated, budgeted, managed, monitored, and controlled. The key benefit of this process is that it provides guidance and direction on how the project costs will be managed throughout the project.
What is the purpose of the Estimate Costs process, and what are some key ITTO’s?
Estimate Costs is the process of developing an approximation of the cost of resources needed to complete project work. The key benefit of this process is that it determines the monetary resources required for the project.
What is the purpose of the Determine Budget process, and what are some key ITTO’s?
Determine Budget is the process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline. The key benefit of this process is that it determines the cost baseline against which project performance can be monitored and controlled.
What is the purpose of the Control Costs process, and what are some key ITTO’s?
Control Costs is the process of monitoring the status of the project to update the project costs and managing changes to the cost baseline. The key benefit of this process is that the cost baseline is maintained throughout the project.
What is the purpose of the Plan Quality Management process, and what are some key ITTO’s?
Plan Quality Management is the process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with quality requirements and/or standards. The key benefit of this process is that it provides guidance and direction on how quality will be managed and verified throughout the project.
What is the purpose of the Manage Quality process, and what are some key ITTO’s?
Manage Quality is the process of translating the quality management plan into executable quality activities that incorporate the organization’s quality policies into the project. The key benefits of this process are that it increases the probability of meeting the quality objectives as well as identifying ineffective processes and causes of poor quality.
What is the purpose of the Control Quality process, and what are some key ITTO’s?
Control Quality is the process of monitoring and recording results of executing the quality management activities in order to assess performance and ensure the project outputs are complete, correct, and meet customer expectations. The key benefit of this process is verifying that project deliverable and work meet the requirements specified by key stakeholders for final acceptance. The Control Quality process determines if the project outputs do what they were intended to do. Those outputs need to comply with applicable standards, requirements, regulations, and specifications.
What is the purpose of the Plan Resource Management process, and what are some key ITTO’s?
Plan Resource Management is the process of defining how to estimate, acquire, manage, and use team and physical resources. The key benefit of this process is that it establishes the approach and level of management effort needed for managing project resources based on the type and complexity of the project.
What is the purpose of the Estimate Activity Resources process, and what are some key ITTO’s?
Estimate Activity Resources is the process of estimating team resources and the type and quantities of materials, equipment, and supplies necessary to perform project work. The key benefit of this process is that it identifies the type, quantity, and characteristics of resources required to complete the project.
What is the purpose of the Acquire Resources process, and what are some key ITTO’s?
Acquire Resources is the process of obtaining team members, facilities, equipment, materials, supplies, and other resources necessary to complete project work. The key benefit of this process is that it outlines and guides the selection of resources and assigns them to their respective activities.
What is the purpose of the Develop Team process, and what are some key ITTO’s?
Develop Team is the process of improving competencies, team member interaction, and the overall team environment to enhance project performance. The key benefit of this process is that it results in improved teamwork, enhanced interpersonal skills and competencies, motivated employees, reduced attrition, and improved overall project performance.
What is the purpose of the Manage Team process, and what are some key ITTO’s?
Manage Team is the process of tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance. The key benefit of this process is that it influences team behavior, manages conflict, and resolves issues.
What is the purpose of the Control Resources process, and what are some key ITTO’s?
Control Resources is the process of ensuring that the physical resources assigned and allocated to the project are available as planned, as well as monitoring the planned versus actual utilization of resources and taking corrective action as necessary. The key benefit of this process is ensuring that the assigned resources are available to the project at the right time and in the right place and are released when no longer needed.
What is the purpose of the Plan Communications Management process, and what are some key ITTO’s?
Plan Communications Management is the process of developing an appropriate approach and plan for project communications activities based on the information needs of each stakeholder or group, available organizational assets, and the needs of the project. The key benefit of this process is a documented approach to effectively and efficiently engage stakeholders by presenting relevant information in a timely manner.
What is the purpose of the Manage Communications process, and what are some key ITTO’s?
Manage Communications is the process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and the ultimate disposition of project information. The key benefit of this process is that it enables efficient and effective information flow between the project team and the stakeholders.
The Manage Communications process identifies all aspects of effective communication, including the choice of appropriate technologies, methods, and techniques. In addition, it should allow for flexibility in the communications activities, allowing adjustments in the methods and techniques to accommodate the changing needs of stakeholders and the project.
What is the purpose of the Monitor Communications process, and what are some key ITTO’s?
Monitor Communications is the process of ensuring the information needs of the project and its stakeholders are met. The key benefit of this process is the optimal information flow as defined in the communications management plan and the stakeholder engagement plan.
What is the purpose of the Plan Risk Management process, and what are some key ITTO’s?
Plan Risk Management is the process of defining how to conduct risk management activities for a project. The key benefit of this process is that it ensures that the degree, type, and visibility of risk management are proportionate to both risks and the importance of the project to the organization and other stakeholders.
What is the purpose of the Identify Risks process, and what are some key ITTO’s?
Identify Risks is the process of identifying individual project risks as well as sources of overall project risk and documenting their characteristics. The key benefit of this process is the documentation of existing individual project risks and the sources of overall project risk. It also brings together information so the project team can respond appropriately to identified risks.
What is the purpose of the Perform Qualitative Risk Analysis process, and what are some key ITTO’s?
Perform Qualitative Risk Analysis is the process of prioritizing individual project risks for further analysis or action by assessing their probability of occurrence and impact as well as other characteristics. The key benefit of this process si that it focuses efforts on high priority risks.
What is the purpose of the Perform Quantitative Risk Analysis process, and what are some key ITTO’s?
Perform Quantitative Risk Analysis is the process of numerically analyzing the combined effect of identified individual project risks and other sources of uncertainty on overall project objectives. The key benefit of this process is that it quantifies overall project risk exposure, and it can also provide additional quantitative risk information to support risk response planning.
What is the purpose of the Plan Risk Responses process, and what are some key ITTO’s?
Plan Risk Responses is the process of developing options, selecting strategies, and agreeing on actions to address overall project risk exposure, as well as to treat individual project risks. This process also allocates resources and inserts activities into project documents and the project management plan as needed.
What is the purpose of the Implement Risk Responses process, and what are some key ITTO’s?
Implement Risk Responses is the process of implementing agreed-upon risk response plans. The key benefit to this process is that it ensures that agreed-upon risk responses are executed and planned in order to address the overall project risk exposure, minimize individual project threats, and maximize individual project opportunities.
What is the purpose of the Monitor Risks process, and what are some key ITTO’s?
Monitor Risks is the process of monitoring the implementation of agreed-upon risk response plans, tracking identified risks, identifying and analyzing new risks, and evaluating risk process effectiveness throughout the project. The key benefit of this process is that it enables project decisions to be based on current information about overall project risk exposure and individual project risks.
What is the purpose of the Plan Procurement Management process, and what are some key ITTO’s?
Plan Procurement Management is the process of documenting project procurement decisions, specifying the approach, and identifying potential sellers. The key benefit of this process is that it determines whether to acquire goods and services from outside the project and if so, what to acquire as well as how and when to acquire it. Goods and services may be procured from other parts of the performing organization or from external sources.
What is the purpose of the Conduct Procurements process, and what are some key ITTO’s?
Conduct Procurements is the process of obtaining seller responses, selecting a seller, and awarding a contract. The key benefit of this process is that it selects a qualified seller and implements the legal agreement for delivery. The end results of the process are the established agreements including formal contracts.
What is the purpose of the Control Procurements process, and what are some key ITTO’s?
Control Procurements is the process of managing procurement relationships; monitoring contract performance, and making changes and corrections as appropriate, and closing out contracts. The key benefit of this process is that it ensures that both the seller’s and buyer’s performance meet the project’s requirements according to the terms of the legal agreement.
What is the purpose of the Identify Stakeholders process, and what are some key ITTO’s?
Identify Stakeholders is the process of identifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success. The key benefit of this process is that it enables the project team to identify the appropriate focus for engagement of each stakeholder or group of stakeholders.
What is the purpose of the Plan Stakeholder Engagement process, and what are some key ITTO’s?
Plan Stakeholder Engagement is the process of developing approaches to involve project stakeholders based on their needs, expectations, interests, and potential impact on the project. The key benefit is that it provides an actionable plan to interact effectively with stakeholders.
What is the purpose of the Manage Stakeholder Engagement process, and what are some key ITTO’s?
Manage Stakeholder Engagement is the process of communicating and working with stakeholders to meet their needs and expectations, address issues, and foster appropriate stakeholder involvement. The key benefit of this process is that it allows the project manager to increase support and minimize resistance from stakeholders.
What is the purpose of the Monitor Stakeholder Engagement process, and what are some key ITTO’s?
Monitor Stakeholder Engagement is the process of monitoring project stakeholder relationships and tailoring strategies for engaging stakeholders through modification of engagement strategies and plans. The key benefit of this process is that it maintains or increases the efficiency and effectiveness of stakeholder engagement activities as the project evolves and its environment changes.
