PMBOK - Chap 1

Question 0

What can be created by a project?

Answer 0

A product that can be either a component or other item, an enhancement of an item, or an end item in itself;
A service or a capability to performance a service;
An improvement in the existing product or service lines;
A result, such as an outcome or document.

Question 1

What is a project?

Answer 1

A project is a temporary endeavor undertaking to create a unique product, service, or result.

Question 2

What the relationship among portfolios, programs, and projects?

Answer 2

Portfolio refers to a collection of projects, programs, subportifolios, and operations managed as a group to achieve strategic objectives.
Programs are grouped within a portfolio and are comprised of sub programs and projects.

Question 3

What is project management?

Answer 3

Project management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements.

Question 4

Which are the five Process Groups?

Answer 4

Initiating
Planning
Executing
Monitoring and controlling
Closing

Question 5

What is typically included in project management?

Answer 5

Identifying requirements
Addressing various needs,concerns, and expectations in planning and execution.
Setting up, maintaining, and carrying out communications among stakeholders.
Managing stakeholders toward meeting project requirements and creating project deliveries.
Balancing the competing project constraints

Question 6

Which are the five project constraints?

Answer 6

Scope
Quality
Schedule
Budget
Resources
Risk

Question 7

What is program management?

Answer 7

A program is defined as a group of related projects, subprograms, and program activities managed in a coordinate way to obtain benefits not available from managing them individually.

Question 8

What is the relation between projects and strategic planning?

Answer 8

Projects are often utilized as a means of directly or indirectly achieving objectives within organization’s strategic plan.

Question 9

What is a PMO?

Answer 9

A PMO is a management structure that standardizes the project-related governance process and facilitates the sharing of resources, methodologies, tools, and techniques.

Question 10

Which are the types of PMO?

Answer 10

Supportive: provide a consultative role to projects by supplying templates, best practices, training, access to information and lessons learned.
Controlling: provide support and require compliance.
Directive: take control of the projects by directly managing the projects.

Question 11

What is typically included in project management?

Answer 11

• Identifying requirements;
• Addressing the various needs, concerns and expectations of stakeholders;
• Setting up, maintaining and carrying out communications among stakeholders;
• Managing stakeholders toward meeting project requirements and creating project deliverables;
• Balancing the competing project constraints

Question 12

What is OPM?

Answer 12

Organizational Project Management. OPM is a strategy execution framework utilizing project, program and portfolio management in order to produce better results

Question 13

What is a portfolio management?

Answer 13

A portfolio refers to projects, programs, subportfolios, and operations managed as a group to achieve strategic objectives. It is focused on ensuring that projects and programs are reviewed to prioritize resource allocation, and that the management of the portfolio is consistent with and aligned to organizational strategies

Question 14

What is the role of PMO?

Answer 14

A project management office (PMO) is a management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.

Question 15

In one PMO, which are the common degree of controls?

Answer 15

Supportive: provide a consultative role to projects by supplying templates, best practices, training, access to information and lessons learned from other projects with low degree of control by PMO .
Controlling: provide support and require compliance with moderate degree of control.
Directive: take control of the projects by directly management with high degree of control.

Question 16

Which are the primary functions of PMO?

Answer 16

• managing shared resources;
• develop methodology, best practices and standards;
• coaching, mentoring, training, and oversight;
• monitoring compliance through project audit;
• developing and managing project policies, procedures and templates;
• coordinate communications across the project.

Question 17

Operations management is responsible for overseeing, directing and controlling business operations. Projects in the other hand are temporary and produces a specific product or result. In which circumstances a project can intersect with operations management?

Answer 17

• at each close out phase;
• when developing a new product, upgrading a product or expanding outputs;
• while improving operations or the product development process;
• until the end of product life cycle.

Question 18

Which are the competence of the project manager?

Answer 18

Knowledge: Refers to what the project manager knows about project management.
Performance: Refers to what the project manager is able to do or accomplish while applying his or her project management knowledge.
Personal:Refers to how the project manager behaves when performing the project or related activity.

Question 19

Which are the major differences between PMO and project manager?

Answer 19

The project manager focuses on the specific project objectives; controls the assigned project resources to best meet project objectives; manage the constraints of the project (scope, cost, schedule, quality, etc).
PMO focuses on major program scope changes; optimize the use of shared organizational resources across projects; manages the methodologies, standards, overall risks/opportunities, metrics, and interdependencies among projects at the enterprise level.

Question 20

What is the relation between project management and organizational strategy?

Answer 20

The organizational strategy should provide guidance and direction to project management.

Question 21

Business value is a concept that is unique to each organization. How can it be defined?

Answer 21

Business value is defined as the entire value of a business; the total sum of all tangible and intangible elements.

Question 22

Effective project managers require a balance of ethical, interpersonal, and conceptual skills that help them analyze situations and interact appropriately. Which are the common skills that are required for a project manager?

Answer 22

Leadership, Team building, Motivation, Communication, Influencing, Decision making, Political and cultural awareness, Negotiation, Trust building, Conflict management, and Coaching.