Plans Flashcards
Chapter 7
Plans integrate three perspectives:
- the user’s expectations
- the project management team’s assessment of the most effective approach to meet these expectations
- the business support for the project, including the commitment of funding, people, and resources.
In PRINCE2, there are four types of plan:
project plan
stage plan,
team plan
exception plan
Plans help to understand …
Why
What
How
When
Where
Who
How Much
Risks
Issues
Scope means …
sum of the product, delivery, and management activities
represented by an approved plan
Effective planning | horizon
Longer = High level detail
Shorter = Detailed
Effective planning | Levels of plans
- Mandate
- Project Plan
- Initiation Plan, Stage Plan, Exception Plan
- Team Plan
Effective planning | Project Plan
the major products of the project and when, how, and at what cost they will be delivered.
Effective planning | Stage Plan
Detailed plan used as the basis for project management control for each stage
Effective planning | Stage Plan | Number of Stages
Simple = 2 (initiate, deliver)
Larger (multiple)
Iterative (multiple delivery)
External events (budget cycle, must be matched)
Effective planning | Stage Plan | Length. Consider …
Complexity
Risk
Planning horizon
Decision points
Programme activities
Effective planning | Stage Plan | Stages & Work Packages
Logical groups of project work.
Parallel or overlapping activities (unlike stages)
Avoid spanning stage boundaries to prevent repeated work.
Effective planning | Team Plan
basis for organizing and controlling the work of a team
Effective planning | Exception Plan
Follows an exception report and explains how the project will respond
Tolerances in planning
Allowable deviations in seven performance items (time, cost etc)
Product-based planning
Leads to a plan based on the creation and delivery of the required products.
Planning technique
Define and analyse products (incl descrip & flow diagram)
Organise work packages (+risk) (incl dependencies, int & ext)
Preparing estimates (+risk) (people, resource, benefits)
Preparing schedule (+risk) (e.g. gantt)
Preparing budget (+risk)
Documenting the plan
Planning | supporting technique
Prioritising
Scheduling (gantt, checklist)
Estimations (top down, btoomon up, comparative, SME)
Application of Planning (Contexts)
Organisational
Commercial
Delivery Method
Sustainability
Scale
Management products to support Planning
[Repeated Consideration]
The Plan
Product Description
Work package description
Planning roles considerations
[Repeated Consideration]
Business approves tolerances
Exec approves plan, set tolerances, approve exception plans
PM designs plans & stages
Planning relationships with Prince2 principles
[Repeated Consideration]
Consider achieved by and resulted in for each
