Planning Flashcards
What are the characteristics of a project?
Group of people with different expertise, collaborating with the aim of reaching a pre-determined project result within a pre-determined budget within a pre- determined time frame.
What personality type is known to self and known to others?
Open
What personality type is not known to self and known to others?
Blind spot
What personality type is not known to self and not known to others?
Hidden
What personality type is not known to self and not known to others?
Unknown
What does PME stand for?
Plan - monitor - evaluate
Eight reasons why project cycle management is important
- Plan tasks in project
- Avoid dependencies problems
- Reduce risks
- Track progress accurately
- Organise project process and timeline
- Improve stakeholder - staff communication
- Improve management of stakeholdersʼ expectations
- Complete within budget and on time
What does PDCA stand for?
Plan - do - check - act/adjust
Five functions of a project plan
- Agrees on what needs to be delivered
- Helps to complete the project efficiently in time
- Start working with clear structure
- Divide tasks and work together efficiently
- Starting point
four purposes of a project scope
- Determines what is included in the project
- Determines what is not included in the project
- Defines what work is needed to complete the project objectives
- What work is not needed to compete the project objectives
What is quadrant 1?
Urgent and important
Firefighting
What is quadrant 2?
Important but not urgent
Quality time
What is quadrant 3?
Urgent but not important
Distraction
What is quadrant 4?
Neither urgent nor important
Time wasting
What are the characteristics and role of a project manager
*The role of a project manager is difficult when team members are still linked to their permanent work areas (or private lives)
**Members may be assigned to several project simultaneously
*Project managers must rely on their communication skills
*Chairperson and secretary (rotating)
