Pjt Mgt Flashcards
How does the owner pay the contractor? Explain each of these
Unit Cost
Cost plus Fixed Fee
Guaranteed maximum price (GMP)
Stipulated (lump) sum
Unit Cost: Owner agrees to pay $245,000 per housing unit
Cost plus Fixed Fee: $1.6M estimate for the cost of the project (but owner pays more if budget is exceeded) plus $300,000 in fixed profit for the contractor. No limit on change orders, which can net the contractor additional profit.
Guaranteed maximum price (GMP): like a cost plus fixed fee contract, but if the project is delayed or the price of materials goes up beyond a total project cost of $2M, the contractor has to complete the project and eat the extra cost.
Stipulated (lump) sum: Owner pays contractor $1.9M to build everything in the contract, period.
Articles of B101, Owner-Architect Agreement
See if you can tell yourself (aloud) what each of these contract sections requires
1. Initial Information
2. Architect’s Responsibilities
3. Scope of Architect’s Basic Services
4. Additional Services
5. Owner’s Responsibilities
6. Cost of the Work
7. Copyright and Licenses
8. Claims and Disputes
9. Termination/Suspension
10. Miscellaneous Provisions
11. Compensation
12. Special Terms and Conditions
13. Scope of Agreement
- Initial Information; i.e. identifies project, budget, schedule
- Architect’s Responsibilities; architect obtains insurance and provides services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances (Standard of Care)
- Scope of Architect’s Basic Services; architect submits a schedule, architect must meet code, architect facilitates bidding, architect certifies payment to the contractor, architect reviews contractor’s submittals (shop drawings, product samples), “Architect shall consider sustainable design alternatives” (if you think that “shall consider” sounds like it is a
contractual obligation without teeth to enforce it. . . I agree!) - Additional Services; almost everything beyond a single drawing set with MEP and structural engineer is an additional service
- Owner’s Responsibilities; geotech engineer, everything site- and permit-related, if an owner hires her own consultants, it’s on her to coordinate them
- Cost of the Work; includes construction cost, but not architects fees, cost of the land, or contingencies for change orders
- Copyright and Licenses; architect and architect’s consultants own the drawings
- Claims and Disputes; contract gives architect and owner a choice, before work commences. . Mediation then arbitration OR mediation then litigation in court
- Termination/Suspension; if the owner doesn’t pay the architect or suspends the project for 90 days, the architect can terminate, if the owner just feels like it, she can terminate but has to pay the architect for expenses (for instance, costs associated with terminating the MEP engineer). The contract automatically terminates one year after substantial completion.
- Miscellaneous Provisions; architect’s consultants can’t directly file a claim against the owner and the owner’s consultants can’t directly file a claim against the architect
- Compensation; owner pays architect stipulated sum (fixed amount, payable after each milestone: SD, DD, CD, Bidding, CA) or pays a percentage of the BUDGET for the Cost of Work
- Special Terms and Conditions; add your own, project-specific terms here. Maybe you want to shoot a documentary about your design process and want the owner’s agreement to be featured in the film.
- Scope of Agreement; this contract supersedes all prior negotiations and can only be
If the Contractor requires information from the Owner, the Architect has ____ days to give that information to the Contractor.
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Summarize B101 Owner Architect Agreement Design-Bid-Build
Typical Design-Bid-Build Owner-Architect Contract The Architect must:
Maintain schedule and budget
Manage utilities, codes, governmental agencies
Consider environmentally sustainable options
Provide the instruments of service at the standard of care
Cost estimate at every phase and redesign if over budget
These documents are included in “contract documents”
Addendum: A change made to the drawings after the project goes out for contractors to bid, but before the bids are due.
Change order: a change, after the bid is accepted, negotiated among the contractor, owner, and architect that impacts the cost or schedule. It is agreed upon in writing by all three parties.
ASI (architect’s supplemental information): a clarification or interpretation of the drawings or specs that does not change the cost or schedule.
Construction change directive: architect-issued directive to modify the work now while the contractor and owner continue to negotiate who will pay for the change. Used so that disagreements don’t delay the project.
These documents are not included in “contract documents”
RFIS (though the results of an RFI could lead to an addendum, architect’s supplemental information (ASI), construction change directive, or change order, which would then become part of the contract documents)
Descriptive Specification
Prescriptive Spec
Descriptive Specification: Detailed written information on requirements for material and product quality, including installation
Prescriptive Specification: Detailed means and methods of construction
Joint Venture
when 2 companies make temporary third company to win a commission and build a project with profits and risks shared between the two parent companies
ADA Clear floor space
30” x 48”
Prevention Costs
Costs to prevent and avoid mistakes on the job. Incurred and accounted for before the project, and separate from the project, to create and maintain the quality management program (checklists!). This seems obvious, but most firms don’t have money set aside to prevent errors.
Specifications (products, like plotters that alert you before they run out of ink so you don’t accidentally send a drawing set that is faded on the last pages… or services like a third- party printing service that maintains its own plotters and has a good reputation) Quality planning (submission to ISO 9001 quality management program)
Quality management (checklists for each project kickoff meeting)
Training (send staff to code officials’ annual conference)
As with all Quality Management strategies, the key is intentionality: Quality is in the budget from the beginning, so someone’s time and conference registration are already accounted for and a manager won’t deny the conference request, nor will the conference attendee decide that catching up on project work prevents her from attending the conference. Attending that code officials’ conference is in her job description.
Parts of Project Manual
- Bidding Requirements
- Contracts
- General + Supplemental Conditions
- Specs (Typically in Master Spec Format
Electrical Engineer Design Services?
Data + Telephone System
Power System Dwg and specs
Signal Systems
Lighting Sys
External Failure Costs
External failure costs: Price, to your firm, to remedy defects discovered by the owner during construction or after occupancy. Analyzing external failure costs is part of a quality management program, and includes the firm’s expenditures associated with
Time fielding complaints and responding to contractor RFIs
The cost of the bad will, and lost future sales, from an unhappy client
- AIA G601
- AIA G602
3.AIA G201 - AIA G202
- AIA G601 - REFP for survey
- AIA G602 - RFP for Geotechnical Report
3.AIA G201 - Digital Data Protocol - AIA G202 - BIM Protocol
AIA A701
Instructions to Bidders, Includes Procedures for bid process, bond requirements and complements A201
Appraisal Costs
Costs to firm of employee time required for quality management measuring and monitoring.
Verifications
Audits
Supplier Rating
