Personell Rules Flashcards
Candidate
An applicant who has successfully completed the selection process and is being considered for employment.
Alcohol
beverages containing more than one-half of one percent (½ of 1%) of alcohol by volume
Classification- (Class)
Classification - (Class) A group of positions sufficiently similar as to duties performed, scope of discretion and responsibility, minimum requirements of training, experience, or skill, and such other characteristics that the same title and the same pay range apply to each position in the group.
Common Review Date
A common date of July 1 in which employees are evaluated for step pay increases.
Components Of Pay
extra compensation given to an employee who has additional and/or specialized knowledge, skill and ability that meets the City’s requirements for such extra compensation (for example: bilingual compensation, hazardous materials, toxicology paramedic, advanced life support etc.)
Classified Position
A position with a designated initial regular probationary period.
Classified Employee
All City employees in designated classified positions who have passed an initial regular employment probation period.
Biweekly Pay
The employee’s current range and step and any components of pay (not including overtime) for the pay period before taxes and voluntary deductions.
At-Will Employee
(previously referred to as unclassified) is not protected by the merit system, serves at the will and pleasure of the City, and may be dismissed at any time, with or without cause and without right of appeal. Such employees include part-time employees, seasonal employees, temporary project employees, grant funded employees, employees on initial City probation and generally, but not exclusively, those serving in administrator-level positions and above. The City Manager has the discretion to designate positions as at-will when they become vacant. Dismissal of at-will employees - other than part-time, seasonal, temporary, and employees on initial City probation, shall require the approval of the City Manager or Assistant City Manager. Termination of service or assignment by sworn employees in designated at-will positions will be in accordance with public safety at-will procedures approved by the City Manager.
Anniversary Date
The date on which an employee’s eligibility for paid time off accruals is based.
Administrative Leave
Management-directed time off with pay for an employee that is not charged against the employee’s paid time off categories.
Corrective Action Plan
A written plan that alerts an employee about a performance problem and provides a period of time to correct the performance problem. The plan outlines the supervisor’s performance expectations, steps to be completed by the employee, and warns the employee of the potential consequences for failing to complete the plan successfully. A corrective action plan is signed by the employee, or a witness (if the employee refuses to sign) and shall be forwarded to the Human Resources Department for inclusion in the employee’s official personnel file.
Criteria-Based Promotion
The advancement of an employee from one class to another class (with a higher maximum pay range) in a class series based on pre-approved criteria, without a competitive examination. In most instances, the class eligible for a criteria-based promotion will be a trainee or entry-level position not yet functioning at a “full performance” level.
Written Reprimand
Written Reprimand - Considered the first (1st ) level of formal discipline as per the Personnel Rules. A written reprimand is written documentation to make an employee aware of unacceptable conduct - “standards of conduct” or performance.
Disciplinary Probation
Considered the second (2nd) level of formal discipline. In accordance with the Personnel Rules an employee may be placed on disciplinary probation for violations of the Standards of Conduct.
Suspension
Considered the third (3rd) level of formal discipline. The employee is released from work duties for a specified period of time without pay. The suspension form is signed by the employee or a witness (if the employee refuses to sign) and shall be forwarded to the Human Resources Department to be put in the employees file.
Demotion
Demotion - Considered the fourth (4th) level of formal discipline?Demotion is the movement of an employee from one (1) class to another class having a lower maximum rate of pay.
- shall be paid at the highest step in the lower pay range that is at least five percent (5%) lower than the employee’s salary prior to the demotion.
- placed on disciplinary probation for one (1) year.
- A Department Director can remove the employee from disciplinary probation early, if warranted.
Dismissal
Dismissal - Considered the fifth (5th) level of formal discipline Dismissal is the separation of an employee from City of Mesa employment for cause.
Department
Department - A major unit of the City government.
Department Director
The City employee responsible for the operation of a department.
Division
A unit of a department.
Dock Status
Unpaid time away from work
Effective Hourly Rate (Effective Rate of Pay)
Effective Hourly Rate (Effective Rate of Pay) - The employee’s base hourly rate of pay (pay range and step).
Elimination Period
A waiting period for the short-term disability benefit.
Essential Personnel
Full-time sworn fire and police employees in classifications where the number of employees available to perform the function is limited (minimum staffing); the function requires specialized skills; or failure to perform the function may have serious consequences.
Examination
The evaluation procedure used to determine the relative qualifications of applicants.
FLSA
Federal Fair Labor Standards Act
Grievance
A grievance is an allegation by a classified employee that the Personnel Rules or the written rules and procedures of any City department have been misinterpreted or misapplied as to that employee; or that the employee has been discriminated against in violation of federal or state law or has been inappropriately denied a step pay increase.
Initial Regular Employment Probation
Formerly known as “original City probation”. A stipulated time period beginning at hire or rehire to the City that a full-time employee must successfully complete in order to be protected by the Merit System.
Management Policy
Provides Citywide policy statements, administrative regulations, and associated procedures for the efficient and effective operation of the organization and the administration and execution of Citywide matters.
-Management policies are created and modified at the sole discretion of the City Manager.
Non-Benefited Part-Time Employee
An employee appointed to perform the duties of a position for nineteen (19) hours or less a week on a fiscal year basis and is not eligible for benefits. A non-benefited part-time employee is at-will.
Paid Time Off
The time an employee is absent from work but receiving pay. The following absences are paid time off: observance of a holiday, vacation, sick, compensatory time, discretionary time, voting, jury duty/witness, bereavement, administrative leave and donated time.
Performance Appraisal
The evaluation of an employee’s performance of job duties and responsibilities.
Personnel Director
The Personnel Director position title is required by the Mesa City Charter; however the working title for this position is Human Resources Director.
Pre-Deprivation Hearing
A hearing where a classified employee is given an opportunity to present reasons, either orally or in writing (or both) as to why a proposed disciplinary reduction in pay, disciplinary action of suspension (of more than sixteen (16) working hours), demotion, or dismissal, is not warranted.
Probationary Employee
An employee who has not completed the probationary period for a rehire, reinstatement, or new hire.
Promotion
The advancement of an employee from one (1) class to another class with a higher maximum rate of pay.
Rater
The individual who completes the Performance Appraisal Form.
Regular Rate Of Pay
An hourly rate of pay determined by dividing the total compensation actually earned for the normal non-overtime workweek by the total number of hours worked. Includes all remuneration for employment paid to, or on behalf of, the employee, except payments specifically excluded under Section 7(e) of the FLSA.
Reinstatement
An employee who has resigned or been separated in good standing and is rehired into a position at the same or lower range as that held at the time of separation.
-Reinstated employees serve a new probation period.
Resignation
A written notice filed by an employee indicating his/her intention to terminate employment with the City.
Retirement
Any employee covered by either the Public Safety or Arizona State Retirement Plan who has reached the designated age and possesses the appropriate number of years of service, and who elects to receive an annuity benefit from either plan.
Section
A unit of a division.