Part 4 - Inspections

Question 1

The staff inspection process provides a ____ control mechanism for the Department through review and analysis of operations performed by all departmental elements.

Answer 1

quality

Question 2

Staff Inspections Section representatives have no _______ over inspected elements.

Answer 2

command authority

Question 3

All supervisors, at every level of the Department, are responsible for conducting ____ inspections.

Answer 3

line

Question 4

The ________ is continuous, conducted on a periodic basis and a quality control mechanism for the Department by providing inspection and analysis of operations performed by all departmental elements.

Answer 4

staff inspection process

Question 5

The SIS Inspects all organizational components every ___ years. Conducts inspections and submits final reports within eight weeks following inspection of the element.

Answer 5

three

Question 6

Level I Inspection: An in-depth inspection wherein __ percent or more of all facets of the inspected element’s personnel, facilities, operations, and equipment are inspected.

Answer 6

80

Question 7

The on-site phase of the Level I Inspection normally takes from __ to __ days to complete, and an inspection report is prepared.

Answer 7

15/30

Question 8

Level II Inspection: An inspection of lower intensity than the Level I Inspection. At least __ percent of the inspected element’s personnel, facilities, operations, and equipment will be inspected.

Answer 8

25

Question 9

Level II: ___ percent of the personnel will complete employee survey questionnaires. The on-site phase of the Level II Inspection normally takes from 5 to 10 days to complete, and an inspection report is prepared.

Answer 9

50

Question 10

Approximately __ months prior to an inspection, the Staff Inspections Supervisor shall provide telephonic notification of the projected date of the inspection to the commander of the element to be inspected.

Answer 10

six

Question 11

At least ___ week prior to the inspection, the Professional Compliance Bureau Major will notify the commander of the element to be inspected, via memorandum, of the impending inspection.

Answer 11

one

Question 12

Inspection Procedures: Staffing, appearance, equipment, education, training (levels, needs, and effectiveness), and complaint trends will be inspected to determine adequacy and propriety under which of the following: Personnel or Operations

Answer 12

Personnel

Question 13

Inspection Procedures: Determine adequacy of job performance, supervision, morale, motivation, reports, staffing are inspected under which of the following: Personnel or Operations

Answer 13

Operations

Question 14

Employee survey: Ensure that a minimum of ___ percent of the inspected element’s personnel complete the employee survey questionnaire.

Answer 14

50

Question 15

Employee Survey Questionnaire:

Questionnaires will be distributed to employees to gather data pertaining to tenure, ______, supervision, work environment, and general perceptions.

Answer 15

training

Question 16

SIS FOLLOW-UP PROCEDURES: A copy of the inspection report is forwarded by the Professional Compliance Bureau through the chain-of-command to the inspected element on a __-day trace for a response.

Answer 16

30

Question 17

SIS Response Format: It is the commanding officer’s responsibility to take positive measures to correct problems. Prior to submitting the formal inspection response, the commander of the inspected element should discuss _______ issues with the PCB Commander.

Answer 17

contentious

Question 18

Responsibility for Implementation:

The ______ or the concerned assistant director is responsible for ensuring that the recommendations are implemented.

Answer 18

Director

Question 19

As determined by the Director, the Staff Inspections Section will conduct annual inventories, ____ and unannounced inspections of the Property and Evidence Section to ensure the integrity of storage systems.

Answer 19

audits

Question 20

An __ inventory of the Property and Evidence Section, utilizing random sampling techniques, will be conducted once each calendar year.

Answer 20

annual

Question 21

UNANNOUNCED INSPECTIONS:

The Staff Inspections Section will conduct unannounced inspections of the Property and Evidence Section to verify property and evidence _____ and security procedures

Answer 21

accountability

Question 22

Monthly Quantitative Analysis: Once each month, the Staff Inspections Section Supervisor will go to the Property and Evidence Section and select ___ narcotics cases at random for analysis by the Crime Laboratory Section.

Answer 22

four

Question 23

The Staff Inspections Section will conduct ________ semiannual inventories of the Property and Evidence Section.

Answer 23

unannounced

Question 24

________ are conducted by supervisors, at each level, of persons, facilities, equipment, and procedures under their control.

Answer 24

Line inspections

Question 25

Line Inspections: It is the responsibility of the______ conducting the inspection to correct deficiencies found during the inspection.

Answer 25

supervisor

Question 26

Informal Inspections: Personnel are subject to inspection on a _____ basis for compliance with Personal Appearance; demeanor; and the use and maintenance of equipment.

Answer 26

daily

Question 27

Line Inspections: Daily inspections are normally ____, and do not require documentation unless a deficiency is observed.

Answer 27

informal

Question 28

Formal Inspections: Formal personnel inspections, which include document and equipment inspections, are to be conducted at least semiannually, in __ and ___, and documented on the Personnel Inspection Report.

Answer 28

May and November

Question 29

Workspace and equipment are subject to entry and inspection _____ notice. Employees will not place personal locks on any departmental equipment or facilities unless authorized to do so in writing, in which case keys or combinations to the locks will be provided to the supervisor of the concerned entity.

Answer 29

without

Question 30

INSPECTION OF FACILITIES, EQUIPMENT, AND PROCEDURES: Semiannual inspections will be conducted in ___ and _____, and annual inspections in January each year.

Answer 30

June and December

Question 31

INSPECTION OF FACILITIES, EQUIPMENT, AND PROCEDURES: Semiannually: Facilities and______.

Annually: Files, Systems, and _______.

Answer 31

Operations/Equipment

Question 32

When inspections reveal safety discrepancies or serious service-related problems, an entry shall be made on the ________ Report.

Answer 32

Daily Incident

Question 33

_________ Shall ensure that required roll calls are held, and orders and other information are communicated.

Answer 33

Lieutenants

Question 34

________ make careful inspections of their subordinates for punctuality, appearance, weapons, other necessary equipment, and patrol vehicles.

Answer 34

Sergeants

Question 35

_______ monitor subordinates’ activities relating to proper radio procedures, call distribution, calls holding, public contacts, and citizen complaints regarding service received.

Answer 35

Sergeants

Question 36

Sergeants within __ days after any discrepancy is detected, forward a memorandum to the district/bureau commander indicating corrective action taken or reasons for not taking corrective action, e.g., required training canceled.

Answer 36

30

Question 37

The MDPD Internal Auditor, assigned to the Staff Inspections Section, will conduct _____ on-site financial audits of all departmental authorized cash funds.

Answer 37

annual