Part 1 - Individuals - All Units Flashcards
Unit 1
Preliminary Work/Taxpayer Data
Use of Prior Year Returns
- A preparer is expected to review prior year tax returns for compliance, accuracy, and completeness
- In reviewing prior year tax returns, a preparer needs to determine whether there are items that affect the current year’s return, including the following:
- Carryovers,
- Net operating losses,
- Credit for prior year minimum tax,
- Prior-year depreciation and asset basis
Biographical Information
- When filing tax returns, certain biographical information of the client is required. A tax professional must collect this information from each taxpayer to prepare an accurate tax return:
- Legal name, DoB, and marital status,
- Residency status and/or citizenship
- Dependents
- Taxpayer identification number (SSN, ITIN, or ATIN)
- To prevent filing returns with stolen identities, a tax preparer should ask taxpayers to provide identification (picture IDs are preferable) that include the taxpayer’s name and current address. Also, seeing Social Security cards, ITIN letters, and other documents avoids including incorrect TINs for taxpayers, spouses, and dependents on returns. Tax preparers should take care to ensure that they transcribe all TINs correctly
- NOTE: These are guidelines from Publication 4491, VITA/TCE Training Guide
- Incorrect taxpayer identification numbers are one of the most common causes of rejected tax returns. Due diligence requirements with regards to taxpayer data are covered more extensively in the EA review for Part 3, Representation.
Taxpayer Identification Numbers
- The IRS requires each individual to listed on a federal income tax return to have a valid taxpayer identification number (TIN). That includes the taxpayer, their spouse (if married), and any dependents listed on the return. The types of TINs are:
- Social Security number (SSN)
- Individual taxpayer identification number (ITIN)
- Adoption taxpayer identification number (ATIN)
- A taxpayer who cannot obtain an SSN must apply for an ITIN or an ATIN in order to file a U.S. tax return. Generally, only U.S. citizens and lawfully admitted non-citizens authorized to work in the United States are eligible for a Social Security number
Exception: Special Rule for a Deceased Child
- If a child is born and dies within the same tax year and is not granted an SSN, the taxpayer may still claim that child as a dependent.
- The tax return must be filed on paper with a copy of the birth certificate, or a hospital medical record attached. The birth certificate must show that the child was born alive; a stillborn infant does not qualify. The taxpayer would enter “DIED” in the space for the dependent’s Social Security number on the tax return
Tax Forms for Individuals
- Form 1040
- Form 1040-SR (seniors)
- Form 1040-NR (nonresident aliens)
- Form 1040-X (amended)
- Other specialty forms exist for U.S. territories
ITIN
- A taxpayer who cannot obtain an SSN must apply for an ITIN or an ATIN in order to file a U.S. tax return. Generally, only U.S. citizens and lawfully admitted non-citizens authorized to work in the United States are eligible for a Social Security number
- Nonresident aliens with a U.S. tax liability generally have ITINs, although not always
ITIN Application
- Individual Taxpayer Identification Number (ITIN) application process
- To request an ITIN, taxpayers must file Form W-7, Application for IRS Individual Taxpayer Identification Number, and supply documentation that establishes their foreign status and true identity. There are three ways to apply for an ITIN
- Using Form W-7
- Using an IRS-authorized Certified Acceptance Agent (CAA) or
- In-person at a designated IRS Taxpayer Assistance Center
Due Dates
- The normal due date for individual tax returns is April 15. If April 15 falls on a Saturday, Sunday, or legal holiday, the due date is extended until the next business day
- The due date for 2023 tax returns is April 15, 2024
Postmark and the Mailbox Rule
- The IRS will accept a postmark as proof of a timely-filed return. For example, if a tax return is postmarked on April 15, but does not arrive at an IRS service center until April 30, the IRS will accept the tax return as having been filed on time. IN cases where a tax return is filed close to the deadline, it is advisable for a taxpayer to pay for proof of mailing or certified mail. This is also called the “mailbox rule.”
- E-filed tax returns are given an “electronic postmark” to indicate the day they are accepted and transmitted to the IRS
- NOTE: The statutory mailbox rule in IRC §7502 DOES NOT apply to the electronic transmission of payments to the IRS. In addition, the
mailbox rule does not apply to the electronic filing of time-sensitive documents (except documents filed electronically
through an electronic return transmitter), including those transmitted by fax, email, the digital communication portal, or upload to an online account
Extensions
- If a taxpayer cannot file their tax return by the due date, they
may request an extension by filing Form 4868, Application for
Automatic Extension of Time to File, which may be filed
electronically, by the original due date - An extension grants an additional six months to file a tax
return (Until October 15, typically)
June 15 Deadlines - Automatic Two-Month Extension
- Three groups of taxpayers are granted an automatic two-month extension to file:
- Nonresident aliens who do not have wage income subject to U.S. withholding
- U.S. citizens or legal U.S. residents who are living outside the United States or Puerto Rico and their main place of business is outside the U.S. or Puerto Rico.
- Taxpayers on active military service duty outside the U.S.
- Even if allowed an extension, the taxpayer will have to pay interest on any tax not paid by the regular tax deadline of April 15
Other Special Extensions
- Taxpayers Who Live Abroad: A taxpayer who is out of the country can request an additional discretionary two-month extension of time to file their tax return beyond the regular
six-month extension of October 15. For calendar-year taxpayers, the “additional” extension date would be December 15 - Combat Zones: The deadline for filing a tax return, claim for a refund, and the deadline for payment of tax owed, is automatically extended for any service member, Red Cross personnel, accredited correspondent, or contracted civilian
serving in a combat zone. These taxpayers have their tax deadlines suspended from the day they started serving in the combat zone until 180 days after they leave the combat zone
Penalties
- Failure to file: When a taxpayer does not file their tax return by the return due date, (or extended due date, if an extension to
file is requested and approved) - Failure to pay: When a taxpayer does not pay the taxes reported on their return in full by the due date, April 15. An extension to file does not extend the time to pay
- Failure to pay proper estimated tax: When a taxpayer does not pay enough taxes due for the year with their quarterly estimated tax payments (or through withholding), when required
- Interest on the amount due: In addition to filing penalties, the taxpayer will also be charged interest on the amount due
Failure to File
- Failure to file: The penalty for filing Form 1040 late is usually 5% of the
unpaid taxes for each month or part of a month that a return is late.
The penalty is based on the tax that is not paid by the due date. This
penalty will not exceed 25% of a taxpayer’s unpaid taxes - The failure-to-file penalty is as follows:
- 5% of the unpaid balance per month (or part of a month) for a maximum
penalty of 25% of the unpaid tax - In 2023, The penalty for failure of an individual to file a tax return that is more than 60 days late shall not be less than (1) the lesser of $485 or (2) 100% of the tax due on the return
- No penalty will be assessed if the taxpayer is due a refund
- If both the failure-to-file penalty and the failure-to-pay penalty apply in any month, the 5% failure-to-file penalty is reduced by the failure-to-pay penalty.
- 5% of the unpaid balance per month (or part of a month) for a maximum
Failure to Pay
Failure to pay penalty: If a taxpayer does not pay their taxes by the
original due date (determined without regards to any extension), the taxpayer could be subject to a failure-to-pay penalty of ½ of 1% (0.5%) of unpaid taxes for each month, or part of a month, after the due date that the taxes are not paid.
- This penalty can be as much as 25% of a taxpayer’s unpaid taxes.
The failure-to-pay penalty rate increases to a full 1% per month for
any tax that remains unpaid the day after a demand for immediate payment is issued, or ten days after notice of intent to levy certain
assets is issued.
- NOTE: A taxpayer may request penalty abatement due to “reasonable cause.” Acceptable reasons for abatement include:
fire, casualty, natural disaster or other disturbances
Estimated Tax Safe Harbors
- The federal income tax is a “pay-as-you-go” tax. This means that people need to pay most of their tax during the year, as they earn income. This can be done either through
withholding or estimated tax payments. Estimated tax payments can be used to pay income tax, self-employment tax, and alternative minimum tax - Safe Harbor Rule: Taxpayers can avoid making estimated tax payments by ensuring they have enough tax withheld from their income. A taxpayer must generally make estimated tax payments if:
- They expect to owe at least $1,000 in tax (after subtracting withholding and tax credits)
- They expect the total amount of withholding and tax credits to be less than the smaller of:
- 100% of the tax liability on their prior-year return
- 90% of the tax liability on their current-year return
Estimated Tax Due Dates
- The year is divided into four payment periods for estimated taxes, each with a specific payment due date. If the due date falls on a Saturday, Sunday, or legal holiday, the due date is the next business day. If a payment is mailed, the date of the U.S. postmark is considered the date of payment
- First Payment Due: April 15
- Second Payment Due: June 15
- Third Payment Due: September 15
- Fourth Payment Due: January 15 (of the following year)
- Estimated Taxes for Farmers and Fishermen
- If at least two-thirds of the taxpayer’s gross income in the current year comes from (or in the prior year came from) farming or fishing activities, the following rules apply:
- March 1 deadline: pays all tax owed AND FILES by March 1
- January 15 deadline: (called the “required annual payment”) by the January 15 if the farmer cannot file by March 1
Safe Harbor Rule for Higher-Income Earners
- Safe Harbor Rule for Higher-Income Taxpayers: If the taxpayer’s adjusted gross income was more than $150,000 ($75,000 if MFS), the taxpayer must pay the smaller of 90% of their expected tax liability for the current year or 110% (instead of the normal 100%) of the tax shown on their prior-year return to avoid an estimated tax penalty
Estimated Tax with Zero Liability in the Prior Year
- A U.S. citizen or U.S. resident is not required to make any estimated tax payments if they had zero tax liability in the prior year
Form W-4
- If a taxpayer wishes to change their withholding amounts, they must use Form W-4, Employee’s Withholding Certificate. The Form W-4 is not submitted to the IRS. Instead, it is
submitted to the taxpayer’s employer - The Form W-4V is used to withhold from Social Security
Form 2210
- To calculate an estimated tax penalty, or to request a waiver of the penalty, taxpayers should use Form 2210, Underpayment of Estimated Tax by Individuals, Estates and Trusts
Backup Withholding
- There are times an entity is required to withhold certain amounts from a payment and remit the amounts to the IRS. For example, the IRS requires backup withholding if a taxpayer’s name and Social Security number on Form W-9, Request for Taxpayer Identification Number and Certification, does not match its records. The current backup withholding rate is 24% for all U.S. citizens and legal U.S. residents
Relief from Joint Tax Liability
- In some instances, a spouse can be relieved of the tax, interest, and penalties on a joint return. When spouses file a joint return; they are both legally responsible for the entire tax liability. However, a taxpayer can file a claim for spousal relief under three different grounds:
- Innocent Spouse Relief
- Separation of Liability Relief
- Equitable Relief