Part 1 - Individuals - All Units Flashcards
Unit 1
Preliminary Work/Taxpayer Data
Use of Prior Year Returns
- A preparer is expected to review prior year tax returns for compliance, accuracy, and completeness
- In reviewing prior year tax returns, a preparer needs to determine whether there are items that affect the current year’s return, including the following:
- Carryovers,
- Net operating losses,
- Credit for prior year minimum tax,
- Prior-year depreciation and asset basis
Biographical Information
- When filing tax returns, certain biographical information of the client is required. A tax professional must collect this information from each taxpayer to prepare an accurate tax return:
- Legal name, DoB, and marital status,
- Residency status and/or citizenship
- Dependents
- Taxpayer identification number (SSN, ITIN, or ATIN)
- To prevent filing returns with stolen identities, a tax preparer should ask taxpayers to provide identification (picture IDs are preferable) that include the taxpayer’s name and current address. Also, seeing Social Security cards, ITIN letters, and other documents avoids including incorrect TINs for taxpayers, spouses, and dependents on returns. Tax preparers should take care to ensure that they transcribe all TINs correctly
- NOTE: These are guidelines from Publication 4491, VITA/TCE Training Guide
- Incorrect taxpayer identification numbers are one of the most common causes of rejected tax returns. Due diligence requirements with regards to taxpayer data are covered more extensively in the EA review for Part 3, Representation.
Taxpayer Identification Numbers
- The IRS requires each individual to listed on a federal income tax return to have a valid taxpayer identification number (TIN). That includes the taxpayer, their spouse (if married), and any dependents listed on the return. The types of TINs are:
- Social Security number (SSN)
- Individual taxpayer identification number (ITIN)
- Adoption taxpayer identification number (ATIN)
- A taxpayer who cannot obtain an SSN must apply for an ITIN or an ATIN in order to file a U.S. tax return. Generally, only U.S. citizens and lawfully admitted non-citizens authorized to work in the United States are eligible for a Social Security number
Exception: Special Rule for a Deceased Child
- If a child is born and dies within the same tax year and is not granted an SSN, the taxpayer may still claim that child as a dependent.
- The tax return must be filed on paper with a copy of the birth certificate, or a hospital medical record attached. The birth certificate must show that the child was born alive; a stillborn infant does not qualify. The taxpayer would enter “DIED” in the space for the dependent’s Social Security number on the tax return
Tax Forms for Individuals
- Form 1040
- Form 1040-SR (seniors)
- Form 1040-NR (nonresident aliens)
- Form 1040-X (amended)
- Other specialty forms exist for U.S. territories
ITIN
- A taxpayer who cannot obtain an SSN must apply for an ITIN or an ATIN in order to file a U.S. tax return. Generally, only U.S. citizens and lawfully admitted non-citizens authorized to work in the United States are eligible for a Social Security number
- Nonresident aliens with a U.S. tax liability generally have ITINs, although not always
ITIN Application
- Individual Taxpayer Identification Number (ITIN) application process
- To request an ITIN, taxpayers must file Form W-7, Application for IRS Individual Taxpayer Identification Number, and supply documentation that establishes their foreign status and true identity. There are three ways to apply for an ITIN
- Using Form W-7
- Using an IRS-authorized Certified Acceptance Agent (CAA) or
- In-person at a designated IRS Taxpayer Assistance Center
Due Dates
- The normal due date for individual tax returns is April 15. If April 15 falls on a Saturday, Sunday, or legal holiday, the due date is extended until the next business day
- The due date for 2023 tax returns is April 15, 2024
Postmark and the Mailbox Rule
- The IRS will accept a postmark as proof of a timely-filed return. For example, if a tax return is postmarked on April 15, but does not arrive at an IRS service center until April 30, the IRS will accept the tax return as having been filed on time. IN cases where a tax return is filed close to the deadline, it is advisable for a taxpayer to pay for proof of mailing or certified mail. This is also called the “mailbox rule.”
- E-filed tax returns are given an “electronic postmark” to indicate the day they are accepted and transmitted to the IRS
- NOTE: The statutory mailbox rule in IRC §7502 DOES NOT apply to the electronic transmission of payments to the IRS. In addition, the
mailbox rule does not apply to the electronic filing of time-sensitive documents (except documents filed electronically
through an electronic return transmitter), including those transmitted by fax, email, the digital communication portal, or upload to an online account
Extensions
- If a taxpayer cannot file their tax return by the due date, they
may request an extension by filing Form 4868, Application for
Automatic Extension of Time to File, which may be filed
electronically, by the original due date - An extension grants an additional six months to file a tax
return (Until October 15, typically)
June 15 Deadlines - Automatic Two-Month Extension
- Three groups of taxpayers are granted an automatic two-month extension to file:
- Nonresident aliens who do not have wage income subject to U.S. withholding
- U.S. citizens or legal U.S. residents who are living outside the United States or Puerto Rico and their main place of business is outside the U.S. or Puerto Rico.
- Taxpayers on active military service duty outside the U.S.
- Even if allowed an extension, the taxpayer will have to pay interest on any tax not paid by the regular tax deadline of April 15
Other Special Extensions
- Taxpayers Who Live Abroad: A taxpayer who is out of the country can request an additional discretionary two-month extension of time to file their tax return beyond the regular
six-month extension of October 15. For calendar-year taxpayers, the “additional” extension date would be December 15 - Combat Zones: The deadline for filing a tax return, claim for a refund, and the deadline for payment of tax owed, is automatically extended for any service member, Red Cross personnel, accredited correspondent, or contracted civilian
serving in a combat zone. These taxpayers have their tax deadlines suspended from the day they started serving in the combat zone until 180 days after they leave the combat zone
Penalties
- Failure to file: When a taxpayer does not file their tax return by the return due date, (or extended due date, if an extension to
file is requested and approved) - Failure to pay: When a taxpayer does not pay the taxes reported on their return in full by the due date, April 15. An extension to file does not extend the time to pay
- Failure to pay proper estimated tax: When a taxpayer does not pay enough taxes due for the year with their quarterly estimated tax payments (or through withholding), when required
- Interest on the amount due: In addition to filing penalties, the taxpayer will also be charged interest on the amount due
Failure to File
- Failure to file: The penalty for filing Form 1040 late is usually 5% of the
unpaid taxes for each month or part of a month that a return is late.
The penalty is based on the tax that is not paid by the due date. This
penalty will not exceed 25% of a taxpayer’s unpaid taxes - The failure-to-file penalty is as follows:
- 5% of the unpaid balance per month (or part of a month) for a maximum
penalty of 25% of the unpaid tax - In 2023, The penalty for failure of an individual to file a tax return that is more than 60 days late shall not be less than (1) the lesser of $485 or (2) 100% of the tax due on the return
- No penalty will be assessed if the taxpayer is due a refund
- If both the failure-to-file penalty and the failure-to-pay penalty apply in any month, the 5% failure-to-file penalty is reduced by the failure-to-pay penalty.
- 5% of the unpaid balance per month (or part of a month) for a maximum
Failure to Pay
Failure to pay penalty: If a taxpayer does not pay their taxes by the
original due date (determined without regards to any extension), the taxpayer could be subject to a failure-to-pay penalty of ½ of 1% (0.5%) of unpaid taxes for each month, or part of a month, after the due date that the taxes are not paid.
- This penalty can be as much as 25% of a taxpayer’s unpaid taxes.
The failure-to-pay penalty rate increases to a full 1% per month for
any tax that remains unpaid the day after a demand for immediate payment is issued, or ten days after notice of intent to levy certain
assets is issued.
- NOTE: A taxpayer may request penalty abatement due to “reasonable cause.” Acceptable reasons for abatement include:
fire, casualty, natural disaster or other disturbances
Estimated Tax Safe Harbors
- The federal income tax is a “pay-as-you-go” tax. This means that people need to pay most of their tax during the year, as they earn income. This can be done either through
withholding or estimated tax payments. Estimated tax payments can be used to pay income tax, self-employment tax, and alternative minimum tax - Safe Harbor Rule: Taxpayers can avoid making estimated tax payments by ensuring they have enough tax withheld from their income. A taxpayer must generally make estimated tax payments if:
- They expect to owe at least $1,000 in tax (after subtracting withholding and tax credits)
- They expect the total amount of withholding and tax credits to be less than the smaller of:
- 100% of the tax liability on their prior-year return
- 90% of the tax liability on their current-year return
Estimated Tax Due Dates
- The year is divided into four payment periods for estimated taxes, each with a specific payment due date. If the due date falls on a Saturday, Sunday, or legal holiday, the due date is the next business day. If a payment is mailed, the date of the U.S. postmark is considered the date of payment
- First Payment Due: April 15
- Second Payment Due: June 15
- Third Payment Due: September 15
- Fourth Payment Due: January 15 (of the following year)
- Estimated Taxes for Farmers and Fishermen
- If at least two-thirds of the taxpayer’s gross income in the current year comes from (or in the prior year came from) farming or fishing activities, the following rules apply:
- March 1 deadline: pays all tax owed AND FILES by March 1
- January 15 deadline: (called the “required annual payment”) by the January 15 if the farmer cannot file by March 1
Safe Harbor Rule for Higher-Income Earners
- Safe Harbor Rule for Higher-Income Taxpayers: If the taxpayer’s adjusted gross income was more than $150,000 ($75,000 if MFS), the taxpayer must pay the smaller of 90% of their expected tax liability for the current year or 110% (instead of the normal 100%) of the tax shown on their prior-year return to avoid an estimated tax penalty
Estimated Tax with Zero Liability in the Prior Year
- A U.S. citizen or U.S. resident is not required to make any estimated tax payments if they had zero tax liability in the prior year
Form W-4
- If a taxpayer wishes to change their withholding amounts, they must use Form W-4, Employee’s Withholding Certificate. The Form W-4 is not submitted to the IRS. Instead, it is
submitted to the taxpayer’s employer - The Form W-4V is used to withhold from Social Security
Form 2210
- To calculate an estimated tax penalty, or to request a waiver of the penalty, taxpayers should use Form 2210, Underpayment of Estimated Tax by Individuals, Estates and Trusts
Backup Withholding
- There are times an entity is required to withhold certain amounts from a payment and remit the amounts to the IRS. For example, the IRS requires backup withholding if a taxpayer’s name and Social Security number on Form W-9, Request for Taxpayer Identification Number and Certification, does not match its records. The current backup withholding rate is 24% for all U.S. citizens and legal U.S. residents
Relief from Joint Tax Liability
- In some instances, a spouse can be relieved of the tax, interest, and penalties on a joint return. When spouses file a joint return; they are both legally responsible for the entire tax liability. However, a taxpayer can file a claim for spousal relief under three different grounds:
- Innocent Spouse Relief
- Separation of Liability Relief
- Equitable Relief
Innocent Spouse
- Innocent Spouse Relief: This is when a joint return has understated tax liability due to “erroneous items” attributable to a taxpayer’s
spouse or former spouse. Erroneous items include income received by a spouse that is omitted from the return
Injured Spouse
- An “injured spouse” claim and “innocent spouse” relief have similar-sounding names, but they are entirely different. To be considered an injured spouse, a taxpayer must meet all of the following criteria:
- Have filed a joint return
- Have paid federal income tax or claimed a refundable tax credit
- All or part of the taxpayer’s refund was, or is expected to be, applied to his or her spouse’s past financial obligations, and
- Not be responsible for the debt
- A spouse who believes that he is entitled to a portion of the refund on a joint return can file Form 8379, Injured Spouse Allocation
Refund Claims & Amended Returns
- To claim a refund, a taxpayer must generally file an amended tax return (Form 1040X) within three years from the date the return was filed, or two years from the date the tax was paid, whichever is later
- If a claim is not filed within the statute period, a taxpayer generally, will not be entitled to a refund. However, if the taxpayer files an extension and files his or her original return prior to the October 15 extension deadline, the three-year period begins on the date that the taxpayer originally filed his or her return
Extended Statutes
- In some cases, a late-filed tax return and claiming a tax refund beyond the deadline will be honored. The IRS will consider many sound reasons with reasonable cause for failing to file a tax return, make a deposit, or pay tax when due. Sound reasons, if established, include:
- Fire, casualty, natural disaster or other disturbances
- Inability to obtain records
- Death, serious illness, incapacitation or unavoidable absence of the taxpayer or a member of the taxpayer’s immediate family.
- Several unique scenarios allow a taxpayer to request a refund beyond the “normal” deadline. These unique scenarios involve:
- A bad debt from worthless securities (up to seven years prior)
- A payment or accrual of foreign tax (up to ten years prior)
- A net operating loss carryback
- Exceptions for military personnel
- Taxpayers in federally declared disaster areas
- Taxpayers who have been affected by a terroristic or military action
Statute of Limitations for Assessment and Collection
- The IRS is generally required to assess tax within three years after the return is filed or, if filed early, the due date of the return. If a
taxpayer files pursuant to an extension, or files his tax return late, then IRS has three years from the actual filing date. - If a taxpayer never files a return, or a return is fraudulent, then there is no statute of limitations for an assessment of tax. The IRS has six years to assess tax on a return if a “substantial understatement” is identified, meaning that gross income was understated by more than 25%.
- The statute of limitations for IRS collection is ten years from the date tax is assessed. This is also called the Collection Statute Expiration Date (CSED). This ten-year period begins to run on the date of the tax assessment, not on the date of filing. So, for example, if the taxpayer owes when they file their tax return, the IRS will send a bill. The bill date is the assessment date. The IRS can attempt to collect unpaid taxes for up to ten years from the date the taxes are assessed
No Return Filed
If a taxpayer fails to file a return, the statute of limitation on assessment remains open indefinitely
Filing Status
- There are five filing statuses:
- Single
- MFJ
- MFS
- HOH
- QSS
- A taxpayer may be able to claim more than one filing status. Usually, the taxpayer will choose the filing status that results in the lowest tax
Single
- A taxpayer is considered single for the entire tax year if, on the last day of the tax year, he or she was:
- Unmarried,
- Legally separated under a decree of divorce or separate maintenance,
- Legally divorced
- STATE LAW governs whether a taxpayer is married or legally separated under a divorce or separate maintenance decree. Single filing status generally applies if the taxpayer is not married, divorced, or legally separated according to state law
Married Filing Jointly (MFJ)
- The “married filing jointly” status typically provides more tax benefits than filing a separate return. On a joint return, spouses report all of their combined income, allowable expenses, exemptions, and deductions. Spouses can file a joint return even if only one spouse had income.
- If one spouse does not wish to file jointly, then both spouses must default to MFS, (unless one qualifies for a different filing status).
- Live together as married spouses, or
- Live together in a common-law marriage recognized in the state where they now reside or in the state where the common law marriage began, or
- Live apart but are not legally separated or divorced, or
- Are separated under an interlocutory (not final) divorce decree.
- In addition, a widowed taxpayer may use the married filing jointly status and file jointly with their deceased spouse, if the taxpayer’s
spouse died during the year and the taxpayer has not remarried as of
the end of the year.
Married Filing Separately (MFS)
- The MFS status is for taxpayers who are married and either:
- Choose to file separate returns, or
- Do not agree to file a joint return.
- If one spouse chooses to file MFS, the other is forced to do the same, since a joint return must be signed by both spouses. The MFS filing status means the two spouses report their own income, exemptions, credits, and deductions on separate returns, even if one spouse had no income. This filing status may benefit a taxpayer who wants to be responsible only for
their own tax, or if it results in less tax than filing a joint return. - TYPICALLY, but not always, a married couple will pay more tax on a combined basis when filing separately, than they would by filing jointly.
MFS Rules
- Specific features of the MFS filing status include the following:
- The tax rates are generally higher at the same levels of taxable income than those applicable to MFJ.
- The exemption amount for the alternative minimum tax is half that which is allowed on a joint return.
- Various credits are either not allowed or are more limited than on a joint return.
- The capital loss deduction is limited to $1,500; half of what is allowable on a joint or single return.
- The standard deduction is half the amount allowed on a joint return and cannot be claimed if the taxpayer’s spouse itemizes deductions.
- Neither spouse can deduct student loan interest on an MFS return.
- Married taxpayers sometimes choose to file separate returns when one spouse does not want to be responsible for the other spouse’s tax obligations, or because filing separately may result in a lower total tax.
- For example, if one spouse has high medical expenses or a large
casualty loss, separate returns may result in a lower total tax liability because a lower adjusted gross income allows more expenses or losses to be deducted.
Amending Filing Status MFJ –> MFS
- There are rules for when married taxpayers are allowed to change their filing status. Although it is possible to amend a person’s filing status, there are strict rules for doing so.
- Taxpayers generally cannot change from a joint return to a separate return after the due date of the return. For example, if a married couple files a joint return, and subsequently decide they wanted to file separately instead, they would have only until April 15, (the due date of the original return) to file amended returns using the MFS filing status.
MFJ –> MFS: Exception
- A notable exception to this rule allows a personal representative for a deceased taxpayer to change from a joint return, elected by the surviving spouse, to a separate
return for the decedent for up to a year after the filing deadline.
MFS –> MFJ
- To change from separate returns to a joint return (MFS to MFJ), taxpayers must file an amended return using Form 1040X and may do so at any time within three years from the due date of the separate returns (not including extensions).
Head of Household (HOH)
- A taxpayer who qualifies to file as head of household will usually have a lower tax rate than a single or MFS taxpayer and will receive a higher standard deduction. The head of household status is available to taxpayers who meet all of the following requirements:
- The taxpayer must be single, divorced, legally separated, or “considered unmarried” on the last day of the year.
- The taxpayer must have paid more than half the cost of keeping up a home for the year.
- The taxpayer must have had a qualifying person living in their home for more than half the year. There are exceptions for temporary absences, as well as for a qualifying parent, who does not have to live with the taxpayer. This would include hospitalization and stays in a nursing home.
HOH Valid Expenses
- For the purpose of determining head of household filing status, valid household expenses used to calculate whether a taxpayer is paying more than half the cost of maintaining a home include:
- Rent, mortgage interest, property taxes
- Home insurance, repairs, and utilities
- Food eaten in the home
- Valid expenses do not include clothing, education, medical treatment, vacations, life insurance, or transportation. Welfare
payments are not considered amounts that the taxpayer provides to maintain a home.
Qualifying Person
- The qualifying person for HOH filing status must generally be related to the taxpayer either by blood, adoption, or marriage. However, a foster child also qualifies if the child was legally placed in the home by a government agency. For purposes of the head of household status, a “qualifying person” is defined as:
- A qualifying child,
- A married child who can be claimed as a dependent, or
- A dependent parent,
- A qualifying relative that meets certain relationship tests
- A taxpayer’s qualifying person may include: a child or stepchild, sibling or stepsibling, or a descendant of any of these. For example, a niece or nephew, stepbrother or stepsister, or grandchild may all be eligible as qualifying persons for the HOH filing status.
Qualifying Relationships
- An unrelated individual, and even certain family members, may still be considered a “qualifying relative” for dependency purposes but will not be a qualifying person for the HOH filing status.
- An example of someone who could be a qualifying relative, but not a qualifying person for the head of household filing status, are cousins.
- A cousin is not a close enough relative to be a qualifying child (unless the cousin is placed in the taxpayer’s home as a qualifying foster child). A cousin can be a qualifying relative, but only if the cousin lives with the taxpayer the entire year.
“Considered Unmarried” for HOH Status
- There are some instances where a taxpayer can be “considered unmarried” for tax purposes only. To be “considered unmarried” on the last day of the tax year, a taxpayer must meet all of the following conditions:
- File a separate return from the other spouse.
- Pay more than half the cost of keeping up a home for the tax year and maintain the home as the main residence of a qualifying child, stepchild, or foster child for more than half the year.
- Not live with a spouse in the home during the last six months of the tax year.
- Be able to claim an exemption for the child (although there is an exception for divorced parents).
Dependent Parents
- Dependent Parents: If a taxpayer’s qualifying person is a dependent parent, the taxpayer can file as HOH even if the parent does not live with the taxpayer. The taxpayer must pay more than half the cost of keeping up a home that was the
parent’s main home for the entire year. This rule also applies to a parent in a rest home. - A qualifying “parent” may be a stepparent, in-law, or grandparent who is related to the taxpayer by blood, marriage, or adoption.
Disregarded NRA Spouses
- A taxpayer who is married to a nonresident alien spouse may elect to file as HOH by “disregarding” the nonresident alien spouse. This is a unique rule that only applies to
taxpayers who are married to nonresident aliens. - This is true even if both spouses lived together throughout the year. The U.S. taxpayer must not elect to treat the nonresident alien spouse as a U.S. resident, and the taxpayer must have a qualifying child (or another qualifying dependent, such as a parent) to qualify for the
HOH status. - The taxpayer’s nonresident alien spouse cannot be a qualifying person for head of household purposes. The taxpayer must have another qualifying person and meet the other tests to be eligible to file as a head of household.
Qualifying Surviving Spouse (QSS)
- Qualifying Surviving Spouse (QSS) is the least common filing status. A qualifying surviving spouse receives the same standard deduction and uses the same tax brackets as married taxpayers who file jointly. In the year of the spouse’s death, a taxpayer can generally file a joint return.
- For each of the two years following the year of the spouse’s death, the surviving spouse can use the QSS filing status if he has a qualifying dependent and does not remarry. After two
years, the taxpayer’s filing status converts to single or HOH, depending upon which status applies. - However, if the surviving spouse remarries before the end of the year, the deceased spouse’s return must be filed MFS
(married filing separately).
QSS Rules
- To be eligible for the QSS filing status, the taxpayer normally must:
- Not have remarried before the end of the year.
- Have been eligible to file a joint return for the year the spouse died; (it does not matter if a joint return was actually filed).
- Have a qualifying child for the year. A qualifying child can be a child, adopted child, or a stepchild, but does not include a foster child for the purposes of this filing status.
- Have furnished over half the cost of keeping up the qualifying child’s home for the entire year.
Annulment
- Annulment is a legal procedure for declaring a marriage null and void. If a taxpayer obtains a court decree of annulment that holds no valid marriage ever existed, the couple is considered
unmarried even if they filed joint returns for earlier years. - Unlike divorce, an annulment is retroactive. Taxpayers who have annulled their marriage must file amended returns (Form 1040X),
claiming single (or head of household status, if applicable) for all the tax years affected by the annulment that are not closed by the
statute of limitations. - Fraud is the most common basis for annulment petitions, but depending on the jurisdiction, other legal reasons for an
annulment include bigamy, forced marriage, impotence, undisclosed infertility or sterility, and mental incompetence.
Determining Residency for Tax Purposes
- To file an accurate tax return, a taxpayer is considered a resident or a nonresident. For IRS purposes, an “alien” is an individual who is not a U.S. citizen. Aliens are further classified as “nonresident” aliens and “resident” aliens.
- Residency status is important because these taxpayers are taxed in different ways:
- Resident aliens are generally taxed on their worldwide income, the same as U.S. citizens.
- Nonresident aliens are taxed only on their income from sources within the United States and on certain income connected with the conduct of a trade or business in the U.S.
- Dual-status aliens are those that are both nonresident and resident aliens during the same tax year. Different rules apply for the part of the year a taxpayer is a U.S. resident and the part of the year the taxpayer is a nonresident. The most common dual-status tax years are the years of arrival and departure.
Dual Status Alien
A dual-status return is cannot be
e-filed. Dual status aliens file a
combined tax return including a
Form 1040 (resident income tax
return) and a Form 1040NR
(nonresident alien income tax
return)
Tax Residency Tests
- Residency for IRS purposes is not the same as legal immigration status. Do not confuse residency for federal tax purposes with:
- Immigration residency
- Residency requirements for earning a degree, etc.
- Residency requirements for state income taxes
- An individual may be considered a U.S. resident for tax purposes, based upon the time spent in the United States, regardless of immigration status.
- A nonresident alien could be someone who lives outside the U.S., and simply invests in U.S. property or stocks, and is therefore required to file a tax return to correctly report their U.S. income.
Green Card Test
- A taxpayer is considered a nonresident alien for tax purposes unless they meet at least one of two tests: the green card test or the substantial presence test.
- Green Card Test
- An alien who has been present in the U.S. any time during a calendar year as a lawful permanent resident may opt to be treated as a resident alien for the entire calendar year.
Substantial Presence Test
- Substantial Presence Test: An alien without a green card is considered a U.S. resident for tax purposes only if they meet the substantial presence test for the calendar year. To meet this test, they must be physically present in the United States for at least:
- 31 days during the current tax year (2023), and
- 183 days during the three-year period, which includes the current year (2023) and the two years immediately preceding the current
year (2021 and 2022).
- For purposes of the 183-day requirement, all the days present in the current year are counted, along with:
- 1/3 of the days present in the previous year (i.e., 2022), and
- 1/6 of the days present in the second year before the current year (i.e., 2021).
- A taxpayer that does not meet either the green card test or the substantial presence test is considered a nonresident alien for tax
purposes and is subject to U.S. income tax only on their U.S.-source income
Exempt Individuals
- Numerous exceptions are considered when counting days for the substantial presence test. Is an exempt individual. Exempt individuals include aliens who are:
- Foreign government officials in the U.S. temporarily under an “A” or “G” visa (such as foreign ambassadors and other important diplomats);
- Teachers on temporary visas; visiting scholars or researchers (scholars are exempt from the substantial presence test for two years); and au pairs on a J-1 visa;
- Foreign students on temporary visas who do not intend to reside permanently in the U.S. (foreign students are exempt from the substantial presence test for five years).
- In addition, noncitizens who pass the substantial presence test can still be deemed a nonresident alien if they claim a “closer connection” to their home country (for example this is commonplace for Canadian snowbirds).
International Students
- International students holding specific visas are exempt from the substantial presence test for the first five calendar years they are in the U.S.
- The five calendar years need not be consecutive. Any part of a calendar year in which the student is present in the U.S.
counts as a full year. - Nonresident Aliens in F-1 or J-1 visas do not have to pay Social Security tax or Medicare Tax. For example, if an international student’s very first F-1 or J-1 entry date to the U.S. was in 2018, their five exempt years will be 2018-2022.
The student will become a Resident Alien for tax purposes for tax year 2023. Once a person becomes a U.S. resident alien for tax purposes, they will be required to pay Social Security tax and Medicare tax on their earnings.
Tax Residency through Marriage
- A nonresident alien who does not meet the substantial presence test and does not have a green card, may still elect to be treated as a resident for tax purposes if he or she is married to a U.S. citizen or resident. This election can be
made only if:- At the end of the year, one spouse is a nonresident alien, and the other is a U.S. citizen or resident, and
- Both spouses agree to file a joint return and treat the nonresident alien as a resident alien for the entire tax year.
Rules for Dependents
- Personal and dependency exemptions are suspended (reduced to $0) until tax year 2025. However, the ability to claim a dependent can make taxpayers eligible for other tax
benefits. - Dependents are either a “qualifying child” or a “qualifying relative” of the taxpayer. Examples of dependents include a child, stepchild, brother, sister, or parent.
Primary Tests for Dependency
- In order to determine if a taxpayer can claim a dependent, there are three primary tests:
- Dependent taxpayer test: A person who may be claimed as a dependent by another taxpayer, may not claim anyone as a dependent on his or her own tax return.
- Joint return test: If a married person files a joint return, that individual normally cannot be claimed as a dependent by another taxpayer.
- Citizenship or residency test: A dependent must be a citizen or resident of the United States or a citizen or resident of Canada or
Mexico (with an exception for foreign-born adopted children).
- NOTE: Both “qualifying children” and “qualifying relatives” must first meet all of the primary dependency requirements already specified: the dependent taxpayer, joint return, and citizenship or residency tests. If these three tests are met, the person is a dependent.
Exception: Joint Return Test
- A taxpayer is generally not allowed to claim a dependent if that person files a joint return with his or her spouse. There is only one
narrow exception to this test. The joint return test does not apply if the joint return is filed by the dependent only to claim a refund, and neither spouse would have a tax liability, even if they filed separate returns.
Qualifying Child
- The tests for a “qualifying child” are more stringent than the tests for a “qualifying relative.” There are five tests for a qualifying child:
- Relationship Test
- Age Test
- Residency Test
- Support Test
- Tiebreaker Test (for a qualifying child of more than one person)
1 Relationship Test
- The qualifying child must be related to the taxpayer by blood, marriage, or legal adoption. Qualifying children include:
- A child, stepchild, or adopted child.
- A sibling, half-sibling, or stepsibling (includes; half-brother, half-sister, stepbrother, etc.)
- A descendant of one of the above (such as a grandchild, niece, or nephew)
- A foster child
2 The Age Test
- In order to be a qualifying child, the dependent must be:
- Under the age of 19 at the end of the tax year, or
- Under the age of 24 at the end of the tax year and a full-time student, or
- Permanently and totally disabled at any time during the year, regardless of age.
- A child who is claimed as a dependent must be younger than the taxpayer who is claiming them, except in the case of dependents who are disabled.
3 Residency Test
- A qualifying child must live with the taxpayer for more than half the tax year (over six months). The taxpayer’s home is any location where they regularly live; it does not need to be a traditional home. For example, a child who lived with the taxpayer for over half the year in a homeless shelter meets the residency test.
- In most cases, because of the residency test, a child is automatically the qualifying child of the custodial parent. However, exceptions to the residency test apply for children of divorced parents, kidnapped children, children who were born or died during the year, and temporary absences (such as for college, hospitalization, or a summer camp).
- A “temporary absence” includes illness, college, vacation, military service, institutionalized care for a child who is permanently and totally disabled and incarceration in a juvenile facility. It must be reasonable to assume that the child will return to the home after the temporary absence.
4 Support Test
- A qualifying child cannot provide more than one-half of his or her own support. State benefits provided to a person in need, such as
welfare, food stamps, or subsidized housing, are generally considered support provided by the state. - Foster parents may claim a foster child, if the child is legally placed in their home by the courts or a government agency. Payments received from a child placement agency for the support of a foster child are considered “support” provided by the agency, rather than support provided by the child.
- However, if a child receives Social Security benefits (like survivor benefits), and uses them for his or her own support, the benefits are considered to be provided by the child.
- A full-time student does not take scholarships (whether taxable or nontaxable) into account when calculating the support test.
Definition of “Support”
- NOTE: The definition of “support” includes only income that is actually used for living expenses. A person’s own funds are not “support” unless they are actually spent for support. For example, if a child earns income that is saved in a bank account rather than spent on the child’s living expenses, the amounts saved are not included in the support test.
5 Tie-Breaker Test
- Only one person can claim a qualifying child, even if the child qualifies for more than one person. If more than one taxpayer attempts to claim the same child under the normal dependency rules, the tiebreaker rules apply, meaning the child is treated as a qualifying child in the following sequence:
- By the child’s parents if they file a joint return.
- By the parent, if only one of the taxpayers is the child’s parent.
- By the parent with whom the child lived the longest during the year.
- By the parent with the highest AGI, if the child lived with each parent for the same length of time during the tax year.
- By the taxpayer with the highest AGI, if neither of the child’s parents can claim the child as a qualifying child.
- By a taxpayer with a higher AGI than either of the child’s parents who can also claim the child as a qualifying child but does not.
Residency Trumps Everything
- The tie-breaker test applies when two taxpayers attempt to claim the same child, but all of the primary tests for dependency still apply. Many times, these cases will go into audit, or even to litigation in the
U.S. Tax Court. - Based on U.S. Tax Court case Griffin v. Comm’r. The Tax Court held that a child’s aunt was entitled to dependency exemption and all the tax credits that go with claiming the children based on the time they spent living with her, which was determined by the court to be more than half the year.
Qualifying Relatives
- A person who is not a qualifying child may still qualify as a dependent under the rules for qualifying relatives. Even an individual who is not a family member can be a qualifying relative. Unlike a qualifying child, a qualifying relative can be any age.
- The tests for a qualifying relative are applied only when the tests for qualifying child are not met. To be claimed as a qualifying relative, the dependent must meet the following four tests:
- Not a qualifying child test
- Member of household or relationship test
- Gross income test
- Support test
1 Not a Qualifying Child of Someone Else Test
- If a child is already a qualifying child for any other taxpayer, he or she cannot also be a qualifying relative of another taxpayer. A taxpayer cannot claim an individual who can be
claimed as a dependent on another tax return.
2 Relationship Test
- A dependent that is not related to the taxpayer must have lived with the taxpayer the entire tax year in order to meet the member of household or relationship test.
- However, a family member who is related to the taxpayer in any of the following ways does not have to live with the taxpayer to meet this test:
- A child, stepchild, foster child, or descendant of any of them (for example, a
grandchild) - A sibling, stepsibling, or half-sibling
- A parent, grandparent, stepparent, or another direct ancestor (but not a foster parent)
- A niece or nephew, son-in-law, daughter-in-law, father-in-law,
mother-in-law, brother-in-law, or sister-in-law
- A child, stepchild, foster child, or descendant of any of them (for example, a
- A taxpayer may not claim a housekeeper or other household employee as a dependent, even if the employee lives with the taxpayer all year.
Relationships after Death or Divorce
- Any relationship that is established by marriage does not end as a result of death or divorce. For example, if a taxpayer supports his mother-in-law, he can continue to claim her as a dependent even if he and his ex-spouse are
divorced or if he becomes widowed. - Treasury Regulation Section 1.152-2(d) currently provides that “the relationship of affinity once existing will not terminate by divorce or death of spouse.”
3 Gross Income Test
- To meet the gross income test, a qualifying relative cannot earn more than the “deemed exemption” amount, which is $4,700 in 2023. For the purposes of this test, “gross income”
includes all income in the form of money, property, and services that are not exempt from tax.
4 Support Test
- To claim an individual as a qualifying relative, the taxpayer must provide more than one-half of the dependent’s total support during the
year. - Support includes: food, clothing, shelter, education, medical and dental care. It also includes amounts from Social Security and welfare payments, even if that support is nontaxable. Support can include the fair market value of housing. Note that this “support test” is very different from the one for a qualifying child.
Special Rules for Divorced and Separated Parents
- Special rules apply to divorced or separated parents. In most cases, the child is the qualifying child of the custodial parent. However, a custodial parent may permit the noncustodial parent to claim the child. The noncustodial parent must attach Form 8332, Release/Revocation of Release of Claim to Exemption for Child by Custodial Parent, to his or her tax return.
- This rule is an exception to the normal residency test for a qualifying child. It does not apply to the determination of head of household filing status or to eligibility for the Earned Income Tax Credit.
- The EITC and HOH filing status can be claimed only by the custodial parent, even if the noncustodial parent claims the child.
Multiple Support Agreements
- Under a multiple support agreement, family members together must pay more than half of the person’s total support, but no one member individually may pay more than half.
- Taxpayers use Form 2120, Multiple Support Declaration, to report a multiple support arrangement.
- The taxpayer who claims the dependent must provide more than 10% of the person’s support. Only one family member can claim a
dependent in a single year, but different qualifying family members can agree to claim the dependent in other years.
Unit 2
Income and Assets
Receipt of Income - In General
- The Internal Revenue Code (IRC) describes types of income that are taxable and nontaxable.
- Federal tax law sets forth that all income is taxable unless it is specifically excluded. An exclusion is not the same as a deduction, and it is important to understand the distinction
because some deductions and credits are phased out as a taxpayer’s gross income increases. - Excluded income, on the other hand, retains its nontaxable character without regard to the amount of the taxpayer’s gross income. Most types of excluded income do not have to
be reported on a tax return, although there are some notable exceptions, like municipal bond interest.
Calculating Taxable Income
- Gross income is all income a taxpayer receives in the form of money, goods, property, and services that are not exempt from tax. In addition to wages, salaries, commissions, tips, and self-employment income, gross income includes other forms of compensation, such as interest, dividends, capital gains, taxable fringe benefits, and stock options.
- Next, the taxpayer calculates their adjusted gross income (AGI) by subtracting from gross income certain specific deductions or adjustments. Examples of some of these “for AGI” (commonly referred to as “above the line”) deductions include certain IRA contributions,
certain expenses for self-employed individuals, deductible alimony payments, and moving expenses. The amount of a taxpayer’s AGI is
important because it helps determine eligibility for certain deductions and credits.
Earned Income vs Unearned Income
- Earned income such as wages, salaries, tips, professional fees, or self-employment income is received for services performed. Earned income is generally subject to Social Security and Medicare taxes (also called FICA taxes).
- Unearned income includes interest, dividends, retirement income, taxable alimony, and disability benefits. Investment income and other unearned income are generally not
subject to FICA/payroll/SE taxes. The amount of taxable income is used to determine the taxpayer’s gross income tax liability before applicable credits.
Constructive Receipt of Income
- The doctrine of constructive receipt requires that cash-basis taxpayers be taxed on income when it becomes available and is not subject to substantial limitations or restrictions, regardless of whether it is actually in their physical possession. Income received by an agent for a taxpayer is constructively received in the year the agent receives it.
- If there are SIGNIFICANT RESTRICTIONS on the income, or if the income is not accessible to the taxpayer, it is not considered to have been constructively received. According to the IRS
constructive receipt requires that an amount credited to an individual’s account be subject to “unqualified demand.”
“Claim of Right” Doctrine
- A Claim of Right occurs when a taxpayer reported income as being taxable in one year, but then has to repay more than $3000 of that income back in a future year.
- The tax treatment of the repayment differs based on the type of income. If the taxpayer is self-employed, and if in the prior year it had been included as self-employment income, the repayment is deducted on Schedule C by reducing income in the year the
amounts were repaid. - However, if the income was previously reported as wages, taxable unemployment compensation, Social Security, or other nonbusiness income, the tax treatment is different. If there is a dispute and income is later repaid, the repayment is not deductible in the year repaid unless the repayment is over $3,000.
- If the amount repaid was $3,000 or less, the Claim of Right under IRC Section 1341 does not apply. See IRS Publication 525, under
“Repayments Under Claim of Right.”
Self-Employed Taxpayers
- Self-employment income is earned by taxpayers who work for themselves. A taxpayer who has self-employment income of $400 or more in a year must file a tax return and report the earnings to the IRS.
- Taxpayers who are independent contractors usually receive Form 1099-NEC from their business customers showing the
income they were paid for the year (if $600 or more). - The amounts reported on Forms 1099-NEC, along with any other business income, are reported by most self-employed individuals on Schedule C, Profit or Loss from Business, of Form 1040.
- Self-employed farmers report their earnings on Schedule F.
Self-Employment Income
- Self-employment income also includes:
- Income of ministers, priests, and rabbis for the performance of services such as baptisms and marriages.
- The distributive share of trade or business income allocated by a partnership to its general partners. The income is reported to the individual partners on Schedule K-1 (Form 1065).
- A taxpayer does not have to conduct regular full-time business activities to be considered self-employed. A taxpayer may have a side business in addition to a regular job, and this is also considered self-employment.
Self-Employment Tax
- Self-employment tax (SE tax) is imposed on self-employed individuals in a manner similar to the Social Security and Medicare taxes that apply to wage earners. Self-employment tax is calculated on IRS Schedule SE, Self-Employment Tax.
- More Than One Business: If a taxpayer owns more than one business, he must net the profit or loss from each business to determine the total earnings subject to SE tax.
- However, married taxpayers cannot combine their income or loss from self-employment to determine their individual earnings subject to SE tax.
Employee Compensation and Worker Classification
- Wages, salaries, bonuses, tips, and commissions are compensation received by employees for services performed. Employee compensation is taxable income to the
employee and a deductible expense for the employer. - For federal tax purposes, the IRS classifies “workers” in two broad categories: employees or independent contractors. These workers are taxed in different ways, and businesses must identify the correct classification for each individual to whom it makes payments for services.
Employee Misclassification
- The general rule is that an individual is an independent contractor if the payer has the right to control or direct only the result of the work, not what will be done and how it will be
done. - If a worker receives a Form 1099-NEC, but believes that they are an employee and should have received a Form W-2 instead, they can file Form SS-8, Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding with the IRS, and if a determination is made that they are an employee, they will file Form 8919, Uncollected Social Security and Medicare Tax on Wages, with their tax return.
Tip Income
- Tips received by food servers, baggage handlers, hairdressers, and others for performing services are taxable income. An
individual who receives $20 or more per month in tips must report the tip income to their employer. An employee who receives less than $20 per month in tips while working one job does not have to report the tip income to their employer. - Tips of less than $20 per month are exempt from Social Security and Medicare taxes, but are still subject to federal income tax.
- An employee who does not report all of their tips to their employer generally must report the tips and related Social Security and Medicare taxes on his Form 1040. Form 4137, Social Security and Medicare Tax on Unreported Tip Income, is used to compute the additional tax.
- Noncash tips (for example, concert tickets, or other items) do not have to be reported to the employer, but they must be reported and included in the taxpayer’s income at their fair market value.
Taxable & Nontaxable Fringe Benefits
- Employers often offer fringe benefits to employees; common fringe benefits include health insurance, retirement plans, and parking passes. Although most employee fringe benefits are nontaxable, some benefits must be reported on the employee’s Form W-2 and included in their taxable income.
Combat Pay
- Combat Pay and Veterans’ Benefits: Wages earned by military personnel are generally taxable. However, there are several special rules for military personnel regarding taxable
income. Combat zone wages (combat pay) are not taxable income. - Hazardous duty pay is also excludable for certain military personnel. Enlisted personnel who serve in a combat zone for any part of a month may exclude their pay from tax. For
officers, the pay is excluded up to a certain amount, depending on the branch of service. - Similarly, veterans’ benefits paid by the Department of Veterans Affairs to a veteran or his or her family are not taxable if they are for education (the GI Bill), training, disability compensation, work therapy, dependent care
assistance, or other benefits or pension payments given to the veteran because of disability.
Medicare Waiver Payments
- Medicare waiver payments are also called “difficulty-of-care” payments. Payments to a taxpayer for home-care services provided to a disabled individual living in the same residence may be excluded from gross income. The exemption applies to individuals who provide care in their home, regardless of who owns the home. The taxpayer does not have to be related to the disabled individual, although generally this is the case.
- Qualified waiver payments may be excluded from income only when the care provider and the care recipient reside in the same home. When the care provider and the care recipient do not live together in the same home, the Medicare waiver payments may not be excluded from gross income.
- Taxpayers who receive these payments may choose to include them in their income for refundable credit purposes due to Feigh v. Commissioner.
- In addition, under the SECURE Act, taxpayers can use them to fund an IRA, but since the contributions come from amounts excluded from tax, they are treated as nondeductible contributions.
Disability Payments
- There are several types of disability payments, and the taxability of the income depends on several factors. Some types of disability-related payments are given to workers that
are not taxable at all. - Worker’s compensation is one such example. Worker’s compensation should not be confused with disability insurance, sick pay, or unemployment compensation; it is a type of benefit that only pays workers who are injured on the job. Worker’s compensation is paid to a taxpayer under a worker’s compensation act or another state statute. The amounts are always exempt from tax.
- Workers’ compensation is a type of mandatory business insurance, meaning most large and mid-sized employers are required to have coverage for their employees.
Disability Insurance Payments
- A taxpayer may also receive long-term disability payments as a result of an insurance policy. As a general rule, long-term disability
payments from an insurance policy are excluded from income if the taxpayer pays the premiums for the policy. - If an employer pays the insurance premiums, the employee must report the payments as taxable income. If both an employee and the
employer have paid premiums for a disability policy, only the employer’s portion of the disability payments would be reported as
taxable income.
Disability Retirement Benefits
- Disability retirement benefits are TAXABLE AS WAGES if a taxpayer retired on disability before reaching the minimum retirement age. The benefit is usually based on the employee’s final average earnings and their years of actual service. Once the taxpayer reaches retirement age, the payments are no longer taxable as wages. They are taxable as pension income.
- This type of disability retirement benefit is offered to most Federal government workers and U.S. Postal Service employees. To apply for this benefit, the employee’s disability generally must have caused them to discontinue working.
Veterans Disability Benefits
- Veterans disability benefits (also called VA Disability Compensation) are a type of disability benefit paid specifically to a veteran for disabilities that are service-connected, which means the injury or disease linked to their military service. Veterans disability benefits are exempt from taxation if the veteran was terminated through separation or discharged
under honorable conditions. The VA typically does not issue Form W-2, Form 1099-R, or any other tax-related document for
veterans’ disability benefits.
Life Insurance Payments
- Life insurance payouts generally are not taxable to a beneficiary if the payment was the result of the death of the insured. This is true even if the proceeds were paid under an accident or health insurance policy. However, interest income received as a result of life insurance proceeds (for example, in the form of an annuity) is usually taxable.
- A terminally ill person may receive a viatical settlement. In this case, the funds are tax-free. A “viatical settlement” when the policyholder is deemed to be terminally or chronically ill and executes a “deemed sale” of their life insurance policy. As long as the taxpayer has proof from a physician that they have a life expectancy of 24 months or less, the sale of their life insurance policy is treated as a viatical settlement and is
tax-free.
Investment Income
- Investment income can come from many different sources.
- Taxpayers who deposit cash or invest in securities such as stocks, bonds, and mutual funds may earn income from interest, dividends, and capital appreciation.
- Other types of income from investments, such as capital gains resulting from sales, are covered later.
Interest Income
- Interest is a form of income that may be earned from deposits, such as in bank and money market accounts, notes receivable, and investments in instruments such as bonds. Some interest income is taxable, and some is not.
- Certain distributions, commonly referred to as dividends, are actually reported as taxable interest. These include “dividends” on deposits or share accounts in cooperative banks, credit unions, domestic savings and loan associations,
and mutual savings banks. - Interest income is generally reported to the taxpayer on Form 1099-INT by the financial institution or another payor if the amount of interest is $10 or more for the year.
- If taxable interest income exceeds $1,500, the taxpayer must report the interest on Schedule B, Interest and Ordinary Dividends.
Bank Gifts and Rebates
- Gift for Opening a Bank Account: If a taxpayer receives noncash gifts or services for making deposits or for opening an account in a savings institution, the value of the gift may have to be reported as interest. The value of the gift is
determined by the cost of the gift or service to the financial institution. - A cash bonus for opening a new checking or credit card account is also taxable interest. However, rewards earned on credit and debit card purchases are generally not taxable
income. Most major airlines also offer frequent flyer programs under which passengers accumulate miles for each flight. - The IRS generally views rewards as “rebates” and not taxable income. The same is true for customer loyalty programs like grocery store discount cards, punch cards that provide a
price reduction after a number of purchases, and discounts for opening a store credit card.
Tax Exempt Interest
- Interest earned on debt obligations of state and local governments (also commonly called muni bonds or municipal bonds) is generally exempt from federal income tax but may be subject to income taxes by state and local governments. However, interest on federally guaranteed state and local obligations is generally taxable.
- Also, even if interest on an obligation is nontaxable, the taxpayer may need to report a capital gain or loss when the investment is sold. The taxpayer’s Form(s) 1099-INT may include both taxable and tax-exempt interest. Tax-exempt interest must be reported on Form 1040, even though it is not taxable.
- If a taxpayer borrows money to buy investments that generate tax-free income, the interest is not deductible as investment interest.
Dividend Income
- A dividend is a distribution of cash, stock, or other property from a corporation or a mutual fund. Most corporations pay dividends in cash. The payor will generally use Form 1099-DIV
to report dividend income to taxpayers. If a taxpayer does not receive Form 1099-DIV from a payor, the taxpayer must still report all taxable dividend income. - Generally, if a taxpayer’s total dividend income is more than $1,500, it must be reported on Schedule B, Interest and Ordinary Dividends. Otherwise, it can be reported directly on Form 1040.
- Dividends are not subject to employment taxes. The maximum rate on long-term capital gains and qualified dividends is 20%, regardless of the taxpayer’s individual tax bracket.
- However, higher-income taxpayers may also be subject to the Net Investment Income Tax (NIIT) on long-term capital gains and qualified dividends (the NIIT is covered in detail later).
Nondividend Distributions
- Distributions that are not paid out of earnings and profits are nondividend distributions. They are considered a recovery or return of capital and therefore are generally not taxable. However, these distributions reduce the taxpayer’s basis in the stock of the corporation.
- Once the basis is reduced to zero, any additional distributions are capital gains and are taxed as such. Nondividend distributions are reported in Box 3 of Form 1099-DIV.
Stock Dividends and Stock Distributions
- A stock dividend is a distribution of stock, rather than money, by a corporation to its own shareholders. A stock dividend is generally not a taxable event and does not affect the shareholder’s income in the year of distribution because the stockholder is not actually receiving any money, and all shareholders increase their total number of shares pro-rata.
- When a stock dividend is granted, the total basis of the shareholder’s stock is not affected, but the basis of individual shares is adjusted by the inclusion of the newly-issued shares.
- If a shareholder has the option to receive cash instead of stock, the stock dividend is taxable in the year it is distributed.
Mutual Funds
- A mutual fund is an investment strategy that allows investors to pool their money to invest in stocks, bonds, and other securities. The combined holdings of stocks, bonds, or other assets the fund owns are known as its “portfolio.” Mutual funds are professionally
managed by a portfolio manager. Mutual funds generally distribute all of their ordinary income to shareholders by the end of the year to obtain favorable tax treatment. - A taxpayer who receives mutual fund distributions during the year will also receive Form 1099-DIV, identifying the types of
distributions received. - Ordinary dividends are the most common type of distribution from a mutual fund; these dividends are taxable as ordinary income.
- Capital gain distributions from a mutual fund are always treated as long-term, regardless of the actual period the mutual fund investment is held. Distributions from a mutual fund investing in tax-exempt securities are tax-exempt interest and retain their tax-exempt character for the payee.
Declared Dividends
- If a mutual fund or Real Estate Investment Trust (REIT) declares a dividend payable to shareholders in October, November, or December, but actually pays the dividend during January of the following year, the shareholder is considered to have received the dividend on December 31 of the prior tax year
and must report the dividend in the year it was declared.
Constructive Dividends
- Certain transactions between a corporation and its shareholders may be regarded as constructive dividends or constructive distributions. In general, constructive distributions (also called “constructive dividends”) are assessed under audit, and they can have very negative consequences for the corporation as well as to the shareholder.
- They may be considered dividends and therefore taxable to the shareholders and non-deductible to the corporation.
Examples of Constructive Dividends
- Payment of personal expenses: If a corporation pays personal expenses on
behalf of an employee-shareholder, the amounts should be classified as a distribution, rather than expenses of the corporation. - Unreasonable compensation: If a corporation pays an employee-shareholder an unreasonably high salary considering the services actually performed, the excessive part of the salary may be treated as a distribution.
- Unreasonable rents: If a corporation rents property from a shareholder and the rent is unreasonably higher than the shareholder would charge an unrelated party for the use of the property, the excessive part of the rent may be treated as a distribution. Conversely, if a corporation rents property to a shareholder and the rent is unreasonably low, the discounted portion of the rent could be treated as a distribution as well.
- Cancellation of a shareholder’s debt: If a corporation cancels a shareholder’s debt without repayment by the shareholder, the amount canceled may be treated as a distribution.
- Property transfers for less than FMV: If a corporation transfers or sells property to a shareholder for less than its FMV, the excess may be treated as a distribution.
- Below-market or interest-free loans: If a corporation gives a loan to a shareholder on an interest-free basis or at a rate below the applicable federal rate, the uncharged interest may be treated as a distribution.
Assets
- Much of tax law deals with the taxation of assets. In order to calculate gains and losses from the sale or other disposition of an asset, you need to be able to properly classify the asset first. There are two main types of assets: real property and personal property.
- “Real property” is real estate. Real property includes land and anything permanently attached to it. Examples include: buildings, farmland, personal homes, commercial buildings, residential rentals, and
subsurface mineral rights. - “Personal property” is anything other than real estate. Personal property includes: furniture, equipment, vehicles, household goods, collectibles, and even livestock. It also includes intangible assets, such as corporate stock, trademarks, cryptocurrency, and copyrights. The tax treatment of an asset also varies based on whether the asset is personal-use, business property, or investment property.
- Note: Do not get the term “personal property” confused with “personal-use property.” The term “personal property” is an accounting and legal term which describes all movable assets, whether they are used in a business or not. “Personal-use” property refers to any property
that is used personally by the taxpayer and not used in a trade, business, or for investment.
Basis in General
- To correctly calculate gains and losses, you must also understand the concept of “basis.” The initial basis of an asset is usually its cost. However, there are instances in which basis is determined based upon the fair market value of the asset when acquired by the taxpayer, rather than its cost, typically when property is acquired by inheritance and sometimes
by gift. The basis of an asset may include:- Sales taxes charged during the purchase
- Freight-in charges and shipping fees
- Installation costs and testing fees
- Delinquent real estate taxes that are paid by the buyer of a property
- The cost of any major improvements to the property
- Legal and accounting fees for transferring an asset
- Legal fees for obtaining title to a property
- All of these costs will increase an asset’s basis. The result of these adjustments to the basis is the “adjusted” basis.
Depreciation
- Depreciation is an income tax deduction that allows a business to recover the cost or basis of property used in the business over time. Depreciation decreases the basis of an asset, usually over several years
- Some types of property, such as land, cannot be depreciated. Most other types of tangible property, such as buildings, machinery, vehicles, furniture, and equipment, are
depreciable. - Study Note: Depreciation is an important accounting concept, so it is tested most often on Part 2: Businesses of the EA exam. For Part 1 of the EA exam, test-takers must understand depreciation primarily in the context of residential rental property. Most residential rental property is depreciated over 27.5 years. Only the value of the building can be depreciated, never the land.
Dispositions & Holding Period
- In order to correctly report a taxable gain or loss related to the disposition of an asset, a taxpayer needs to identify:
- Whether the asset is personal-use or used for business or investment;
- The asset’s basis or adjusted basis;
- The asset’s holding period:
- Short-term property is held for one year or less.
- Long-term property is held for more than one year (at least a year, plus one day).
- The proceeds from the sale.
Basis of Real Estate
- The basis of real estate usually includes a number of costs in addition to the purchase price. If a taxpayer purchases real property (such as land or a building), certain fees and other expenses are automatically included in the cost basis. The transaction might include real estate taxes the seller owed at the time of the purchase. If delinquent real estate taxes are
paid by the buyer, those amounts must be added to the property’s basis.
Construction Costs
- If a property is CONSTRUCTED rather than PURCHASED, the basis of the property includes all the expenses of construction. This includes the cost of payments to contractors, building
materials, and inspection fees. Demolition costs and other costs related to the preparation of land prior to construction must be added to the basis of the land, rather than to any buildings constructed on it later.
Basis Other than Cost
- Property in Exchange for Services: If a taxpayer receives property in payment for services, he must include the property’s FMV in income, and this becomes his basis in the
property. If two people agree on a cost for services beforehand, the agreed-upon cost may be used to establish the amount included as income and as the asset’s basis.
Basis of Securities
- A taxpayer’s basis in securities (such as stocks or bonds) is usually the purchase price plus any additional costs (e.g., brokers’ commissions, settlement fees).
- When taxpayers sells securities, their investment brokers should provide them with Form 1099-B, Proceeds from Broker and Barter Exchange Transactions, showing the proceeds of the sale. The IRS also receives a copy of Form 1099-B.
- If Form 1099-B does not identify a taxpayer’s basis in the sold securities, the taxpayer must provide this information from their own records. If a taxpayer cannot provide evidence of their basis in an asset sold, the IRS may deem the basis to be zero.
Property Transfers in a Divorce
- The basis of property transferred by a spouse (or ex-spouse, if the transfer is due to divorce) is the same as the spouse’s adjusted basis. Generally, there is no gain or loss recognized
on the transfer of property between spouses (or between former spouses if the transfer is because of divorce). - For property transfers related to a divorce, the transfer generally must occur within one year after the date the marriage ends. This nonrecognition rule applies even if the transfer was in exchange for cash, the release of marital
rights, the assumption of liabilities, or other financial considerations.
Basis of Gifted Property
- The basis of property received as a gift is determined differently than property that is purchased or inherited. The taxpayer must know the donor’s adjusted basis in the property when it was gifted, its fair market value on the date of the gift, and the amount of gift tax the donor paid on it, (if any).
- The concept of “fair market value” is important when calculating any capital gains tax liability on a gift, so it’s important to know how the basis and FMV is determined.
- Generally, the basis of gifted property for the donee is equal to the donor’s adjusted basis. This is called a “transferred basis.” For example, if a father gives his son a car and the father’s basis in the car is $2,000, the basis of the vehicle remains $2,000 for the son.
- The holding period of the gift would also transfer to the donee.
Gifted Property
- In situations where the fair market value of the property on the date of the gift is less than the transferred basis, the donee’s basis for gain is the transferred basis.
- However, if the donee reports a loss on the sale of gifted property where the fair market value of the property on the date of the gift is less than the transferred basis, his basis is the
FMV of gifted property on the date of the gift. - The sale of gifted property can also result in no gain or loss. This happens when the sale proceeds are greater than the gift’s FMV but less than the transferred basis in situations where the fair market value of the property on the date of the gift is less than the transferred basis.
Basis of Inherited Property
- The basis of inherited property is treated very differently for tax purposes. In most cases, the basis is the FMV of the property on the date of the decedent’s death, regardless of what the deceased person paid for the property or the
adjusted basis of the property right before death. - In addition, when inherited property is sold by the beneficiary, it is deemed to have a long-term holding period, regardless of how long the beneficiary held it.
- When inherited property is sold by a beneficiary, the gain will be calculated based on the change in value from the date of death. This usually results in a beneficial tax situation for anyone who inherits property because the taxpayer generally gets an increased or “stepped-up” basis.
Stepped-Down Basis
- However, there are cases in which this rule can work against taxpayers. Although the value of most property such as stocks, collectibles, and bonds generally increases over time, there are also instances in which a property’s value drops. This creates a “stepped-down” basis.
Alternate Valuation Date
- Although the basis of an estate for estate tax purposes is usually determined on the date of death, a special rule allows the personal representative of the estate to elect a different
valuation date of six months after the date of death. This is known as the alternate valuation date. - To elect the alternate valuation date, the estate’s value and related estate tax must be less than they would have been on the date of the taxpayer’s death. If the alternate valuation date has been elected for the estate, the basis for inherited assets is normally the fair market value of the assets six months after the date of death.
- However, if any assets are received from the estate less than six months after the date of death, the basis in these inherited assets is the fair market value as of the date the asset was distributed to the heir. If a federal estate tax return (Form 706) is not filed for the deceased taxpayer, the basis in the beneficiary’s inherited property is the FMV value at the date of death, and the alternate valuation date does not apply.
Capital Gains and Losses
- In the previous chapter, we discussed assets in general. In this chapter, we will discuss capital gains and losses, which occur when a taxpayer sells or disposes of an asset.
- Many of the items a taxpayer owns and uses for personal or investment purposes are classified as “capital assets” This means that the net gains that result from their sale or disposition may be subject to tax at favorable capital gains tax rates. Examples of capital assets include:
- A main home or vacation home
- Furniture, a car, or a boat
- Antiques and collectibles
- Stocks, bonds, and mutual funds (except when held for sale by a
professional securities dealer) - Cryptocurrency or virtual currency
- Note: Losses from the sale of personal-use property, such as a main home, furniture, or jewelry, are not deductible. However, gains from the sale of personal-use assets usually are taxable, subject to certain exclusions.
- The applicable capital gains tax rate depends on the holding period, the type of asset, and the taxpayer’s ordinary income tax bracket.
Reporting the Sale of Capital Assets
- An individual usually owns many assets, including investments, like stocks and bonds. The gain or loss on each asset is figured separately and the tax treatment depends
on the type of asset that is sold. In the case of capital assets, the gains and losses are typically reported on these two forms:- Schedule D, Capital Gains and Losses, and
- Form 8949, Sales and Other Dispositions of Capital Assets.
- Schedule D is used to report gain or loss on the sale of investment property and most capital gain (or loss) transactions. However, before the taxpayer can calculate their net gain or loss on Schedule D, the taxpayer may also have to complete Form 8949, Sales and Other Dispositions of Capital Assets.
Form 8949
- Form 8949 reports the details about each stock trade or capital asset sale the taxpayer makes during the year. There are two parts to Form 8949. The first is for short-term assets, and the second part is for long-term assets. Form 8949 is used to report the following:
- The sale or exchange of capital assets
- Gains from involuntary conversions
- Nonbusiness bad debts
- Worthless securities
- The election to defer capital gain invested in a qualified opportunity fund (QOF)
- The totals are transferred and netted on the Schedule D, which contains a summary of all capital gains and losses.
- Note: Some sales and dispositions can be reported on Schedule D without also reporting them on Form 8949 if the taxpayer received Form 1099-B with basis information and no wash sale losses.
Noncapital Assets
- Assets held for business-use or created by a taxpayer for purposes of earning revenue (copyrights, inventory, etc.) are considered noncapital assets. Gains and losses from the sale of business assets are reported on Form 4797, Sales of Business Property, and in the case of individual taxpayers, the amounts flow
through to Form 1040, Schedule D, Capital Gains and Losses. The following assets are noncapital assets:- Inventory or any similar property held for sale to customers
- Depreciable property used in a business, even if it is fully depreciated
- Real property used in a trade or business, such as a commercial building or a residential rental
- Self-produced copyrights, transcripts, manuscripts, drawings, photographs, or artistic compositions
- Accounts receivable or notes receivable acquired by a business
- Stocks and bonds held by professional securities dealers
- Business supplies
- Commodities and derivative financial instruments
- Unlike capital assets, the costs of many noncapital assets may be deducted as business expenses when they are sold, and losses are generally fully deductible. Depending on the circumstances, a gain or loss on a sale or trade
of property used in a trade or business may be treated as either capital or ordinary (this topic is covered in more detail in Book 2, Businesses).
Capital Losses
- A disposition of stock and the related income or loss must be reported in the year of sale, regardless of when the taxpayer receives the proceeds. Capital losses are “netted” against
capital gains. - A taxpayer can deduct up to $3,000 ($1,500 for MFS) of net capital losses against ordinary income in a tax year. Unused losses in excess of this limit are carried over to later years. The
carryover losses are combined with gains and losses that occur in the next year. - Amounts carried over retain their character as either long-term or short-term and are reported on Schedule D. Thus, a long-term
capital loss carried over to the next tax year will reduce that year’s long-term capital gains before it reduces that year’s
short-term capital gains. - Note: Married taxpayers are actually at a disadvantage when deducting capital losses. On a joint return, the capital loss limit is $3,000, which is the same limit for single taxpayers. MFS filers only get half of that (a $1,500 capital loss limit).
Capital Loss Carryovers
- A capital loss can be carried over indefinitely during the taxpayer’s life. However, once a taxpayer dies, the capital losses not used on the final return cannot be carried over to a beneficiary or an heir.
- Capital losses always belong to the decedent. Any capital loss carryovers that are not used on the taxpayer’s final return are essentially lost.
Wash Sale Rules
- A wash sale occurs when an investor sells a security to claim a capital loss, only to repurchase it again very soon thereafter. A
taxpayer cannot deduct a loss on the sale of an investment if an identical investment was purchased within 30 days before or after
the sale. - A wash sale is considered to have occurred when a taxpayer sells a security and, within 30 days:
- Buys the identical security,
- Acquires a substantially identical security in a taxable trade, or
- Acquires a contract or option to buy the identical security.
- If a taxpayer’s loss is disallowed because of the wash sale rules, they must add the disallowed loss to the basis of the new stock or
securities. The result is an increase in the taxpayer’s basis in the new stock or securities. This adjustment postpones the loss deduction until the disposition of the new stock or securities. - It is considered a wash sale if a taxpayer sells stock and his/her spouse then repurchases identical stock within 30 days, even if the spouses file separate tax returns. The “wash sale” period is technically 61 days long, from 30 days before the date of the sale to 30 days after.
Not a Wash Sale
- For purposes of the wash sale rules, securities of one corporation are not considered identical to securities of another corporation. This means that a person can sell shares in one corporation and then purchase shares in a
different corporation, and this will not trigger a wash sale. - Similarly, preferred stock of a corporation is not considered identical to the common stock of the same corporation.
Securities Dealers
- The wash sale rules do not apply to professional securities dealers of stocks or securities.
Related Party Transactions
- Special rules apply to related party transactions, which are between two parties who are joined by a special relationship. If a taxpayer sells an asset to a close family member or to a business entity that the family member controls, they may not receive all
the benefits of the capital gains tax rates, and they may not be able to deduct their losses. The rules were made to prevent related persons and entities from shuffling assets back and forth and taking improper losses. - “50% Control” Rule: If a taxpayer controls more than 50% of a corporation or partnership, any property transactions between the taxpayer and the business are subject to related party transaction rules.
- In general, a loss on the sale of property between related parties is not deductible. When the property is later sold to an unrelated
party, gain is recognized only to the extent it is more than the disallowed loss. If the property is later sold at a loss, the loss that was disallowed to the related party cannot be recognized.
Related Party Definition
- If a taxpayer sells or trades property at a loss (other than in the complete liquidation of a corporation), the loss is not deductible if the transaction is between the taxpayer and the following related parties:
- Members of immediate family, including a spouse, siblings, half-siblings, direct ancestors (e.g., parents, grandparents) and lineal descendants of those persons (i.e., children, grandchildren.)
- A partnership or corporation that the taxpayer controls. A taxpayer “controls” an entity when he or she has more than 50% ownership in it. This also includes partial ownership by other family members.
- A tax-exempt or charitable organization controlled by the taxpayer or a member of his or her family
- Losses on sales between certain closely related trusts or business entities controlled by the same owners
- For purposes of this rule, the following ARE NOT CONSIDERED RELATED PARTIES: uncles, aunts, nephews, nieces, cousins, stepchildren, stepparents, in-laws, and ex-spouses.
Worthless Securities
- A taxpayer may choose to “abandon” a security that has lost its entire value in order to take advantage of the loss for tax purposes rather than retaining ownership. Stocks, stock rights, and bonds (other than those held for sale by a securities dealer) that became worthless during the tax year are treated as though they were sold for zero dollars on the last day of the tax year.
- A loss from worthless securities receives special tax treatment. Unlike other losses, a taxpayer is allowed to amend a tax return for up to seven years in order to claim a loss from worthless securities. This is more than double the usual three-year statute of limitations for amending returns.
- To abandon a worthless security, a taxpayer must permanently surrender all rights to it and receive no consideration in exchange. Taxpayers should report worthless securities on Form 8949 and indicate as a worthless security deduction by writing “WORTHLESS” in the applicable column of Form 8949.
Worthless Securities Defined
- A worthless security deduction applies to securities that no longer have any value. “Cryptocurrencies” do not qualify according to the current definition in the IRC, which defines a “security” as:
- A share of stock in a corporation;
- A right to subscribe for, or to receive, a share of stock in a corporation; or
- A bond, debenture, note, or certificate, or other evidence of indebtedness, issued by a corporation or by a government or political subdivision, with interest coupons or in registered form.
Worthless Securities Processing Request
- Note: Once a corporation has been delisted from a stock exchange as a result of bankruptcy, the stockholder will often have to fill out a worthless securities processing request. Some brokerage firms will purchase worthless stock for a nominal amount (such as a penny), or permanently remove worthless securities from a taxpayer’s account to provide closure and an official sale date to the customer on their brokerage statement.
Nonrecognition Property Transactions
- The three most common examples of
nonrecognition transactions are:- Section 121: Sale of a main home (Part 1,
Individuals Only) - Section 1031 (Part 1 & Part 2-Also in
Textbook 2, Unit 9): Like-kind exchanges - Section 1033 (Part 1 & Part 2-Also in
Textbook 2, Unit 9): Involuntary conversions
- Section 121: Sale of a main home (Part 1,
Section 121 Exclusion
- The precursor law to Sec. 121 was Sec. 112, enacted in 1951. Sec. 112 addressed the issue that taxes on the gain from the sale of a home would reduce the capital available for purchasing a replacement home.
- Current law, Section 121, allows a taxpayer to exclude the gain from the sale of a main home. Up to $250,000 of gain may be excluded by single filers and up to $500,000 by joint filers. Generally, if the taxpayer can exclude all of the gain, it is not necessary to report the sale.
- However, if part of the gain is taxable, the sale must be reported on Form 8949. Gain from the sale of a residence that is not the taxpayer’s main home must be reported as taxable income.
Only a Main Home Qualifies
- The section 121 exclusion only pertains to a taxpayer’s primary residence and does not apply to rental properties, vacation homes, or secondary residences. A taxpayer’s main home is considered to be the place where they reside
for the majority of the year, and it does not have to be a typical house. - This could include a houseboat, mobile home, cooperative apartment, or condominium. To qualify as a home, it must have sleeping, kitchen, and bathroom facilities.
Eligibility Requirements
- To be eligible for the section 121 exclusion, a taxpayer must:
- Have sold their main home
- Meet “ownership and use” tests
- Not have excluded gain in the two years prior to the current sale of a home (although there are exceptions when the primary reason for selling the home residence was a change of employment, health, or unforeseen circumstances, covered later).
Ownership and Use Tests
- To The IRS figures the ownership and use tests separately, and the time periods do not have to be continuous. During the five-year period ending on the date of the sale, the taxpayer must have:
- Owned the home for at least 2 years (the ownership test), and
- Lived in the home as their main home for at least 2 years (the use test).
- A taxpayer meets both tests if the taxpayer owned and lived in the property as their main home for either 24 full months or 730 days (365 × 2) during the five-year period. The required
two years of ownership and use do not have to be continuous. Further, ownership and use tests can be met during different two-year periods.
Different Rules for Married Homeowners
- The ownership and use tests are applied differently to married homeowners. Married homeowners can exclude gain of up to
$500,000 if they meet all of the following conditions:- They file a joint return.
- Either spouse meets the ownership test (only one is required to own the home).
- Both spouses meet the use test.
- Neither spouse has excluded gain in the two years before the current sale of the home.
- If the requirements are not met, the couple will not be able to claim the full $500,000 exclusion for married couples. However, if only one spouse qualifies, that spouse may still be eligible for a separate exclusion of up to $250,000.
Unrelated Individuals
- An unmarried couple or other taxpayers who own a home and live together may take the $250,000 exclusion individually on their separate returns if they meet the use and ownership tests.
Home Transferred in Divorce
- A special rule for the holding period applies to a home that is transferred by a spouse in a divorce. The receiving spouse is considered to have owned the home during any period of time that the transferor owned it.
- However, the receiving spouse must still satisfy the two out of five-year use test on their own to qualify for the entire exclusion. This is a tax-free transfer of property “incident to a divorce” (a Section 1041 transfer).
Deceased Spouses
- In the case of a deceased spouse, the surviving spouse is treated as if they owned and lived in the home during any period that the deceased spouse did. This means that the
surviving spouse may exclude up to $500,000 of gain from the sale of the home, even if it occurs within two years after the death of the deceased spouse (as long as the surviving
spouse did not remarry before the sale). - Essentially, the holding period for the deceased spouse is transferred to the surviving spouse, allowing them to benefit from the full exclusion for married couples.
Military Personnel Exception
- Members of the armed forces are often required to move and might have difficulty meeting the tests for ownership and use within the five-year period prior to the sale of a home. The five-year period can be suspended for up to ten years for U.S. military and Foreign Service personnel, Peace Corps workers, and intelligence officers that are on official extended duty.
- This offers taxpayers a greater chance to fulfill the two-year residency requirement, even if they or their spouse did not physically reside in the home for the standard five-year timeframe that applies to other taxpayers.
Disability Exception
- There is an exception to the use test if, during the five-year period before the sale of the home, a taxpayer becomes physically or mentally disabled. They must have owned and
lived in the home for at least one year. - However, a taxpayer is considered to have “lived in the home” during any time that they are forced to live in a licensed facility, including a nursing home. The taxpayer must still meet the two-year ownership test.
Reduced Exclusion
- The partial exclusion is based on a fraction, which is multiplied by the maximum allowable exclusion (250K/500K MFJ).
- The numerator of the fraction is the shorter of:
- (1) the period of time the taxpayer owned the property during the five-year period ending on the date of the sale;
- (2) the period of time that the taxpayer used the property as the taxpayer’s principal residence during the five-year period ending
on the date of the sale; or - (3) or the period of time between the date of a prior sale or exchange of property for which the taxpayer excluded gain under section 121 and the date of the current sale or exchange.
- The numerator of the fraction can be expressed in days or months.
- The denominator of the fraction is 730 days or 24 months (i.e., two years), depending on the measure of time used in the numerator.
Rules for Reduced Exclusions
- A taxpayer who owned and used a home for less than two years (and therefore does not meet the ownership and use tests) or who has used the home sale exclusion within the prior two-year period, they may still be eligible for a “reduced” exclusion if they meet one of three
exceptions:- Work-Related Move: The job change safe harbor applies if a new job is at
least 50 miles farther from the old home than was the former place of
employment. If there was no former place of employment, the distance
between the new place of employment and the old home must be at least
50 miles. - Health-Related Move: The health safe harbor applies if a doctor
recommends a change of residence for reasons of health of the taxpayer,
a spouse, a child, or certain other related persons. The related person
does not have to be a dependent for the reduced exclusion to apply. - Unforeseeable Events: The home was destroyed or condemned, the
taxpayer or a co-owner of the home: died; became divorced or legally
separated; or- Gave birth to two or more children from the same pregnancy;
- Became eligible for unemployment compensation;
- Became unable, because of a change in employment status, to pay the mortgage.
- Any other event that is determined to be an “unforeseeable circumstance” in IRS published guidance.
- Work-Related Move: The job change safe harbor applies if a new job is at
Land Sales
- If a taxpayer sells the land on which his main home is located but not the house itself, the gain is not excludible. Similarly, the sale of a vacant plot of land with no house on it does not qualify for the section 121 exclusion.
- In some cases, a taxpayer may be able to exclude the gain from selling a vacant lot that is connected to their primary residence. This exclusion can only be applied if the vacant land was used in connection with the main home and the sale occurs within two years before or after selling the home. The land must have been directly adjacent to the home and must have been owned and used as part of the home, not for any business purposes.
- In terms of tax treatment, both the sale of the land and the sale of the home are considered one transaction for the purpose of applying this exclusion.
Like-Kind Exchanges
- A section 1031 “like-kind” exchange occurs when a business or individual exchanges business or investment property for similar property. These are also called “tax
deferred” exchanges. - If an exchange qualifies under section 1031, the taxpayer does not pay tax currently on a resulting gain and cannot deduct a loss until the acquired property is later sold or
otherwise disposed of. - To qualify under section 1031, an exchange must involve like-kind property. The Tax Cuts and Jobs Act only allows section 1031 exchanges of real property. Personal property exchanges will no longer qualify.
Real Property Defined
- The most straightforward type of Section 1031 exchange involves a simultaneous swap of two properties. The other type of exchange is called a “deferred exchange.” They allow a taxpayer to sell their property and then acquire one or more replacement properties at a later date. Deferred exchanges offer more flexibility but are more complex, and they also require a qualified intermediary, or “QI.”
- Currently, the following types of real property may qualify for like-kind treatment:
- Land, and improvements to land (such as buildings, concrete parking lots, foundations),
- Unsevered natural products of land, (such as natural mineral deposits, mines, and wells)
- Water and air space superjacent to land,
- Certain intangible interests in real property (such as leaseholds), and
- Property that is real property under state or local law.
Qualifying Exchanges
- To qualify for nonrecognition treatment, the exchange must meet all the following conditions:
- The property must be held for investment or business-use. Property held for personal use, such as a personal residence, does not qualify.
- The property must NOT be “held primarily for sale” (such as real estate held as inventory by a real estate dealer).
- There must be an actual exchange of two or more assets or properties (the exchange of property for cash is always treated as a sale, not an exchange).
- For most exchanges, a “qualified intermediary” must be procured to facilitate the exchange using escrow accounts. This type of qualified intermediary (sometimes also known as an exchange accommodator or facilitator) promises to return the proceeds of the exchange to the transferor of the property.
Deadlines
- In a section 1031 exchange, the property to be received must be identified in writing (or actually received) within 45 days after the
date of transfer of the property given up. Further, the replacement property in a deferred exchange must be received by the earlier
of:- The 180th day after the date on which the property given up was transferred, or
- The due date, including extensions, of the tax return for the year in which the transfer of that property occurs.
- These deadlines are based on calendar days; there are no exceptions for weekends or holidays.
- These deadlines are unwavering, except in the event of a natural disaster when the IRS may grant an extension.
- Taxpayers report like-kind exchanges on Form 8824, Like-Kind Exchanges. The taxpayer must calculate and keep track of their basis in the new property they acquired in an exchange.
Boot in an Exchange
- “Boot,” is frequently used to describe cash or other property added to an exchange to compensate for a difference in the values of properties traded.
- A taxpayer must generally not receive “boot” in an exchange, in order for the exchange to be completely tax-free.
- This does not mean that the exchange is not valid, but the taxpayer who receives boot may have to recognize taxable gain to the extent of the cash and the FMV of unlike property
received, but the recognized gain when boot is received is still limited to the realized gain on the exchange. The amount considered boot would also be reduced by any qualified costs paid in connection with the transaction.
Basis after an Exchange
- The basis of property received in a section 1031 exchange is the basis of the property given up with some adjustments. Gain is only deferred, not forgiven, in a like-kind exchange.
- If a taxpayer trades property and also pays money as part of the exchange, the basis of the property received is the basis of the property given up, increased by any additional money paid.
Related Party Exchanges
- Like-kind exchanges are permitted between related parties. However, if either party disposes of the property within two years after a 1031 exchange, the exchange is disqualified from nonrecognition treatment; any gain or loss that was deferred in the original transaction must be recognized in the year the disposition occurs.
- For purposes of this rule, a “related person” includes a close family member (i.e., spouse, sibling, parent, or child). It also includes a
corporation or partnership in which a taxpayer holds ownership or interests of more than 50%. This mandatory two-year holding period
rule does not apply:- If one of the parties involved in the exchange subsequently dies;
- If the property is subsequently converted in an involuntary exchange (such as a fire);
- If it can be established to the satisfaction of the IRS that the exchange and subsequent disposition were not done mainly for tax avoidance purposes.
- The IRS closely scrutinizes exchanges between related parties because they can be used by taxpayers to evade taxes on gains. Taxpayers
must file Form 8824 for the 2 years following the year of a related party exchange.
Involuntary Conversions
- Involuntary conversions are also called “involuntary exchanges.”
- An involuntary conversion refers to a situation where a taxpayer’s property is lost, damaged, or destroyed, and the taxpayer receives a payment as a result. This can occur due to a casualty, disaster, theft, or condemnation. Sometimes, a taxpayer can have a taxable gain from an involuntary conversion. This usually
happens when a taxpayer’s insurance reimbursement exceeds their basis in the property. - Involuntary conversions can occur with business property, investment property, as well as personal-use property.
- A taxpayer reports the gain or deducts the loss in the year the gain or loss is realized. Nevertheless, an involuntary conversion
does not automatically result in a taxable event, even if the insurance reimbursement exceeds the taxpayer’s basis. Under section 1033, a taxpayer can elect to defer reporting the gain
from an involuntary conversion if they reinvest the proceeds in similar property.
Replacement Periods
- While a section 1031 exchange only has a 180-day exchange period, a section 1033 exchange has a much longer time for completion. The replacement period for an involuntary conversion generally ends two years after the end of the first tax year in which any part of the gain is realized.
- Unlike a Section 1031 exchange, there is no requirement under Section 1033 that a qualified intermediary be employed to hold the escrow funds or conversion proceeds.
- Real property that is held for investment or used in a trade or business (such as a rental) is allowed a three-year replacement period. The replacement period is four years for livestock that is involuntarily converted because of
weather-related conditions. - If a taxpayer’s main home is damaged or destroyed and is in a federally declared disaster area, the replacement period is four years, but sometimes can even be extended to five years, depending on the severity of the disaster.
Basis after Replacement
- If a taxpayer reinvests in replacement property similar to the converted property, the replacement property’s basis is the same as the converted property’s basis on the date of the
conversion, subject to the certain adjustments. - The basis is decreased by any loss a taxpayer recognizes on the involuntary conversion, or any money a taxpayer receives that they do not spend on similar property. The basis is increased by any gain a taxpayer recognizes on the involuntary conversion and any additional costs of acquiring the replacement property.
Condemnations
- A “condemnation” is a specific type of involuntary conversion that involves the legal process of taking private property for public use. If a building poses a threat to public safety or health, it may also be condemned by the government. This process is sometimes referred to as “eminent domain.”
- It is considered a forced sale, where the owner is essentially selling their property to the government or another party. Eminent domain gives the government the power to take private property in exchange for compensation.
- A condemnation can be initiated by a state or local government or by a private organization with the authority to seize property. In most cases, the owner will receive some form of payment or compensation for their property that is being taken.
Condemnation of a Main Home
- If a taxpayer’s main home is condemned or destroyed, the taxpayer can generally exclude the gain as if they had sold the home under the section 121 exclusion. This includes homes that are seized or disposed of under the “threat of
condemnation.” In the case of a condemnation, the property owner must be aware of the threat and must reasonably believe that a condemnation is likely to occur. - If the taxpayer’s main home is eligible for a section 121 exclusion, single filers can exclude up to $250,000 of the gain and joint filers up to $500,000. Any excess gains above these amounts may be potentially deferred under section 1033 if the taxpayer reinvests all the proceeds in another, similar property.
Rental Income
- Rental income refers to any payment received for the use or occupancy of physical property. Examples of rental activities include residential rentals, transient lodging at hotels and motels, commercial rentals, and personal property rentals such as car rentals or machinery rentals.
- Taxpayers must report all rental income as part of their gross income, and the way in which rental activities are reported may differ depending on the specific type of rental activity involved.
Schedule E
- Generally, rental activities are reported on Schedule E (Form 1040), though there are some exceptions to this rule.
- As a general rule of thumb, all rental income is classified as passive and is reported Schedule E
- Hotel and Motel owners report rental income on Schedule C. These are considered “transient rentals” and will be covered in Part 2.
- The rental of personal property (such as vehicles, equipment, or formal wear) is not reported on Schedule E. Instead, it is reported on Schedule C, if the activity is a trade or business.
Advance Rent & Lease Cancellations
- Advance Rent: Taxpayers must report rental income when it is constructively received (i.e., available without restrictions). This includes advance rent, which is any amount received
before the period that it covers. - Thus, a taxpayer must include advance rent in income in the year he or she receives it, regardless of the period covered or the accounting method used, unless the amounts are subject to restrictions.
- Lease Cancellation: If a tenant pays to cancel a lease, the amount received for the lease cancellation is classified rental income. The payment is included in the year received
regardless of the taxpayer’s accounting method.
Refundable Deposits
- Refundable Security Deposits: When a tenant pays a refundable security deposit upon renting a property, the money is not considered income for the landlord at that time. However, if the property owner keeps some or all of the
security deposit because the tenant did not live up to the terms of the lease or because they damaged the property, then the deposit amount retained is recognized as income in
the year it is forfeited by the tenant.
Property or Services in Lieu of Rent
- Property or Services in Lieu of Rent: If a landlord receives property or services as payment for rent instead of cash, the fair market value must be recognized as rental income.
- If the tenant and landlord agree in advance to a price, the agreed-upon price is deemed the fair market value unless there is evidence to the contrary. If a tenant pays expenses on behalf of the landlord, the landlord must recognize the payments as rental income. However, the property owner can also deduct the expenses as rental expenses.
Vacant Rental Property
- A property owner cannot claim a “loss” of rental income for any period of time that the property remains unoccupied. However, if the owner is putting in effort to attract tenants and make the property available for rent, they can still deduct necessary expenses as soon as the property is deemed “available” for renting, regardless of whether or not a tenant is found immediately.
- In other words, if the property is available for rent, the owner can deduct expenses, including depreciation, even if the property is unoccupied.
- Sometimes a rental property will stand vacant for other reasons. For example, if a landlord must make repairs after a tenant moves out, the owner may still depreciate the rental
property during the time it is not available for rent. This is assuming the rental property had already been placed in service as a rental. This is called “idle property.”
Placed into Service Date
- The rules are different, however, if the owner makes rental property repairs before actually placing the property into service. In this case, the repairs must be capitalized and included in the property’s basis. The owner can only deduct expenses once the property is placed into service for the production of rental income.
- “In order to deduct costs as expenses rather than having to capitalize them, the rental unit must be placed into service, i.e., it must be ready and available for rent” (IRS Reg. § 1.263(a)-2(d)(1)).
Depreciation
- A landlord can start claiming deductions for the depreciation of a rental property once it is put into use for generating income.
- Most residential rentals are depreciated over 27.5 years.
- Nonresidential buildings are generally depreciated over 39 years. An example of a nonresidential rental would be a medical office complex, where the offices are rented to business tenants, but nobody lives or sleeps in the building.
- The cost of land is never depreciated because land does not wear out, become obsolete, or get used up.
- Note: Depreciation and the safe harbor rule of the tangible property regulations are covered in more detail in Part 2, Businesses.
Passive Rental Activities
- The tax treatment of rental income depends on several factors: whether a property owner is a real estate professional or actively participates in managing a property; whether there is any personal use of the rental property, and if so, whether the dwelling is considered a home; and whether the rental activity is for “carried on” for profit.
- Rental activities are generally considered passive unless the taxpayer qualifies as a real estate professional (covered in
Part 2). - Generally, losses from passive activities that exceed income from passive activities in the same year are disallowed. The disallowed losses are carried forward to the next taxable year and can be used to offset future income from passive activities.
- There is a special “$25,000 exception” to this rule, however, for rental real estate activities for taxpayers who actively participate in their rental activities.
Active Participation
- It’s important to distinguish that active participation does not require the same level of involvement as material participation.
- “Active participation” is not the same standard as “material participation.” Material participation is a much higher standard. For example, the owner of a rental property will generally be treated as “actively” participating if they make management decisions such as deciding rental contracts, approving repairs, and other similar management decisions.
- To be considered “actively participating” in a rental activity, a property owner must own at least 10% of the rental property and must make management decisions in a significant and bona fide way, such as approving new tenants and establishing the rental terms.
- Active participation can also include participation by the property owner’s spouse.
Special Loss Allowance
- If a landlord is actively involved in managing their rental properties, they may be eligible to deduct up to $25,000 of losses from their nonpassive income. This special loss allowance is subject to an income phaseout. The full $25,000 loss allowance is available for taxpayers, whether single or MFJ, whose modified adjusted gross income (MAGI) is $100,000 or less.
- If the IRS determines a taxpayer has not “actively” participated, rental losses are not currently deductible, and the taxpayer would not be eligible for the special $25,000 loss allowance.
- If a taxpayer is married and files a separate return (MFS), but lived apart from their spouse for the entire tax year, the taxpayer’s special allowance for rental losses cannot exceed $12,500; and this $12,500 allowance would only be available if the taxpayer’s MAGI is $50,000 or less.
- However, if the taxpayer lives with their spouse at any time during the year and is filing MFS, the taxpayer cannot use any passive rental losses to offset nonpassive income.
Renting Part of a Home
- In the case of a taxpayer who only rents a portion of a property, they must allocate specific expenses between the part used for rental purposes and the part used for personal use. Essentially treating the property as two
separate units. Any costs related to the rental portion can be claimed as rental expenses on Schedule E. - If an expense applies to both rental use and personal use, such as a heating bill for the entire house, the landlord must divide the expense between the two. The two most common methods for dividing such expenses
are based on either (1) the number of rooms in the house, or (2) the square footage of the house.
Partial Rental with a Profit Motive
- If a taxpayer uses a property for both personal and rental purposes, the way expenses are handled depends on if their personal use qualifies as usage of a “residence.”
- The home is considered a “residence” if the owner uses the property for personal purposes during the year for more than the greater of (1) fourteen days, or (2) 10% of the total days it is rented at a fair rental price.
- If the property is (1) deemed to be a personal residence, (2) the rental activity is a “partial rental activity” and (3) the owner’s rental expenses exceed rental income, then the owner cannot use the excess expenses to offset income from other sources. However, excess deductions may be carried forward to the next year and treated as rental expenses for the same property, subject to the same limits.
Not-Rented-for-Profit
- If a taxpayer does not rent their property with the intention of making a profit, they cannot claim any rental expenses that exceed their rental income.
- In the case of a “not-for-profit” or “below market” rental, the rental income is not reported on Schedule E, and the taxpayer cannot deduct a loss. Any unused expenses on a “not-for-profit” rental cannot be carried forward to the following year.
- Below-market rentals to a family member or another related party is the most common type of “not-for-profit” rental.
- If the taxpayer itemizes deductions, they can deduct the mortgage interest and real estate taxes (subject to the limitations on the deductibility of state and local taxes) on the appropriate lines of Schedule A (Form 1040).
Minimal Rental Use
- If a taxpayer rents a main home or vacation home that is considered a “residence” for fewer than 15 days, the taxpayer does not have to recognize any of the income as taxable.
- This is called the “15-day rule,” or “minimal rental use.” The taxpayer also cannot deduct any rental expenses.
Personal Property Rentals
- The rental of personal property (such as vehicles, equipment, or formal wear) is not reported on Schedule E. Instead, it is reported on Schedule C, if the activity is a trade or business.
- Taxpayers who are “not in the business” of renting personal property but still have a profit motive, should report their income on line 8l and expenses on line 24b of Schedule 1 (Form 1040). For example, if a taxpayer only rents out their boat occasionally to friends and family, this would be a personal property rental that may not rise to the level of a “trade or business.”
- Note that the IRS publications do not specifically address the treatment of personal property rentals, nor do they define at which point a personal property rental activity becomes a “trade or business.”
Personal Property Defined
- Personal property is not the same as “personal-use” property that a taxpayer uses for personal purposes.
- “Personal property” is an accounting term that is used to describe any tangible asset other than real estate. In civil law, personal property is sometimes called “movable property.”
- Examples of personal property include appliances, furniture, vehicles, and collectibles. The distinguishing factor between personal property and real property is that personal property is movable, while real property, such as land or buildings, remains in one location.
Royalty Income
- Like rental income, most royalty income is reported on Schedule E. Royalties from patents, oil, gas, and mineral properties are taxable as ordinary income, but the amounts are generally not subject to self-employment tax.
- Royalties from copyrights on literary, musical, or artistic works, or from patents on inventions, are usually paid to a taxpayer for the right to use a creator’s work over a specified period of time. Royalties can also be based on the number of units sold, such as the number of books, tickets to a performance, or machines sold.
- Royalty payments are always reported to the taxpayer on Form 1099-MISC. A business is required to issue Form 1099-MISC, Miscellaneous Income, to each person that has
been paid at least $10 of royalties for the year.
Royalty Income - Special Rules
- Special rules apply to self-employed writers, musicians, and inventors. These taxpayers must report their royalty income on Schedule C, Profit or Loss from Business, and the income is also subject to self-employment tax.
- This is because their personal efforts created the property. As stated in earlier chapters, a copyright or trademark in the hands of its creator is not a capital asset.
- However, in the event that the creator of an intellectual property asset passes away, and the asset is passed down to a beneficiary through inheritance, it is classified as a capital asset for the beneficiary. Any income earned by the
beneficiary on this asset will no longer be subject to self-employment tax.
Taxable Recoveries
- A “recovery” is a return of an amount a taxpayer deducted or took a credit for in an earlier year. The most common recoveries are refunds, reimbursements, and rebates of deductions itemized on Schedule A. A taxpayer must include a recovery in income in the year he receives it, to the extent the deduction or credit reduced his tax in the earlier year.
- State and local income tax refunds are reported as taxable income in the year received only if (1) the taxpayer itemized deductions in the prior year in which those taxes were overpaid and (2) the amounts paid in the prior year reduced his or her tax liability in that year (i.e., provided a tax benefit).
- The payor of the tax refunds should send Form 1099-G, Certain Government Payments, to the taxpayer by January 31, and also send a copy to the IRS.
Taxable Alimony
- The Tax Cuts and Jobs Act changed the treatment of alimony, making it nondeductible to the payor and nontaxable to the recipient. Divorce and separation agreements entered into before 2019 are “grandfathered,” so there will continue to be alimony deductions and taxable alimony income for individuals with divorce agreements that were finalized prior
to 2019.
Alimony Rules
- If alimony payments continue after the receiving spouse dies, they will not be considered alimony. For a payment to qualify as alimony:
- The divorce agreement may not include a clause indicating that the payment is something else (such as child support or repayment of a
loan). - The payor must have no liability to make any payment after the death of the former spouse.
- The divorce agreement may not include a clause indicating that the payment is something else (such as child support or repayment of a
- Not all payments that are made to an ex-spouse qualify as taxable alimony. Alimony does not include:
- Payments that are a former spouse’s share of income from community property
- Payments to keep up the payer’s property, or “free use” of the payer’s property
- Noncash property settlements
- Any payment made other than in cash
- Any payments made to an ex-spouse when the divorce was finalized
in 2019 or later years.
Child Support
- In contrast, child support is never taxable income to the receiver and not deductible by the payer because it is viewed as a payment a parent makes simply to support his or her own child.
- If a divorce agreement specifies payments of both alimony and child support and only partial payments are made by the payer, the partial payments are considered child support until
that obligation is fully paid. Any additional amounts paid are then treated as alimony. - If an alimony payment is subject to reduction based on a contingency relating to a child (e.g., attaining a certain age, marrying, or going to college), the amount subject to reduction is treated as child support for tax purposes. This is regardless of whether or not the contingency is likely to occur.
Property Settlements
- Note: Property settlements are simply a division of property and are not treated as alimony. In general, property transferred to an ex-spouse as part of a divorce proceeding is
not a taxable event.
Social Security Income
- Social Security income is reported to the taxpayer on Form SSA-1099, Social Security Benefit Statement. Do not confuse this with Supplemental Security Income (SSI), which is not taxable.
- To determine if any percentage of Social Security benefits is taxable, a taxpayer must compare the base threshold amount for his or her filing status with the total of:
- One-half of his or her benefits, plus
- All of the taxpayer’s other income, including tax-exempt interest.
- If the sum is less than the base amount for his or her filing status, none of
the Social Security is taxable. If the sum is more than the base amount for
his or her filing status, a percentage of the Social Security is taxable.- Base Amounts for Calculating Taxability of Social Security
- MFJ: $32,000
- Single, HOH, QSS, or MFS (and lived apart from spouse all year): $25,000
- MFS (if lived with spouse at any time during the year): $0
- The taxable portion of Social Security benefits is never more than 85% and, in most cases, is less than 50%.
Gambling Income
- Gambling income may include winnings from lotteries, raffles, horse races, and casinos. Gambling winnings will be reported to a taxpayer on Form W-2G.
- A taxpayer must report and pay tax on all gambling winnings, regardless of whether he or she receives a Form W-2G. Gambling losses are deductible on Schedule A as a miscellaneous itemized deduction, but the deduction is limited to the amount of gambling winnings.
- Note: The TCJA expanded the definition of “gambling losses.” In prior years, professional gamblers who filed on Schedule C were able to generate an NOL from their wagering activities. The TCJA modified the limit on gambling losses so that all the deductions for expenses incurred in carrying out gambling activities, not just direct gambling losses, are limited to the extent of gambling winnings. For example, an individual who is a professional gambler can include expenses traveling to and from a casino as gambling losses as an offset against any gambling winnings, but cannot use the expenses to generate a loss on Schedule C.
Cancelled Debt Income
- Generally, if a taxpayer’s debt is canceled or forgiven, the taxpayer must include the debt forgiveness in his or her gross income. If a lender cancels a debt and issues Form 1099-C, the lender will indicate on the form if the borrower was personally liable for repayment of the debt. The tax impact depends on the type of debt and whether the loan is recourse or nonrecourse.
- A recourse debt holds the borrower personally liable. All other debt is considered nonrecourse. Cancellation of debt may include any indebtedness for which a taxpayer is personally liable, or which attaches to the taxpayer’s property, such as an auto loan, credit card debt, mortgage, or home equity loan.
- Note: A “nonrecourse” loan does not allow the lender to pursue anything other than the collateral to collect the debt. For example, if a borrower defaults on a nonrecourse home loan, the bank can only foreclose on the home. The bank cannot take further legal action to collect the money owed on the debt.
Reporting Cancelled Debt
- If the original debt is a nonbusiness debt, the canceled debt amount is reported as “other income” on Schedule 1, Form 1040. The taxpayer must generally report two transactions:
- The cancellation of debt income
- Gain or loss on the sale or repossession, generally equal to the difference between the FMV of the property at the time of the foreclosure and the taxpayer’s adjusted basis in the property
- A repossession or foreclosure is treated as a “sale” for tax purposes, and a gain or loss must be computed. Any loss related to a personal-use asset would be nondeductible.
Nontaxable Cancelled Debt
- There are several circumstances in which canceled debt is not taxable. The law provides several exceptions in which the canceled debt is excludable from income or nontaxable due to the nature of the debt.
- Insolvency: A taxpayer is insolvent when his or her total debts are more than the FMV of his total assets immediately prior to the discharge of the debt. If a taxpayer is insolvent when the debt is canceled, the canceled debt is not taxable, but only to the extent of the insolvency (i.e., by how much his or her debts exceed their assets). For this purpose, a taxpayer’s assets include the value of everything they own, including pensions and retirement accounts.
- Bankruptcy: Debts discharged through a legal bankruptcy are not considered taxable income. The taxpayer must attach Form 982, Reduction of Tax Attributes Due to Discharge of Indebtedness, to his federal income tax return to report debt canceled in bankruptcy.
Insolvency
- A taxpayer is insolvent when total debts exceed the value of the taxpayer’s total assets immediately prior to the discharge of the debt. Insolvency is a condition in which the fair market value (FMV) of all assets is less than one’s liabilities.
- If a taxpayer is insolvent when the debt is canceled, the canceled debt is not taxable, but only to the extent of the insolvency. For this purpose, the taxpayer’s assets include the value of everything he or she owns, including pensions and retirement accounts.