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NALS PP exam > Part 1: Diction, Proofreading, Punctuation, Number Usage, Capitalization, Spelling, Syntax, Interoffice and Intraoffice Communication > Flashcards

Part 1: Diction, Proofreading, Punctuation, Number Usage, Capitalization, Spelling, Syntax, Interoffice and Intraoffice Communication Flashcards

Diction, Proofreading, Punctuation, Number Usage, Capitalization, Spelling, Syntax, Interoffice and Intraoffice Communication, Advanced Legal Terminology and IRAC.

1
Q

Which word grammatically incorrect?: Both blue and red are popular colors, but the later is the more popular color for automobiles.

A

later

Review The Gregg Reference Manual (11th Ed.) ¶ 719, p. 237 (latter v later)

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2
Q

Which word grammatically incorrect?: No one could hardly finish the race in the time allowed.

A

hardly

Review The Gregg Reference Manual (11th Ed.), ¶ 1101, p. 382 (double negative with hardly)

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3
Q

Which word grammatically incorrect?: The next examinees have already started reviewing the assigned chapters and to cram.

A

to cram

Review The Gregg Reference Manual (11th Ed.), ¶ 1044, p. 322 (unnecessary preposition)

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4
Q

Which word grammatically incorrect?: A panel of secretaries are researching the long-term effects of ergonomics in the workplace.

A

are

Review The Gregg Reference Manual (11th ed.), ¶ 1019, p. 305; ¶ 814, p. 261; ¶ 719, p. 230; ¶ 1101, p. 360 (is).

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5
Q

Punctuation usage correct?: You will need the following supplies, a book, a computer, a notepad, and a ruler.

A

Incorrect

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6
Q

Punctuation usage correct?: Four of the invoices (each for $100) are past due.

A

Correct

Review The Gregg Reference Manual (11th Ed.) ¶ 219, p. 69 (parenthesis to set off nonessential element)

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7
Q

Punctuation usage correct?: Your testimony was, “I think I said, ‘I’m sorry, but I fell asleep at the wheel.”

A

Incorrect

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8
Q

Punctuation usage correct?: The buyer thought the price was fair; however he did not have enough money.

A

Incorrect

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9
Q

Punctuation usage correct?: The instructions indicate the user should begin by turning on the computer . . . The user may then begin entering data in the program which was just opened.

A

Incorrect

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10
Q

Punctuation usage correct?: “I plan to leave at noon,” she said. “When do you plan to leave?”

A

Correct

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11
Q

Punctuation usage correct?: We are dissatisfied with the envelopes and we will not reorder them.

A

Incorrect

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12
Q

Punctuation usage correct?: This oven is available in the following three colors: white, almond, and gold.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 123(b), p. 18; ¶ 188, p. 56.

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13
Q

Punctuation usage correct?: If you renew your subscription now, you will receive three gifts; namely, a tote bag, a clock, and a free subscription.

A

Incorrect

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14
Q

Punctuation usage correct?: When will we meet again? In a week or two?

A

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 111(b), p. 12

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15
Q

Punctuation usage correct?: They want to go with us, too.

A

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 143(a), p. 35.

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16
Q

Punctuation usage correct?: Japan, China, and Indonesia-all are important new markets for us.

A

Incorrect

Review The Gregg Reference Manual (11th ed.), ¶ 211(b), p. 65.

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17
Q

Punctuation usage correct?: The question is “Who will pay for restoring the landmark?”

A

Incorrect

Review The Gregg Reference Manual (11th ed.), ¶ 229, p. 74.

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18
Q

Punctuation usage correct?: The Thompson bid arrived on Tuesday, after we had made our decision.

A

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 131(b), p. 24.

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19
Q

Punctuation usage correct?: Please review these spreadsheets quickly, I need them back tomorrow.

A

Incorrect

Review The Gregg Reference Manual (11th ed.), ¶ 128, p. 22.

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20
Q

Number usage correct?: Our client’s address is 22 Second Street.

A

Correct

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21
Q

Number usage correct?: She may be reached after the first of the year at 1 First Avenue in New York.

A

Incorrect

Review The Gregg Reference Manual (11th Ed.) ¶ 1329, p. 449 (use figures for house numbers)

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22
Q

Number usage correct?: Write to me at 182 Dearborn Street in Detroit.

A

Correct

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23
Q

Number usage correct?: I gained 5 pounds over the holidays.

A

Incorrect

Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (spell out an isolated measurement that lacks technical significance)

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24
Q

Number usage correct?: A higher rate is charged on parcels over 2 pounds.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (Most measurements have a technical significance and should be expressed in figures (even from 1 through 10))

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25
Q

Number usage correct?: This recipe calls for 2 cups of sugar.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (Most measurements have a technical significance and should be expressed in figures (even from 1 through 10))

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26
Q

Number usage correct?: We picked more than five quarts of berries in an hour.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (spell out an isolated measurement that lacks technical significance)

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27
Q

Number usage correct?: Our guests are due to arrive at 7 o’clock.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 441, p. 137; ¶ 440, p. 136. (with o’clock use figures for emphasis or words for formality)

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28
Q

Number usage correct?: The banquet begins at seven-thirty a.m. in the morning.

A

Incorrect

Review Gregg Reference Manual (11th ed.), ¶ 441, p. 137; ¶ 440, p. 136. (always use figures with a.m. or p.m.) (do not use a.m. with ‘in the morning’) (Do use hyphen between hours and minutes, but not if the minutes must be hyphenated e.g. seven thirty-five)

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29
Q

Number usage correct?: The plane is scheduled to arrive at 8 a.m.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 441, p. 137; ¶ 440, p. 136. (always use figures with a.m. or p.m.) (do not use a.m. with ‘in the morning’)

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30
Q

Number usage correct?: The defendant is to pay the plaintiff One Thousand ($1,000) Dollars.

A

Incorrect

Review Gregg Reference Manual (11th ed.), ¶ 404(note), p. 123; ¶ 420, p. 129; ¶ 401(d), p. 122; ¶ 427, p. 131. (some authorities recommend spelling our only one- and two- digit numbers (1-99) and using figures for all numbers above 99.) (legal docs express money first in words and then in figures within parentheses One Thousand Dollars ($1000) or One Hundred (100) Dollars)

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31
Q

Number usage correct?: This amendment requires a two-thirds majority vote.

A

Correct

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32
Q

Number usage correct?: Twenty-four people have already returned the survey.

A

Correct

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33
Q

1} Spell out all numbers, whether exact of approximate, that can be expressed in one or two words. (a hyphenated compound number like twenty-one or eighty-nine count as one word) 2} use figures when more than two words are required

A

e.g.
1} two hundred people
2} 250 people

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34
Q

Number usage correct?: The lawyer’s assistants in our office have a 40-hour work week.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155. (Use figures (even from 1 through 10) to express time as technical measurements or significant statistics e.g. discounts, interest rates and credit terms)

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35
Q

Number usage correct?: We obtained a good interest rate on our 30-year mortgage.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155. (Use figures (even from 1 through 10) to express time as technical measurements or significant statistics e.g. discounts, interest rates and credit terms)

36
Q

Number usage correct?: We will have to wait 15 minutes for the train.

A

Incorrect

Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155.

37
Q

Number usage correct?: The response is due in 6 months.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155. (Use figures (even from 1 through 10) to express time as technical measurements or significant statistics e.g. discounts, interest rates and credit terms)

38
Q

Number usage correct?: The annuity invoice is due in ninety (90) days.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 436(note), pp.154-155. (In legal documents, periods of time are often expressed twice: first in words, then figures enclosed in parentheses.)

39
Q

Capitalization usage correct?: The court will be closed on Martin Luther King, Jr. day.

A

Incorrect

Review Gregg Reference Manual (11th ed.), ¶ 342, p. 108-109

40
Q

Capitalization usage correct?: Please get me the box of Kleenex.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 356, p. 114.

41
Q

Capitalization usage correct?: She recently received her Juris Doctor degree.

A

Incorrect

42
Q

Capitalization usage correct?: Dr. John Brown, an internist at the Mayo Clinic, spoke at the annual meeting of the American Medical Association.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 312, p. 98; ¶ 303, p. 94; ¶ 320, p. 101.

43
Q

Capitalization usage correct?: The teacher said, “please be sure to study all the material on page 12.”

A

Incorrect

44
Q

Capitalization usage correct?: The south has not been the same since the Civil War.

A

Incorrect

45
Q

Capitalization usage correct?: All of the material was made in an American factory.

A

Correct

Review The Gregg Reference Manual (11th Ed.) ¶ 304, p.108 (cap proper noun).

46
Q

Capitalization usage correct?: There are many candidates running for Governor in this election.

A

Incorrect

47
Q

Capitalization usage correct?: The President of the Steele Company spoke at the reception held in honor of the newly elected Vice President of the Young Executives’ Club.

A

Incorrect

48
Q

Capitalization usage correct?: Please refer to Page 16, Line 7, of the deposition transcript.

A

Incorrect

Review The Gregg Reference Manual (11th Ed.) ¶ 359, p. 132 (do not cap page and line)

49
Q

Capitalization usage correct?: It has been suggested that senator-elect Randall should receive an Oscar for his theatrics.

A

Incorrect

Review The Gregg Reference Manual (11th Ed.) ¶ 363, p.134 (cap Senator-elect) ¶ 364, p.135 (cap award name).

50
Q

Capitalization usage correct?: The persons on the Cheyenne River Indian Reservation are subject to federal laws.

A

Correct

51
Q

Capitalization usage correct?: Last summer I went back East to visit my Mother and Father.

A

Incorrect

52
Q

Capitalization usage correct?: The Charleston was a dance performed by flappers back in the Twenties.

A

Incorrect

53
Q

Capitalization usage correct?: In February we celebrate Valentine’s Day and Presidents’ Day.

A

Correct

Review Gregg Reference Manual (11th ed.), ¶ 342, p. 108-109

54
Q

Spelling correct?: biased

A

Correct

55
Q

Spelling correct?: harassment

A

Correct

Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 244 and ¶ 720, p. 247.

56
Q

Spelling correct?: yield

A

correct

57
Q

Spelling correct?: accommodate

A

correct

Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 244.

58
Q

Spelling correct?: preferable

A

Correct

Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 246.

59
Q

Spelling correct?: changeable

A

correct

60
Q

Spelling correct?: auxiliary

A

correct

supplementary or additional help and support

Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 244.

61
Q

Spelling correct?: leisure

A

correct

62
Q

Spelling correct?: amiable

A

correct

63
Q

Spelling correct?: deductible

A

correct

Review The Gregg Reference Manual (11th ed.), ¶ 720, p. 245.

64
Q

Spelling correct?: correspondent

A

correct

Review The Gregg Reference Manual (11th ed.), ¶ 720, p. 245.

65
Q

Spelling correct?: phenomenal

A

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 720, p. 246.

66
Q

Spelling correct?: personnel

A

Correct

67
Q

Spelling correct?: fastidious

A

Correct

68
Q

Spelling correct?: indispensable

A

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 720, pp. 246-247.

69
Q

Spelling correct?: insubordinate

A

Correct

70
Q

Spelling correct?: insolvent

A

Correct
unable to pay debts owed.

Review The Gregg Reference Manual (11th ed.), ¶ 719, p. 237.

71
Q

The standard top margin for all business documents is ____________.

A

2 inches

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 488, § 1374.

72
Q

If your message to another addresses an issue of temporary importance (for example, arranging dates for meetings or exchanging comments on routine matters), you should write the message in a(n)____________.

A

email

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 487, § 1373.

73
Q

If your message to another addresses topics likely to form part of a permanent record, you should write the message in a(n)___________.

A

memo

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 488, §1373.

74
Q

The heading of a memo should include _______________.

A

To, From, Date and Subject

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 488, § 1374.

75
Q

Email messages range from ________________.

A

extremely informal to extremely formal

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 495, § 1377.

76
Q

The final element of an email address is called the ________________.

A

domain name

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 496, § 1378.

77
Q

The top-level domain (TLD) of an email address indicates the ________________.

A

type of organization

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 496, § 1378.

78
Q

The domain name of an email address is divided into _______________.

A

two parts

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 496, § 1378.

79
Q

When an email is being distributed to a number of people within your organization or the message consists of an impersonal announcement about a change in policy or procedure, the message does not require a _________________.

A

salutation

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 500, § 1381.

80
Q

Name of code of behavior for people who send and receive email messages is __________.

A

Netiquette

Review The Gregg Reference Manual (11th Ed.), Section 13, p. 1378 (Netiquette).

81
Q

Use word style for numbers at the beginning of a sentence, for most ordinals (our
twenty-fifth anniversary), for fractions (one-third of our sales), and for nontechnical
or nonemphatic references to age (my son just turned twelve), periods of time
(twenty years ago), and measurements (I need to lose another thirty pounds.

A

Review The Gregg Reference Manual (11th Ed.), ¶ 401, p. 122.

82
Q

When expressing numbers in words, 1} hyphenate all compound numbers between
21 and 99 (or 21st and 99th), whether they stand alone or are part of a number
over 100.
2} do not hyphenate other words in a spelled-out number over 99.

A 
e.g. 
1} - twenty-one 
- twenty-one hundred
- twenty-first 
- twenty-one hundredth
- seven hundred and twenty-five (and may be omitted)
- five thousand seven hundred and twenty-five (no commas)
2}  - one hundred
- three hundred thousand
- fifty-eight trillion
- three hundred thousand

Review The Gregg Reference Manual (11th Ed.), ¶ 465, p. 143.

83
Q

When there are two ways to express a number in words, choose the simpler form.
For example, use the form fifteen hundred rather than one thousand five hundred. (The longer form is rarely used except in formal expressions of dates.

A

Review The Gregg Reference Manual (11th Ed.), ¶ 466, p. 143.

84
Q

In legal documents, dates are frequently expressed “executed the 17th day of November 2006”

A

Review The Gregg Reference Manual (11th Ed.), ¶ 411, p. 126.

85
Q

To form the plurals of spelled-out numbers, add s or es. For numbers ending in y,
change the y to i before es.

A

e. g.
- thirds
- sixths
- twenties
- thirty-seconds
- twenty-fives

Review The Gregg Reference Manual (11th Ed.), ¶ 467, p. 144.

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