P2 - Processes

Question 1

What 4 elements does each Process contain?

Answer 1

Purpose

Objective

Context

Activities

Question 2

Name the 7 Processes

Answer 2

Starting up a Project

Initiating a Project

Directing a Project

Controlling a Stage

Managing Product Delivery

Managing a Stage Boundary

Closing a Project

Question 3

Name the 5 Activities in Directing a Project

Answer 3

Authorise Initiation (Business Case

Authorise the Project (outputs of IAP - Stategies & Plans)

Authorise Stage / Exception Plans

Give Ad Hoc Advice

Authorise Closure

Question 4

Name the 6 activities in Starting Up a Project

Answer 4

Appoint the Exec / PM

Capture Previous Lessons

Outline Business Case

Appoint the PM team

Project Aproach and Project Brief

Plan Initiation Stage

Question 5

Name the input and 6 outputs of Starting up a Project (last 3 Activities + Logs)

Answer 5

Input

• Project Mandate

Outputs (inputs to IAP)

• PM Team
• Project Approach and Brief
• Initiation Stage Plan
• Lessons Log
• Daily Log

Question 6

Name the inputs and 3 outputs of Initiating a Project

Answer 6

Inputs (see SUP outputs - last 3 activities + Logs)

Outputs

Benefits Review Plan

Project Initiation Documentation

Next Stage Plan

Question 7

Name the 8 Activities in Initiating a Project

Answer 7

• Management Strategies
  
  • Risk
  • Quality
  • Configuration
  • Communication
• Business Case
• Project Plan
• Project Controls
• Assemble PID

Question 8

What is the Project Initiation Documentation and what are it’s inputs (4 parts)?

Answer 8

Baselines the project

Reviewed throughout

Inputs

• Management Strategies
  
  • Risk
  • Quality
  • Configuration
  • Communication
• Business Case
• Project Plan
• Project Definitiion / Approach / Controls
• PM Team Structure
• Defined Roles

Question 9

Names the 8 Activities in Controlling a Stage (3 sections)

Answer 9

(Managed by PM)

Work Packages

• Authorise
• Status Review
• Receive

Monitoring / Reporting

• Stage Status Review
• Highlight Reports

Issues / Risks

• Capture / Examine (Daily Log, Issue/Risk Registers)
• Escalate (Exception Reports)
• Corrective Action

Question 10

Name the Inputs, Outputs and Activities in Managing Product Delivery

Answer 10

(managed by TM)

Inputs

Authorised Work Package

Outputs

Progress Reports (Checkpoint)

Signed Off Products

Activities

Accept WP

Execute WP

Deliver WP

Question 11

Name the Activities and Outputs in Managing a Stage Boundary

Answer 11

(Project Board uses below to review and authorise)

Normal

Activities

• Plan next stage
• Update Project Plan
• Update Business Case
• Report Stage End

Outputs

• End Stage Report
• Next Stage Plan
• Request to approve plan

Exception

Activities

• Produce Exception Plan
• Plus other 3 above

Outputs

• End Stage Report
• Exception Plan
• Request to approve plan

Question 12

Name the Inputs, Outputs and Activities in Closing a Project

Answer 12

Inputs

• Product Status Accounts
• PID
• Risk, Issues, Quality Registers
• Lessons Log

Activities

• Prepare Planned Closure
• Prepare Premature Closure
• Handover the Product
• Evaluate The Project
• Recommend Closure

Outputs

• End Project Report including….
• Lessons Reports
• Project Closure

Question 13

Name the Process Triggers

Answer 13

• Project Mandate
• Request to Initiate
• Authority to Initiate (Notification)
• Request to Deliver
• Project / Stage Authorisation (Noti…)
• WP Authorisation / Completion
• Stage Boundary Approaching
• Exception report
• Exception Plan request (from Board)
• Exception Plan approval request (from PM)
• Stage / Exception Plan Approval (Noti..)
• Premature close (from Board)
• Project End Approaching
• Closure recommendation
• Closure notification