P2 - 10. Company secretarial applications Flashcards
Which gateway is used to software file at Companies House?
Companies House XML Gateway
In addition to an appropriate software package, what else is required to software file?
An account with Companies House for the collection of any fees payable
What is GIGO?
Garbage In Garbage Out
What is a board portal?
Secure online platform
Facilitate the security and effectiveness of meetings,
Collaboration and decision-making by directors, committees and senior management
What are the two categories of applications?
Entity management, governance and compliance
Meeting portal
What is included in entity management, governance and compliance?
– form filling and online filing packages;
– statutory register maintenance;
– minutes and resolution generation applications; and
– group structure overview.
What is included in the meeting portal?
– Remote meeting facilitation and management;
– Secure communications;
– Board pack and other sensitive documentation distribution;
– Formal process to document, collate approvals and record decisions in between formal meetings; and
– Governance oversight.
How is online submission of forms and documents and acknowledgement or rejection of Companies House filings facilitated?
Companies House XML Gateway
Portal for software filing?
XML
Portal for accounts submission?
iXBRL
How to identify and document business requirements?
Focus groups within the company
Interviews
Interface analysis
Surveys
Observation
What happens once the business requirements document is finalised?
Creation of a tender document - potential vendors will use to demonstrate how their solution/platform matches the required business processes
What are the factors to consider when choosing a software solution?
Flexibility, helpfulness, knowledge, foresight, support, accountability, security
What is the step following the choice of the application?
Implementation and transfer of data
What is the key function of any entity management platform?
Single, trustworthy, source of data
Accurate, secure, accessible
