Organising Flashcards
Steps of Organsing
You are Dubey (just like Pehlad bhaiya). Dubey take four steps forward and state that the wedding will take place on the sun.
1. Identification and Division of Work - Dubey gives identity card to the guests in line in their wedding outfit. On his left is a man working in a cubicle, and he uses a sword to divide the man in half.
2. Departmentalisation - Dubey takes everyone to space on his back. When they land, their feet start burning so he takes them to a giant department store (like costco) to buy special shoes.
3. Assignment of Duties - Dubey then makes everyone sit on school desks on top of a tree. He gives them a maths assignement to complete and gives one student the duty to monitor the class.
4. Establishing Reporting Relationship - Dubey closes the door of the room that the tree was inside and stands on a flying stabaliser and all relations from the wedding come in a miniature ship and give report cards to Dubey.
Importance of Organising
You are Dubey. Dubey opens his VIP bag and takes out mouth organ out of it and and plays it.
1. Benefits of Specialisation - As he plays the mouth organ speical flowers appear in front of him.
2. Clarity in Working Relationships - He then says, to pay for the special flowers, he will make only relationships work. So relations in relationship come for work and he gives clear cream to them to look presentable.
3. Maximum Utilisation of Resources - He does maximum utilisation and their work bars on top of their heads all get tired, and he only gives sauces as payment.
4. Adaptation to Change - They get very angry, so they switch off the lights. They take adapter and hit Dubey. Adaptor is then changed by Dubey, and lights come back.
5. Effective Administration - Everyone gets very scared, so he effectively adminsters everyone.
6. Development of Personnel - There is still commotion, so he calls Dev D and all the personnel get excited and surround him.
7. Growth and Expansion - He grows and expands and shows everyone, everyone gets excited, and sangeet goes happily ever after.
Advantages and Disadvantages of Functional Structure
You are Dubey. Dubey constructs a giant structure where all the functions can take place at once.
Advantages
1. Occupational Specialisation - The first function is being held in the end of the hallway. There are seats which are specially for particular occupations. All doctors on one side, lawyers on side etc.
2. Promotes Control and Co-ordination - He gives a big chord to everyone and asks them to tie it across their seats. He then hands everyone a remote control, and shows that the chord can move using the remote control in his hands.
3. Efficieny Increases - He gives everyone a platter of fresh salmon sashimi fish. People keep on asking for more and more.
4. Reduces Duplication - He goes to the miniature stage and starts playing a dafli. A bunch cats follows the sound and comes to the stage. He starts throwing the duplicate cats at the crowd (reducing duplication).
5. Training - A train comes through the right side wall and crashes into the stage killing Dubey.
6. Attention - Everyone starts attending that particular function and pay attention to Dubey’s body. Everyone attends Dubey’s funeral function.
Disadvantages
1. Less Emphasis on Objectives - Nassir-ud-din, on hearing about this does phasi saying that he no longer has any objective in life. He stands on a dart board on the objective.
2. Co-Ordination Problems - He looks up and ties the chord around his neck, but suddenly there are problems in the chord and it starts tearing.
3. Conflict of Interests - An onlooker looks at a traffic cone on the ground and flicks it with his fingers, and instead of landing on Nassir-ud-din’s face, it lands on a place wear ants are resting. The ants scurry away.
Advantages and Disadvantages of Divisional Structure
You are Dubey. Dubey makes a structure that is divided in half in between, with steel etc. popping out of the first floor and roof.
Advantages
1. Product Specialisation - He shows everyone special products, made for the specially abled like wheelchairs, scooters etc.
2. Fixation of Responsibility - A fixed-racewala breaks his chain pony (responsibility) runs and comes and starts eating his products.
3. Promotes Flexibility and Quick Decision Making - He brings a flex to capture the pony and throws it over the pony. He tells his staff to quickly make dishes to throw at the pony.
4. Facilitates Expansion and Growth - One worker gets very angry and expands and grows to a massive size, telling Dubey that he doesn’t want to work anymore. Dubey puts him on phasi since he expands and grows.
Disadvantages
1. Conflicts - All other workers stand outside and start revolting. The flick traffic cones at Dubey.
2. Increase in Costs - They start to demand significantly more pay (increase in costs) and Dubey thinks that he cannot maintain this increase in costs.
3. Ignoring of Organisational Interests - He plays a mouth organ and ants near their home ignore their rest and come to Dubey to help in work with interest.
Difference Between Functional and Divisional Structure
There are two giant shadi functions going on on the left and right. They are divided by a giant gold fence. Imagine yourself as the various people entering the two functions.
1. Formation - Early morning, when the sun is rising, everyone has to fill forms to get into the functions. To the function on the right side, people have to bring a product with them of any kind when signing the form and there is a very big line. Functional - formation based on functions. Divisional - formation based on product llines.
2. Specialisation - For the function on the left, you have to wear special shoes made out of silver and diamonds. On the right side, you have to put a special product like a powder on your shoes to enter. Functional - emphasis functional specialisation. Divisional - emphasis on divisional specialisation.
3. Responsibility - Both sides have red trees where they have fixed their very own race-wala pony (responsibility). On the left side, it is very difficult to fix responsibility and it starts dancing and drinking with everyone. On the right side, a bunch of products have been placed on the pony so it is very easy to fix at one spot. Functional - difficult fo fix on department. Divisional - easy to fix responsibility for perfomance.
4. Managerial Development - Dev-D comes to the door to meet manager. When he goes to the function on the left, they let him meet the manager at the top. But in the right one, they don’t, so he takes an auto gives the gaurd money (autonomy) and is able to go inside. Functional - managerial development difficult as each functional manager has to report to top management. Divisional - easy, due to autonomy and chance to perform multiple functions helps in managerial development
5. Cost - On the function on the right they are selling duplicates, at higher cost than normal products also. The people at the function on the left show knives and make all the duplicates run away, saving alot of money. Functional - functions not duplicated, hence lower cost. Divisional - Duplication of resources/functins, hence costly
6. Co-Ordination - Vicks has sponsored both the functions. The left function uses a chord and tries tying vicks boxes of multiple sizes together, they can’t do so easily. The function on the right ties only one sized vicks boxes togehter using chord, so they can do so very easily. Functional - Difficult for a multi-product company. Divisional - Easy, because all functions related to particular product integrated in one department.
Features and Limitations of Formal Organisation
You are Dubey. Dubey is wearing formals and has a mouth organ in his mouth. He thinks about future.
Features
1. Emphasis on Work - While thinking about his future, he puts alot of emphasis on work thinking he will grow and become rich in future. He further then puts alot of emphasis on work in the present, asking all his staff to work.
2. Specifies Relationship - He sees alice, a blue-eyed blonde. She hits him accidently, and he starts dreaming of a specific relationship with her.
3. Deliberately Formed - The next morning he eats his daily blue bread (delibrately) and goes to kitchen to ask Alice for water and deliberately tries to talk to her.
4. Co-ordination - The electricity goes and Alice and Dubey rush to the fuse board. Alice holds a candle and hands him a chord. Dubey just stuffs the chord inside the fuse box and shuts. They co-ordinate and shut it as it doesn’t shut properly.
5. Means to Achieve Objectives - Right then and there, to achieve his objective, i.e. Alice, he bends on her knees on a floor all covered with rose petals,. he proposes to her as a means to achieve his objectives.
Limitations/Disadvantages - Right then and there a bird shits alot on his formal outfit completely ruining it. The bird continues shitting to the extent where he is completely covered (disadvantage)
1. Recognition Problems - Suddenly, Alice no longer recognizes Dubey.
2. Delays - Dubey gets very deppressed and his work starts getting delayed as he just lays and thinks of Alice. His love life has been delayed by alot, and this makes him sad.
3. Emphasis On Structure and Work - To get out of his sadness, he puts all his emphasis on work and on building structures with his team. He and his staff build lots of structures.
Advantages of Formal Organisation
You are Dubey. Dubey sees an advert on van of marriage of a very old lady with a man wearing formals and a top hat with a mouth organ in his hand.
1. Fixing of Responsibility - A race-wala pony is fixed with a rope to the van. The rope is broken and the racing pony breaks a tent at the marriage festival.
2. Unity of Command - The host aunty gets very angry and gives command to everyone to catch the pony.
3. No Confusion - Everyone is chasing the pony, and they see Dubey who is just lost in his thoughts about Alice and has no confusion even though there is chaos everywhere.
4. Stability - Aunty slaps Dubey. Dubey catches the pony and takes him to the stable. At the stable, he tells all the horses about the story of him and Alice. A white stallion comes out, and tells Dubey to sit on him.
5. Accomplishment of Goals - The stallion takes Dubey to Alice’s mansion, and Dubey steps down and proposes to Alice again. She agrees, they both get on the horse and run away. His goal has been accomplished.
Importance of Delegation
There is a job fair at Delhi Gate. You are the manager. A manager comes and opens his VIP bag getting ready for the job fair.
1. Effective Management - Firstly, he effectivley manages everyone by asking them to sit at particular places.
2. Employee Development - He makes a phone call to call Dev D. Dev D comes and meets all the shortlisted employees.
3. Employee Motivation - One employee is very moti.
4. Facilitates Growth - She grows and grows and grows and occupies multiple seats and everyone around her gets angry so they put her on phasi from delhi gate.
5. Basis of Management Hierarchy - Since she is so fat, the rope break. So then all the managers pick her up from her base and pull her hair.
6. Better Co-ordination - They all suddenly take out butter sticks from their pocket and start putting butter on her. Some managers even start hitting her with chords.
Importance of Decentralisation
There is a D-shaped Central Jail. A VIP with body gaurds goes to the D-shaped Central Jail and opens his VIP bag there.
1. Develops Initiative Among Sub-Ordinates - Dev D comes floating in on a sun shaped hover-board. He picks up the hover-board and puts his initials on it and hands it to his sub-ordinate ramu kaka.
2. Develops Managerial Talent for Future - Dev D walks by the prisoners and hands them each a shoe, His tall-ant tells them that they will become future managers.
3. Quick Decision Making - At the end of the jail cells, he sees a small nature reserve type area. Over there there is a tree, and below the tree prisoners are making dishes quickly.
4. Relief to Top Management - He runs to the door and when he gets to the other side he gets relief. At the top is a leaf hanging from the celing, and the manager comes and pushes him.
5. Facilitates Growth - It turns out there are prisoners on the other side too. They take out their knives and threaten Dev D and he gets Angry and starts to grow.
6. Better Control - The prisoners at his feet get scared and take a vicks box, put butter in it, tie it with a chord and start whipping giant Dev D.
